Project Administrative Assistant

Stantec; Dartmouth; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Project Administrative Assistant to support their Program Management Team in delivering major capital projects. This role requires a highly organized individual with strong communication skills and the ability to manage multiple priorities. You will be involved in preparing and managing project documentation, ensuring adherence to corporate policies, and supporting document control activities. Join a collaborative environment where your contributions will help shape transformational projects in healthcare and mass transit sectors, making a significant impact in the community.

Qualifications

• 2-5 years of experience in project administration or coordination.
• Proficiency in Microsoft Office Suite and document control.

Responsibilities

• Provide administrative support for multiple projects and teams.
• Prepare, distribute, track, and file project documents.

Skills

Administrative Support

Communication Skills

Organizational Skills

Microsoft Office Suite

Problem-Solving Skills

Education

Technical degree or equivalent

Tools

E-builder

Job description

We’re in the business of limitless potential. From iconic designs to monumental ground breakings, we believe the best solutions are the product of diverse perspectives.

By managing capital programs and projects as if they were our own, our project management and technical experts work with clients to strategize, plan, and implement projects that help them achieve their organization’s objectives. Our award-winning team has managed thousands of projects across sectors such as hospitals, airports, university campuses, infrastructure like mass transit and water-treatment facilities, and energy projects from mines to wind farms.

Join an award-winning team of program and project management specialists passionate about bringing transformational project solutions to life.

Your Opportunity

Are you an approachable, highly organized, resourceful individual capable of anticipating needs and managing your time wisely? Do you thrive in a fast-paced environment and juggle multiple deliverables? Stantec is seeking a Project Administrative Assistant to support our Program Management Team in delivering major capital projects. The role involves working under the direction of the Senior Project Manager Construction Site Manager (CSM), supporting a large infrastructure program, preferably with experience in mass transit systems or complex healthcare projects.

Your Key Responsibilities

• Provide administrative support for multiple projects and teams.
• Prepare, distribute, track, and file project documents including memos, minutes, emails, letters, contracts, reports, specifications, data sheets, amendments, and drawings.
• Maintain organization charts and flow charts.
• Produce quality documentation following project templates and requirements.
• Support document control activities, including filing and organizing documents.
• Ensure adherence to corporate policies and procedures.
• Perform other related tasks as required.

Your Capabilities and Credentials

• 2-5 years of administrative or related experience.
• Excellent written and verbal communication skills.
• Strong organizational and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Positive attitude and relationship-building skills.
• Ability to work collaboratively and independently, remotely and in-person.
• Ability to handle multiple priorities and stay detail-oriented.
• Problem-solving skills.
• Experience with large infrastructure programs, preferably in mass transit or healthcare projects.
• Knowledge of documentation and revision control is preferred.
• Experience with documentation control roles is a plus.
• Good analytical skills and experience with file management and processes, including E-builder, is an asset.

Education and Experience

• Technical degree, diploma, certificate, or equivalent in a related field, or equivalent combination of education and experience.
• Minimum of 2-5 years in project administration, coordination, or similar roles.

This description is not exhaustive; duties and responsibilities may change or be added at any time.

Stantec offers a collaborative environment where talented individuals can make an impact. Join us to redefine your personal best.