Project Administrative Assistant

Pomerleau; Quebec; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction firm in Quebec seeks a Project Administrative Assistant to support project teams with essential administrative tasks on large-scale projects. Responsibilities include managing project documentation and communication with clients and team members. Candidates should have administrative experience, a college diploma in Office Administration, and proficiency with MS Office. The position offers a hybrid work model and numerous benefits including RRSP matching and vacation time.

Benefits

RRSP with up to 5% employer matching

Hybrid work model

Employee stock ownership program

Opportunities for career development

Transit pass reimbursement

Minimum of 4 weeks of vacation

Qualifications

• At least 2 years of administrative experience in a fast-paced environment.
• Proficiency with MS Office suite.

Responsibilities

• Proactively communicate with team members and clients.
• Use internal technology systems to manage documentation.
• Assist with key documentation and draft contract award letters.

Skills

Administrative experience

Proficiency with MS Office

Communication skills

Education

College Diploma in Office Administration

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects ranging from $1.5 million to over $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What You Will Do

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants, and clients, providing exceptional client service.
• Use and maintain our innovative internal technology systems to manage project documentation.
• Assist with key documentation and draft contract award letters.
• Ensure key information is accurate, updated, and properly distributed.
• Maintain shop drawings, RFIs, material purchase orders, change notice quotes, and project completion documents with attention to detail.
• Adapt to project changes and update presentations accordingly.
• Manage project invoicing and ensure successful transmission to the Accounts Payable team.

Qualifications

• At least 2 years of administrative experience in a fast-paced environment.
• College Diploma in Office Administration or equivalent combination of education and industry experience.
• Proficiency with MS Office suite.

Additional Assets

Previous knowledge of the construction industry is a plus.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Opportunities for career development
• Transit pass reimbursement
• Minimum of 4 weeks of vacation from day one

We are proud to be one of Canada's Top 100 Employers for the past four years.

Pomerleau is a leader in construction across Canada, committed to creating a respectful, supportive, and empowering workplace built on collaboration and trust. If this role interests you, apply now or connect with our recruiters to learn more about how we can support your career growth.