Program Specialist, Extracurricular and Extended Learning

University of British Columbia; Electoral Area A; On-site; CAD 46,000 - 49,000; Full time

Job summary

University of British Columbia seeks a Program Specialist, Extracurricular and Extended Learning to lead non-degree programming and extracurricular activities for IOF. You will coordinate recruitment, logistics, online course setup, and program evaluation in collaboration with on-campus partners.

The role covers development of extended learning offerings for working professionals and undergraduate summer programs, with budget oversight and cross-campus liaison responsibilities.

Responsibilities

• Acts as key point of contact for program development team members; organizes meetings; tracks documents; connects team members with required on-campus resources.
• Acts as key point of contact for prospective and enrolled program participants; fields program-related inquiries; assists program participants with administrative and logistical requests.
• Coordinate elements of non-degree programming, such as: a) recruitment and registration of student, staff and alumni b) logistics for orientation and training of project leaders and student participants; c) co-facilitation of orientation and training sessions as required.
• Seek and facilitate access to financial and human resources support to team, as needed.
• Integrates learning resources into appropriate formatting for online or other teaching platforms.
• Builds and sets up online courses using online learning management systems such as Blackboard Connect, in consultation with the Program Managers.
• Sets up student access and supports students with login and online course navigation issues.
• Tests and updates online courses before they go live and resolves technical glitches with the support of related UBC IT departments.
• Proofreads and edits course content, as requested, in the learning management system.
• Develops marketing materials for non-degree-granting learning programs.
• Assist with planning and implementing of program evaluation - including communicating with participants; running database queries; collecting and collating evaluation responses; and preparing and disseminating surveys and summary documents.
• Work with stakeholders on and off campus to consult them for the development of the program, to identify potential markets for new products, and to conduct recruitment activities for participants.
• Vancouver Summer Program & Future Global Leaders: Oversees the planning and execution of both the Vancouver Summer Program (VSP) & Future Global Leaders Program (FGL), such as student outings, meetings, recruitment and budgeting.
• Fiscally responsible for annual budget for the program; coordinates all expenses in collaboration with Student

Job description

Job Title

Program Specialist, Extracurricular and Extended Learning

Job Category

CUPE 2950

Job Profile

CUPE 2950 Hourly - Sr Program Asst-Gen (Gr8)

Job Family Group

Staff - Union

Department

Administrative Leadership | Institute for the Ocean and Fisheries | Faculty of Science

Compensation Range

$33.07 - $35.61 CAD Hourly

Job End Date

October 30, 2026

Posting End Date

October 30, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Institute for the Oceans and Fisheries contributes to a transformative global shift toward sustainable coastal ecosystems, oceans and fisheries. It brings together a community of Canadian and international experts in ocean and freshwater species, systems, economics, and issues-and provides new insights into how our marine systems function, and the impacts of human activity on those systems. With integrated research and education programs that span the natural and social sciences; including aquatic ecology, economics, zoology, anthropology, sociology, oceanography, marine geochemistry, microbiology, resource management and international maritime law, we are leading the way to healthy and sustainable marine and freshwater systems through excellent research, inspirational education, and innovative societal engagement

The Program Specialist, Extracurricular and Extended Learning, will contribute to the planning and execution of programmatic, administrative, marketing and business development (recruiting) aspects of new or adapted non-degree learning programs run by the Institute for the Oceans and Fisheries. Incumbent will work with stakeholders within the unit and across UBC to bring new learning initiatives to life. Work will be split (unequally) between support of: 1) non-degree-granting extended learning programming for working professionals and 2) extracurricular summer programs for undergraduate students.

Organizational Status

The Program Specialist, Extracurricular and Extended Learning is a member of the IOF's core staff team, and reports to the Manager, Administration and Operations.

Works with members of the IOF community, including staff, faculty and students as well as other UBC partners, and colleagues in operations and administration as required and may also be required to liaise with partners external to UBC, such as non-profit community organizations, schools and businesses as relevant to the position.

Work Performed

Extended Learning Programming:

Acts as key point of contact for program development team members; organizes meetings; tracks documents; and connects team members with required on-campus resources.

Acts as key point of contact for prospective and enrolled program participants; fields program-related inquiries; assists program participants with administrative and logistical requests.

Coordinate elements of non-degree programming, such as: a) recruitment and registration of student, staff and alumni b) logistics for orientation and training of project leaders and student participants; c) co-facilitation of orientation and training sessions as required.

Seek and facilTe the access to financial and human resources support to team, as needed.

Integrates learning resources into appropriate formatting for online or other teaching platforms.

Builds and sets up online courses using online learning management systems such as Blackboard Connect, in consultation with the Program Managers.

Sets up student access and supports students with login and online course navigation issues.

Tests and updates online courses before they go live and resolves technical glitches with the support of related UBC IT departments.

Proofreads and edits course content, as requested, in the learning management system.

Develops marketing materials for non-degree-granting learning programs.

Assist with planning and implementing of program evaluation - including communicating with participants; running database queries; collecting and collating evaluation responses; and preparing and disseminating surveys and summary documents.

Work with stakeholders on and off campus to consult them for the development of the program, to identify of potential markets for new products, and to conduct recruitment activities for participants.

Vancouver Summer Program & Future Global Leaders:

Oversees the planning and execution of both the Vancouver Summer Program (VSP) & Future Global Leaders Program (FGL), such as student outings, meetings, recruitment and budgeting.

Fiscally responsible for annual budget for the program; coordinates all expenses in collaboration with Student