Project Administration Assistant - Abbotsford, BC

Keystone Architecture & Planning; Abbotsford; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading architectural firm in Abbotsford is seeking a detail-oriented Project Administration Assistant. This role supports project planning with scheduling and documentation, along with finance-related tasks. Ideal candidates have a degree in Business Administration or Accounting and experience in a design firm. Join a creative team that values professional growth and offers a competitive pay range of $26 - $32 per hour.

Benefits

Performance-based bonus system

Flexible work schedule

Higher than standard vacation allowances

Continuing education allowance

Regular team-building activities

Work/life balance

Qualifications

• 1+ years of experience in an architectural or related design firm preferred.

Responsibilities

• Support project planning team with scheduling and coordination.
• Review and approve timesheets and distribute client invoices.
• Coordinate responses to client queries and develop project reporting.

Skills

Strong attention to detail

Excellent communication

Ability to manage multiple projects

Problem-solving capabilities

Adaptability to new software

Team collaboration

Education

Degree, diploma or certificate in Business Administration and/or Accounting

Tools

Ajera

Job description

Overview

Keystone has a well-established reputation for providing a client-focused approach. For over 35 years, we have been cultivating a successful design process that combines innovative design with practical solutions, and transforms projects into developments of lasting value.

Our People are absolutely foundational to our success and who we are. We believe in fostering an atmosphere of creativity, teamwork, and success through a collaborative approach where each team member will contribute. Because of our diverse portfolio, company structure, and philosophy, we provide our employees with exciting opportunities to gain valuable knowledge and experience by working on a variety of project types, phases, locations, and with different client groups.

Keystone highly encourages and invests in career development opportunities, as well as growth and advancement within the workplace. We value a work-hard, play-hard culture, fostering collaboration and camaraderie both in the workplace and beyond.

We are looking for a highly organized and detail-oriented Project Administration Assistant to join our Team! The position is located at our Abbotsford, BC office. This part-time position, transitioning to full-time, offers an exciting opportunity to grow within our firm. In this role, you will support our project planning team with scheduling, coordination, and documentation. You will also provide support to our finance team for project-related tasks, such as timesheet review & approval, client invoice distribution, client payment receipts, coordinating responses to client queries, and developing project reporting. If you thrive in a dynamic open office environment, have strong communication skills, and enjoy working collaboratively, we’d love to hear from you!

Qualifications

• Degree, diploma or certificate in Business Administration and / or Accounting, or a related field.
• 1+ years of experience working in an architectural, engineering, or related design firm is highly preferred.

Skills

• Strong attention to detail, organization, and time management
• The ability to work well within a team setting and collaborate on project delivery
• Excellent communication and ability to coordinate across multiple teams.
• Adaptability to new software and workflows (experience with Ajera is a bonus)
• Ability to manage multiple projects in a fast-paced environment
• Problem-solving capabilities
• An eagerness to learn
• A sense of humour and ability to have fun!

Benefits

• Employees share in the profits through a performance metrics-based bonus system
• Benefits plan including dental, vision, extended medical (with generous paramedical practitioners coverage), life and disability insurance
• Individually customizable work schedule
• Higher than standard vacation allowances and allotments
• Continuing education allowance
• Regular events and team building activities
• Work / life balance

Compensation

The successful candidate will be offered a competitive compensation package that will vary depending on experience and qualifications. The expected salary range for this position is $26 - $32 / hour.

How to apply

Qualified candidates interested in this exciting career opportunity should send their cover letter and resume to [e-mail].

For further information on our firm and projects, please visit our website at keystonearch.ca.

If you\'re looking for more than just a job, join us at Keystone Architecture to be part of an innovative team where you\'ll have the opportunity to collaborate on memorable projects!