Project Administrative Assistant

WSP Canada; Edmonton; On-site; CAD 45,000 - 60,000; Full time

Job summary

WSP Canada is seeking a Project Administrative Assistant to join the Midstream and Upstream team in Edmonton. This role focuses on providing administrative support for environmental assessment projects, ensuring document quality, and assisting in operations such as travel arrangements and event coordination. The ideal candidate will possess a degree in administration or a related field, have significant experience as an administrative assistant, and demonstrate strong communication and organizational skills. Join WSP to be part of a collaborative culture that values work-life balance and inclusion.

Benefits

Flexible Work Options

Comprehensive Employee-Focused Benefits

Qualifications

• 2+ years relevant experience as an administrative assistant.
• Advanced oral and written communication skills.
• Excellent proficiency in the main office applications.

Responsibilities

• Assist project teams with various administrative tasks.
• Control the linguistic and stylistic quality of documents.
• Generate purchase orders and coordinate with the procurement teams.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Education

Degree in Administration or Professional Diploma in Secretarial Work

Tools

Word

Excel

Adobe Acrobat

PowerPoint

SharePoint

Job description

WSP is looking for a Project Administrative Assistant to join our Midstream and Upstream group in our Remediation Program Management (RPM) team . Reporting to the Midstream-Upstream Manager, this person will assist our Project Teams with the various administrative tasks within a project and ensure the final quality review of project deliverables.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

WeAreWSP

What you can expect to do here :

• You will perform project administration work requested by our various environmental assessment and remediation Teams
• Control the linguistic and stylistic quality of the documents (reports, specifications, letters, meeting minutes);
• Update resumes and project sheets;
• Assist with travel arrangements and event coordination.
• Generate Purchase orders and coordinate with the procurement teams;
• Ensure the page layout is according to WSP brand standards;
• Perform any other related tasks relevant to the Project Administrative Assistant.

What you'll bring to WSP :

• Degree in administration or a professional diploma in secretarial work or equivalent;
• 2+ years' relevant experience as an administrative assistant;
• Advanced oral and written communication skills;
• Excellent proficiency in the main office applications (Word, Excel, Adobe Acrobat, PowerPoint, SharePoint);
• Strong organizational skills, initiative and attention to detail;
• Ability to work as part of a team, sometimes to tight deadlines.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note :

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

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