Project Admin Assistant

Hueng Luei Co; Lavender; On-site; CAD 40,000 - 55,000; Full time

Job summary

A construction and engineering company in Canada, Ontario is seeking an Administrative Assistant to provide daily support to the project team. The ideal candidate must have at least 1 year of relevant experience and be proficient in Microsoft Office. Bilingual candidates in English and Mandarin are preferred. Responsibilities include documentation, scheduling, and liaising with vendors and clients. This role ensures smooth daily operations on site.

Qualifications

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience, preferably in construction or engineering.
• Proficiency in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Provide daily administrative support to the project team.
• Prepare and maintain documentation, filing, and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients, and internal departments.
• Support daily operations for smooth workflow.
• Coordinate logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes.

Skills

Microsoft Office proficiency

Organisational skills

Communication skills

Bilingual in English and Mandarin

Education

GCE ‘O’ Level or equivalent

Diploma

Job description

Job Responsibilities

• Provide daily administrative support to the project team at the site.
• Prepare and maintain documentation, filing, and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients, and internal departments.
• Support daily operations to ensure smooth workflow at the site.
• Coordinate and arrange logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes of the meeting.

Requirements

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (preferably in the construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational and communication skills.
• Able to work independently and as part of a team.
• Bilingual in English and Mandarin preferred (to liaise with Mandarin-speaking counterparts).