Project & Admin Lead

University Canada West; Vancouver; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A reputable educational institution in Vancouver is seeking a Project & Admin Lead to provide project coordination and high-level administrative support. The role requires strong organizational skills, a post-secondary degree, and a minimum of 3-5 years of experience in project coordination. This position offers a competitive salary range of CA$80,000 to CA$100,000 per year and hybrid work arrangements.

Qualifications

• Minimum 3-5 years of professional experience in project coordination or executive-level support.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Ability to work with confidential information with discretion.

Responsibilities

• Lead coordination of departmental initiatives and projects.
• Provide high-level administrative support to senior executives.
• Maintain centralized documentation and produce summary reports.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Solution-oriented mindset

Education

Post-secondary degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Join to apply for the Project & Admin Lead role at University Canada West

Join to apply for the Project & Admin Lead role at University Canada West

Get AI-powered advice on this job and more exclusive features.

University Canada West provided pay range

This range is provided by University Canada West. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$80,000.00 / yr - CA$100,000.00 / yr

Employment Category : Full-Time, Permanent

Location : Vancouver, BC (Hybrid)

Reports To : Senior Executive Officer

Primary Purpose

The Project & Admin Lead will provide project coordination and administrative support services to the Senior Executive to enhance organizational initiatives. Reporting to the executive office, the role-holder will be expected to execute high-level administration tasks and lead project coordination seamlessly with professionalism, adaptability, and precision. This role will play a key part in streamlining workflows, fostering collaboration across teams, and identifying opportunities to optimize internal processes for greater efficiency.

Specific Responsibilities

The Project & Admin Lead will, at various times, be responsible for the following as well as other related duties as assigned to support UCW's business objectives, mission, and purpose :

Project Coordination

• Lead coordination of the senior executive office’s departmental initiatives and projects from commencement to completion.
• Develop project scopes, identify key performance indicators, define deliverables, and monitor timelines, budgets, and outcomes.
• Track project milestones and proactive flags for risks or delays, supporting troubleshooting and solutions.
• Maintain centralized documentation for all ongoing initiatives and produce summary reports for senior executives.
• Work closely with internal and external stakeholders to gather input, align objectives, and ensure timely progression.
• Conduct assessments and provide recommendations for process improvement and future efficiency.

Administrative Support

Provide high-level administrative and logistical support to senior executives, including coordinating calendar schedules, meeting plans, and prep materials.

Prepare, draft, and formal professional emails, memos, and formal correspondences on behalf of the senior executive team.

Attend meetings and take accurate minutes; distribute summaries and action items in a timely manner.

Serve as a liaison between the senior executive team and internal and external stakeholders, ensuring clear communication and timely follow-up.

Organize travel schedules, conferences, and other senior executive events.

Manage incoming requests, prioritize, and ensure a smooth flow of information.

Prepare documents, reports, briefings, and presentations.

Support ad-hoc strategic and administrative requests from the executive team.

Represent executive office in internal or external meetings, and operational meetings as needed.

Contribute to organized team cultures by supporting priorities and anticipating needs.

Assist in the preparation and execution of events, special projects, and visits.

Maintain effective data management systems, expense tracking, and correspondence documentation.

Competencies

Position Requirements

Excellent organizational skills and attention to detail.

Strong written and verbal communication skills.

Attention to detail and commitment to quality work.

Driven to run and implement initiatives with a solution-oriented mindset.

Proven ability to work with confidential information with utmost discretion.

Confident with Microsoft Office Suite and other collaborative tools.

Education And Experience

Post-secondary degree or equivalent work experience in administration, business operations, or project coordination.

Minimum 3-5 years of professional experience in project coordination or executive-level support.

Experience working in a fast-paced environment with a proven ability to manage multiple priorities, deadlines, and stakeholders.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Industries

Education Administration Programs

Referrals increase your chances of interviewing at University Canada West by 2x

Burnaby, British Columbia, Canada 1 week ago

Burnaby, British Columbia, Canada 2 months ago

City of Langley, British Columbia, Canada 6 days ago

Delta, British Columbia, Canada 4 months ago

Surrey, British Columbia, Canada 2 months ago

ResponsiveAds Executive Assistant and Financial Lead

Customer Success Administrative Assistant

Surrey, British Columbia, Canada 3 months ago

Langley, British Columbia, Canada 1 month ago

Office Manager, Philanthropy and Alumni Relations

New Westminster, British Columbia, Canada 1 month ago

Surrey, British Columbia, Canada 2 months ago

Port Coquitlam, British Columbia, Canada 3 days ago

Executive Assistant to the Dean of School of Nursing

Langley, British Columbia, Canada CA$57,000.00-CA$58,600.00 2 weeks ago

Burnaby, British Columbia, Canada CA$105,653.00-CA$145,272.00 2 weeks ago

Delta, British Columbia, Canada CA$52,000.00-CA$62,400.00 6 days ago

Burnaby, British Columbia, Canada 1 month ago

Coquitlam, British Columbia, Canada 4 days ago

Executive Housekeeper Assistant Club Med Resort Canada or overseas

Surrey, British Columbia, Canada 3 weeks ago

Presentation Content Designer - EA SPORTS FC

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr