Program Officer - Shkaabe Makwa

Ocean State Job Lot; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading mental health organization in Toronto seeks a full-time Program Officer. This role involves supporting operational initiatives and providing administrative assistance related to human resources and project management. Applicants should have a Bachelor's degree in Business Administration, strong communication skills, and experience with financial reporting. Preference will be given to candidates with Indigenous community connections and knowledge of mental health services.

Benefits

Inclusive workplace

Commitment to equity and diversity

Qualifications

• At least two years of operational and/or advanced administrative experience.
• Experience in preparing and presenting financial and narrative reports.
• Familiarity with procurement procedures and service contract development.

Responsibilities

• Support operational planning and monitoring including data entry.
• Assist with monitoring project budgets and grant submissions.
• Coordinate meetings and correspondences with stakeholders.

Skills

Strong written and oral communication skills

Interpersonal skills

Excellent organizational skills

Time management

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Access, SharePoint, Outlook)

RedCAP (Research Electronic Data Capture)

Job description

CAMH has a number of current career opportunities for you to consider.Select a job title to view the description and apply online

About camh

CAMH has a number of current career opportunities for you to consider.Select a job title to view the description and apply online

About camh

CAMH has a number of current career opportunities for you to consider.Select a job title to view the description and apply online

About camh

CAMH has a number of current career opportunities for you to consider.Select a job title to view the description and apply online

Through its core values of Courage, Respect and Excellence , CAMH is implementing its Strategic Plan : Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.

To learn more about CAMH, please visit their website at : www.camh.ca .

To view our Land Acknowledgment, please click here .

Shkaabe Makwa at CAMH is the first Indigenous-led hospital-based Centre in Canada established to improve the health and wellbeing of First Nations, Inuit, and Métis across Ontario by advancing wholistic models of mental health and wellness care that are rooted in traditional healing practices. We deliver care, co-design research, and mobilize knowledge and tools to transform health systems. We action community-identified solutions to foster health justice.

Situated within the Strategy and Planning portfolio at Shkaabe Makwa, the Operations Team provides administrative and operational support to ensure that initiatives carried out by the Centre run efficiently from idea to implementation. The Program Officer will assist the Manager, Operations with human resources administrative tasks such as coordinating recruitment, onboarding, and mentorship activities and acting as general support for teams as per the key accountabilities listed below.

Position Description and Responsibilities :

Shkaabe Makwa is seeking a full-time, permanent Program Officer to join our Operations team. Reporting to the Manager of Operations, the successful candidate will play a key role in supporting both new and ongoing initiatives, working closely with Managers, Scientists, and staff. This role will provide day-to-day operational support by liaising with various CAMH Departments including Finance, Procurement, Human Resources, Research Services and IMG. The Program Officer will assist with monitoring project progress, maintaining accurate records of project activities, and preparing reports as required.

Key responsibilities will be to support operational planning and monitoring, including data entry, report generation, and task follow-ups. Monitoring project budgets, support grant submissions, and assist with budget development. The incumbent will maintain well-organized financial files and records, process invoices and review expenditures. They will also liaise with internal and external stakeholders to execute financial transactions and procurement procedures.

This role will support the Manager of Operations with drafting service contracts and support procurement in alignment with institutional policies. Assist with the development of Standard Operating Procedures (SOPs), departmental processes, templates, and forms. They will also coordinate meetings, events, and correspondence with internal and external stakeholders, while fostering a healthy, inclusive and respectful workplace culture.

Thisposition is located at 60 White Squirrel Way.

Preference will be given to First Nations, Inuit, or Métis persons with demonstrated education and community connections.

• Bachelor’s degree in Business Administration, or an equivalent combination of education and experience, including at least two (2) years of operational and / or advanced administrative experience.
• Strong written and oral communications skills as well as interpersonal skills.
• Demonstrated experience in preparing and presenting both financial and narrative reports.
• Experience with project administration : Tracking expenses, booking meetings / events, and correspondence with external stakeholders is required
• Demonstrated ability to build and maintain relationships with local, provincial and national Indigenous-led / Indigenous-focused organizations, First Nations, Inuit, and Métis communities, service providers and system partners.
• Excellent time management and organizational skills with the ability to multi-task and meet tight deadlines.
• Familiarity with procurement procedures and service contract development
• Experience or formal training in human resources management and knowledge of Ontario’s Employment Standards Act are a desirable asset
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, SharePoint, Outlook,) and virtual meeting platforms (e.g. WebEx), Ability to learn new programs quickly.
• Experience using RedCAP (Research Electronic Data Capture) platform strongly preferred.
• Ability to manage sensitive and confidential information in a professional manner
• Commitment to principles of equity, inclusivity, respect, and social justice
• Knowledge with Ontario’s Mental Health and Addiction system / services an asset
• Deep understanding of Indigenous traditions, cultures, and values and how to incorporate them in healthcare and organizational processes.
• Ability to work effectively with diverse individuals in various settings.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.

CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.

CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.

We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.

CAMH is committed to creating an equitable and inclusive workplace that is free from any form of discrimination and harassment. We actively encourage individuals from equity-deserving communities, including First Nations, Métis and Inuit, racialized communities, LGBTQ2S+ communities, women, and people with disabilities (including those who have experienced mental health and substance use challenges) to apply for our available positions.We appreciate the interest of all applicants and wish to ensure that all candidates have an equitable opportunity. If you require any accommodations during the interview process, please inform us.If you believe you need a reasonable accommodation to search for a job opening or to apply for a position, please contact us by emailing [e-mail] or calling 416 535 8501 x 32400. Please note that we will not respond to any calls or emails related to employment inquiries.

U. S. Patents 7,080,057; 7,310,626; 7,558,767; 7,562,059; 7,472,097; 7,606,778; 8,086,558 and 8,046,251.

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