Project Administrative Assistant

Pomerleau; Montreal West; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading construction company seeks a Project Administrative Assistant to support project teams in documentation and communication for large-scale projects. Ideal candidates will have a College Diploma in Office Administration, adeptness in MS Office, and strong organizational skills. Join a company recognized for its commitment to innovation and collaboration in the construction industry.

Qualifications

• Must have a College Diploma in Office Administration or equivalent.
• Proficiency with MS Office suite required.
• Detail-oriented with strong communication skills.

Responsibilities

• Assist with project documentation and client communication.
• Maintain shop drawings, RFIs, and other project documents.
• Manage project invoicing and reports.

Skills

Organization

Communication

Attention to Detail

Client Service

MS Office Suite

Education

College Diploma in Office Administration

Job description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Building Operations team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on large-scale building and infrastructure projects – ranging from $1.5 million to upwards of $1 billion – you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

What You Will Do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
  
  

This role could be for you if you have

• A College Diploma in Office Administration, or a combination of education and industry experience.
• A knack for working with MS Office suite.
  
  

Why You Should Apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Read our entire list of benefits HERE !

Who We Are

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!

Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun!

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.