Program Planning / Administrative Assistant Brampton, ON, CA 2025-05-30 ❯

SPG; Brampton; Hybrid; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Professional development

Job summary

SPG Foundation is a non-profit organization focused on empowering youth in the Greater Toronto Area. We are seeking a Program Planning/Administrative Assistant to support program coordinators and the executive team in Brampton, ON.

The role emphasizes organization, multi-tasking, and collaborative project execution. The successful candidate will contribute to planning, scheduling, and logistics, maintain program records, and assist with reports for board meetings and funders.

Qualifications

• 1+ years of administrative experience.
• Proficiency in Microsoft Office suite and database management.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Experience with event planning or program coordination.
• Basic budgeting and financial record-keeping.

Responsibilities

• Provide administrative support to program coordinators and the executive team.
• Assist in program planning, scheduling, and logistics coordination.
• Maintain accurate program records and participant databases.
• Coordinate venue bookings and equipment needs for monthly program activities.
• Prepare and distribute program materials and correspondence.
• Assist with participant registration and communication.
• Support the preparation of reports for board meetings and funders.
• Manage office supplies and equipment.
• Coordinate volunteer schedules and training sessions.
• Assist with budget tracking and expense reporting for programs.

Skills

Administrative experience

Organizational skills

Time management

Written communication

Verbal communication

Event planning

Program coordination

Budgeting basics

Attention to detail

Tools

Microsoft Office

Database management

Job description

Program Planning / Administrative Assistant

Brampton, ON, CA | 2025-05-30

Brampton, ON, CA

SPG Foundation is a non-profit organization by youth, for youth, and with youth. Our primary mission is to help young adults aged 18-35 in the Greater Toronto Area reach their full potential and become vital members of their communities. The foundation focuses on one core program each month, efficiently utilizing resources and maintaining a quarterly balance between sports, culture, and youth development categories.

At SPG Foundation, you're joining a team committed to creating inclusive, sustainable, and vibrant communities through youth empowerment. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that fosters personal and professional growth. We provide customized training programs and professional development opportunities to support your growth. Your contributions are valued, and we have a foundation-wide recognition program in place. Our leaders foster a supportive, trusting environment where your voice is heard. Your administrative and planning support will be crucial in ensuring the smooth operation of our impactful youth programs.

We are seeking a detail-oriented Program Planning/Administrative Assistant to join our team. The successful candidate will provide essential administrative support to our program coordinators and executive team, ensuring efficient program planning and implementation. This role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to program coordinators and the executive team
• Assist in program planning, scheduling, and logistics coordination
• Maintain accurate program records and participant databases
• Coordinate venue bookings and equipment needs for monthly program activities
• Prepare and distribute program materials and correspondence
• Assist with participant registration and communication
• Support the preparation of reports for board meetings and funders
• Manage office supplies and equipment
• Coordinate volunteer schedules and training sessions
• Assist with budget tracking and expense reporting for programs
• Work experience in business administration, non-profit management, or related field
• 1+ years of administrative experience
• Proficiency in Microsoft Office suite and database management
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Experience with event planning or program coordination
• Attention to detail and ability to manage multiple priorities
• Basic understanding of budgeting and financial record-keeping

Preferred Requirements:

• Experience working with youth or in community development
• Knowledge of non-profit operations and governance
• Familiarity with project management
• Experience with volunteer coordination
• Understanding of the GTA community landscape and resources
• Notable achievements or unique experiences in the field (if applicable)

SPG Foundation is proud to be an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.