Program Officer, Grants (Temporary)

Engaged HR; Canada; Hybrid; CAD 60,000 - 74,000; Full time

Job summary

Food Banks Canada is seeking a Program Officer, Grants to support a national capacity granting programme and related activities across the Canadian network. You will collaborate with national programme managers and partners to implement plans and ensure compliance.

Remote role across Canada, 12-month contract, with responsibilities including grant administration, reporting, and stakeholder communications. Salary range $59,535–$74,419 CAD, with a focus on accountability and impact.

Qualifications

• Completion of an undergraduate degree or equivalent
• Minimum 4 years’ experience in programme management at a non-profit
• Proficiency in Microsoft Office applications and exposure to grant software and database systems an asset
• Experience developing and executing granting programmes funded by the Government of Canada is an asset
• Excellent written and verbal communication skills and knowledge and experience of donor reporting
• Strong budgeting skills and some financial acuity
• Strong analytical skills and problem solving, customer service and relationship building experience
• Initiative, self-starter, ability to work with little supervision who thrives in a face-paced, dynamic environment
• Bilingualism (English/French) is an asset

Responsibilities

• Provide administration of programmes grants and applications through the Food Banks Canada grant portal Survey Monkey Apply (SM Apply)
• Work closely with the national programme managers to help implement programme development plans
• Develop appropriate programme communication materials, and other related elements and effectively promote the initiative to stakeholders
• Work with the national programmes team to evaluate programme effectiveness and put in place strategies for programme improvement
• Work with the finance team for the disbursement of grants to approved grantees and ensure granting is in compliance with granting and evaluation framework
• Work with vendors and consultants to develop and execute key programme elements including legal agreements, safe food handling guidelines and evaluation processes
• Monitor and track all contractual obligations with donor and grantees to ensure project compliance
• Providing submission of reporting data and support in developing donor reports
• Work with the programmes and development teams to develop relevant reports related to programmes for both staff, network and programme partners
• Presentations and grant updates to staff and senior management on grant initiatives and outcomes
• Manage timelines related to the national granting programme
• Coordinate internal working groups internal working groups and grant review committees
• Be a key team member in developing and managing relationships with the network, programme partners by preparing and attending meetings with food banks and provincial associations, partners etc. and ensure timely follow-up
• Provide webinar training to the network and internal staff regarding online grant opportunities, processes and procedures
• Other duties as assigned

Skills

Written communication

Verbal communication

Donor reporting

Relationship building

Analytical skills

Budgeting

Initiative

Education

Undergraduate degree

Tools

Survey Monkey Apply

Grant software

Database systems

Microsoft Office

Job description

About Food Banks Canada

At Food Banks Canada, our commitment stretches across the nation, tirelessly supporting and enhancing the work of over 5,500 food banks and community organisations. We invest in, advocate for, and bolster their critical efforts. Through diligent research, we delve into the root causes of food insecurity, devising actionable solutions informed by our findings as we work to create a Canada where no one goes hungry.

In 2024, Waterstone Human Capital recognised our workplace for embodying one of Canada’s Most Admired™ Corporate Cultures of the year. This distinction highlights best-in-class Canadian organisations with cultures that have helped them enhance performance. For us, performance means advancing our mission and achieving organisational goals collaboratively with a team that is happy, healthy and engaged.

Our efforts and impact are expanding, and we’re opening doors for passionate, teamwork-driven professionals in search of a career that’s both meaningful and captivating. Bilingualism (English/French) is an asset for all our roles at Food Banks Canada as we support Canadians across the country.

About the Role

The Program Officer, Grants works collaboratively to support a national capacity granting programme and other key programme implementations and administration that will support our national network of provincial associations and affiliated food banks.

Note: This position will be available on a 12-month contract.

What You Will Be Doing

• Provide administration of programmes grants and applications through the Food Banks Canada grant portal Survey Monkey Apply (SM Apply)
• Work closely with the national programme managers to help implement programme development plans
• Develop appropriate programme communication materials, and other related elements and effectively promote the initiative to stakeholders
• Work with the national programmes team to evaluate programme effectiveness and put in place strategies for programme improvement
• Work with the finance team for the disbursement of grants to approved grantees and ensure granting is in compliance with granting and evaluation framework
• Work with vendors and consultants to develop and execute key programme elements including legal agreements, safe food handling guidelines and evaluation processes
• Monitor and track all contractual obligations with donor and grantees to ensure project compliance
• Providing submission of reporting data and support in developing donor reports
• Work with the programmes and development teams to develop relevant reports related to programmes for both staff, network and programme partners
• Presentations and grant updates to staff and senior management on grant initiatives and outcomes
• Manage timelines related to the national granting programme
• Coordinate internal working groups internal working groups and grant review committees
• Be a key team member in developing and managing relationships with the network, programme partners by preparing and attending meetings with food banks and provincial associations, partners etc. and ensure timely follow-up
• Provide webinar training to the network and internal staff regarding online grant opportunities, processes and procedures
• Other duties as assigned

What You Will Need

• Completion of an undergraduate degree or equivalent
• Minimum 4 years’ experience in programme management at a non-profit
• Proficiency in Microsoft Office applications and exposure to grant software and database systems an asset
• Experience developing and executing granting programmes funded by the Government of Canada is an asset
• Excellent written and verbal communication skills and knowledge and experience of donor reporting
• Strong budgeting skills and some financial acuity
• Strong analytical skills and problem solving, customer service and relationship building experience
• Initiative, self-starter, ability to work with little supervision who thrives in a face-paced, dynamic environment
• Bilingualism (English/French) is an asset

Working Conditions

• Full-time, Monday-Friday, with occasional evening and weekend work
• 12-month contract
• This position is remote and may be based anywhere in Canada.
• Salary: $59,535-$74,419

Application Information:

Applications will be accepted for this vacant position until the end of the day on October 19th, 2026.

We look forward to hearing from and connecting with you!

Food Banks Canada believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, Food Banks Canada ensures a barrier-free experience. Should you be approached for a job opportunity, please reach out to [e-mail] if you require accommodations.

We thank all those who apply but only those applicants who are selected for an interview will be contacted.

Our recruitment process relies on human review. We do not use artificial intelligence (AI) tools to screen, select, or assess candidates.