Program Support Assistant (Temporary Up To 8 Months)

The City of Brantford; Brantford; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A local municipal government in Ontario seeks a Program Support Assistant to provide financial and administrative support to various departments. The role requires strong knowledge in accounting systems and proficiency in Microsoft Office. The ideal candidate has a diploma and a background in business or accounting. The City offers a competitive rewards package and promotes a work-life balance.

Benefits

Paid training

Flexible working arrangements

Wellness and work-life balance

Qualifications

• Minimum 3 years of post-secondary education in business and/or accounting.
• Detailed knowledge of computerized and manual accounting systems.
• Ability to meet multiple demands and manage tight timeframes.

Responsibilities

• Process accounts payables for Community Services and Social Development.
• Reconcile GL accounts monthly.
• Maintain and reconcile the Petty Cash.

Skills

Attention to detail

Organizational skills

Analytical skills

Microsoft Office Suite

Accounting knowledge

Education

Secondary School Diploma

Post-secondary education in business/accounting

Tools

JD Edwards

Job description

Position Summary

Position Summary

Situated on the picturesque Grand River, the City of Brantford is a rapidly growing community of over 100,000 residents, located in the heart of Southern Ontario with direct access to Hwy. 403 and is in close proximity to the GTHA, Waterloo and Niagara regions. As a single-tier municipality, Brantford is responsible for the full spectrum of municipal service areas. We invite you to join our #TeamBrantford corporate culture with many progressive initiatives, including our hybrid work environment. The City is committed to the professional development of our staff and invite you to come, grow with us!

Reporting to the Manager, the Program Support Assistant provides program and business support to Community Services and Social Development departments, including Family & Income Stability (FIS), Homelessness and Children's Services and Early Years, using knowledge of both provincial and municipal software and programs. Other duties of the position include, but are not limited to :

• Reviewing and processing accounts payables for Community Services and Social Development departments
• Monthly review and reconciliation of GL accounts
• Receive, process, post and reconcile revenue received and completes daily deposits, including client payments, assignments, funeral recoveries etc.
• Maintain, update and process Pre-authorized payments
• Print, process and reconcile client, vendor and manual cheques and Direct Bank Deposits (DBD)
• Prepare pickup and pull lists for daily / monthly cheques and DBD
• Manage funds through FIS bank accounts, including but not limited to completing deletions, stop payments and traces.
• Receive and process Ontario Disability Support Program (ODSP) discretionary and funeral assistance benefits based on eligibility guidelines
• Maintain and reconciles Petty Cash
• Retrieve and save daily / monthly SAMS / data reports
• Reconcile payments with database records and to the general ledger
• Complete and code monthly contracted and ad hoc payables to stakeholders
• Create tracking tools to monitor financial payments for projects
• Prepare and reconcile daily / monthly revenues / expenditures and entries for completion of the monthly subsidy claim forms

Qualifications

• Secondary School Diploma as well as successful completion of a minimum 3 year post-secondary education from a recognized public post-secondary institution, specializing in business and / or accounting
• Detailed knowledge of both computerized and manual accounting systems, such as JD Edwards
• Excellent knowledge of office productivity software programs, including demonstrated skills in all aspects of Microsoft Office Suite programs, including Word, Excel and Outlook
• Sound knowledge of general office procedures with demonstrated organizational and analytical skills
• Ability to meet multiple demands, while maintaining a high performance standard, ensuring accuracy and completeness
• Ability to manage tight timeframes and meet simultaneous deadlines
• Secondary School Diploma as well as successful completion of a minimum 3 year post-secondary education from a recognized public post-secondary institution, specializing in business and / or accounting
• As a condition of employment, proof of current and valid certificate(s) and / or educational qualifications will be required.

What We Offer

• The City of Brantford is an equal opportunity employer that values equity, diversity and inclusion. At the City of Brantford, people are our priority. #TeamBrantford employees are our most valuable resource and we believe it's important to offer a competitive total rewards package.
• Paid training and professional development, the flexibility to work from home in some positions and wellness and work life balance are just some of the great things the City of Brantford has to offer. When you work with us, you'll know you're doing important work that matters and helps build a better Brantford. Come grow with us.

Learn more about working for the City of Brantford