Project Administrative Assistant/Receptionist

Pomerleau; Bedford; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading Canadian construction company in Bedford is seeking a Project Administrative Assistant/Receptionist. This role requires at least 2 years of administrative experience and a College Diploma in Office Administration. You will provide essential support throughout the construction process while managing client interactions and office duties. Join us to thrive in a culture of innovation and collaboration!

Qualifications

• Minimum 2 years of administrative experience.
• Knowledge of the construction industry.
• Proficiency with computers and enthusiasm for innovation.

Responsibilities

• Provide administrative support throughout the construction process.
• Greet and receive guests at the office.
• Assist project and APEX teams with administrative tasks.

Skills

Customer service skills

Multitasking

Time management

Communication skills

Attention to detail

Education

College Diploma in Office Administration or equivalent

Job description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant/Receptionist, you are passionate about the construction industry and have a strong sense of customer service excellence and a people-focused attitude. You will provide administrative support throughout the construction process as a key team member.

What You Will Do

Project Administrative Assistant Duties:

• Assist the project and APEX team(s) with administrative tasks;
• Coordinate and communicate effectively with team members, trade partners, manufacturers, consultants, and clients;
• Utilize Procore and serve as a resource for project team members;
• Maintain and use internal technology systems efficiently;
• Support project start-up activities and team processes;
• Manage project documents, including design documents, RFIs, client submittals, and contracts;
• Assist with travel arrangements and project billing;
• Be open to internal career growth opportunities;
• Support team and project social events and celebrate milestones.

Receptionist Duties

• Greet and receive guests at the office;
• Answer and direct incoming calls;
• Handle mail and deliveries;
• Ensure office security and access control;
• Order and maintain office supplies and coffee equipment;
• Manage calendars and conference room reservations;
• Maintain cleanliness of office and conference areas;
• Coordinate office maintenance and communications;
• Perform clerical duties like filing, photocopying, data entry, and faxing.

This role could be for you if you have

• At least 2 years of administrative experience;
• A College Diploma in Office Administration, Health & Safety, or equivalent experience;
• Knowledge of the construction industry;
• Excellent customer service skills;
• Strong multitasking and time management abilities;
• Experience in project support and team leadership;
• Effective written and verbal communication skills;
• Proficiency with computers and enthusiasm for innovation;
• Attention to detail and organizational skills.

Why You Should Apply

We are proud to be one of Canada's Top 100 Employers for the past four years. Read our benefits here.

Who We Are

Pomerleau is a leading Canadian construction company with over 60 years of experience in building, civil, and infrastructure projects. We foster a culture of innovation, authenticity, and growth where employees thrive and contribute to meaningful projects. We value diversity and are committed to an inclusive workplace, providing accommodations for applicants with disabilities throughout the recruitment process.