Program Officer

Winnipeg Foundation; Winnipeg; On-site; CAD 57,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Health Spending Account

Consult + (Virtual Doctor Service)

EFAP program

Pension program

Three weeks vacation per year

Maternity/Parental Leave Top Up

Professional Development opportunities

Job summary

The Winnipeg Foundation is a public foundation focused on endowment-based giving to support the Winnipeg community. The Program Officer - Agencies will manage day-to-day fundholder communications, coordinate events, and help implement program improvements to ensure strong fundholder experiences.

Role involves onboarding new fund holders, maintaining accurate records, and collaborating with Finance and Marketing to deliver information and ensure timely grant processing.

Qualifications

• Diploma in business, project management, accounting, or related area.
• 3-5 years' experience in a program support role with significant relationship building and administrative responsibilities.

Responsibilities

• Serve as the primary day-to-day contact for Agency Fund holders and provide administrative support to Agency Fund programs.
• Coordinate meetings, events, and training sessions; prepare materials and maintain databases and records.
• Support data collection, reporting, and process improvements for Agency Fund programs.

Skills

Relationship Building

Communication

Time Management

Multitasking

Attention to detail

Education

Diploma in business, project management, accounting, or related area

Tools

Microsoft Excel

MS Office Suite

Job description

The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever. Formed in 1921, we are proud to be the first community foundation in Canada. Our vision is ‘a Winnipeg where community life flourishes for all.’

The Foundation is committed to promoting work-life balance and diversity, both within the organization and in its community work.

We are currently recruiting for the role of

Program Officer - Agencies (1Position: 2- year Term – Full-Time)

Our Values

• Trust
• Generosity
• Equity
• Transformation

Our Core Competencies

• Relationship Building
• Managing Healthy Conflict
• Critical Thinking and Decision Making

The Role

The Program Officer - Agencies serves as the primary day-to-day contact for Agency Fund holders of Winnipeg Foundation (TWF) and provides administrative support to facilitate the effective delivery of Agency Fund programs and services. The incumbent coordinates routine communications, responds to fundholder inquiries, maintains accurate records, and supports the administrative processes associated with Agency Funds.

This position provides logistical and operational support for Agency programs, including scheduling meetings, coordinating events and training sessions, preparing correspondence and program materials, processing documentation, and maintaining databases and records. The role acts as a liaison between Agency Fund holders and internal Foundation departments to ensure inquiries, requests, and administrative transactions are addressed accurately and efficiently.

The incumbent supports ongoing administration and continuous improvement of Agency Fund programs by assisting with data collection, reporting, program reviews, and implementing process improvements. The position also helps onboard new Agency Fund holders, maintains up-to-date program information, and ensures agency records and documentation comply with Foundation policies and procedures.

Through effective administration, organization, and customer service, the incumbent contributes to a positive fundholder experience and supports the successful delivery of Agency Fund programs and services.

• Answer calls and emails from Agency fund holders about grants and deposits, investment and fund accounting reporting, etc.
• Receive directions from Agency fund holders for proper fund allocation when receiving cheques, deposits, and online gifts; share with Finance
• Share Gifts of Securities information to the Agency fund holder for tax receipting when required
• Communicate with Agency fund holders the details of deposits made to their bank accounts by TWF
• Collect required financial information for Finance to calculate match on funds, share with Finance, and support communication to Agency fund holders of the match received
• Coordinate with the Community Impact – Operations team and the Finance team to ensure timely and accurate grant processing

Relationship Management

• Build and maintain relationships with staff and board members across present and future Agency fund holders
• Answer calls and emails from Agency fund holders about the program
• Develop information, in collaboration with the Marketing and Communications team, for organizations considering opening an agency fund
• Deliver information and facilitate conversations, including formal presentations (for boards of directors) for organizations considering opening an agency fund, including other Winnipeg Foundation staff when appropriate
• Host annual gatherings of Agency funders to strengthen relationships and build understanding of the program
• Collaborate with Finance on the annual reporting requirements to program fund holders
• Participate in internal committees as required
• Assumes other duties as may be assigned

Recommended Qualifications & Experience

• Diploma in business, project management, accounting, or related area
• 3-5 years' experience in a program support role with significant relationship building and administrative responsibilities

Skills and Abilities

• Aptitude for fostering positive, supportive, and mutually beneficial relationships.
• Understanding of basic financial and accounting practices and stewardship
• Strong ability to multitask and operate multiple applications
• Strong ability to use Microsoft Office products, particularly Microsoft Excel
• Strong attention to detail
• Proficient verbal and written communication skills
• Strong time management

What We Offer:

• Starting salary in the range of $57,057 - $68,469
• A comprehensive benefits package including health and dental benefits
• A Health Spending Account
• Access to Consult + (Virtual Doctor Service)
• EFAP program available to employees and family members
• Pension program starting at six months of employment
• Vacation starts at three weeks per year
• Maternity/Parental Leave Top Up
• Professional Development opportunities

Applicants who do not fully meet all essential requirements are still encouraged to apply for consideration for this position. We firmly believe diverse perspectives, skills, and experience can enrich our team and contribute to the Foundation’s overall success.

The Recruitment Process

As part of the Foundation’s commitment to being transparent, the following are the stages of our recruitment process:

• As part of the Foundation’s commitment to being transparent, the following are the stages of our recruitment process:
• Job posting closes – November 29, 2026
• Phone screening interview – December 3 & 4, 2026 (Tell me about yourself; explain your values to me)
• First In-person interview – December 10 & 11, 2026 (It is all about your technical skills and alignment with our values)
• Second in-person interview – December 21, 2026 (What makes you a great candidate? What is your vision for this role)
• Start date: January 18, 2027

During the recruitment process, prospective candidates will be expected to provide specific examples of situations where they have demonstrated the Foundation's values and core competencies.

Winnipeg Foundation is committed to an inclusive, barrier-free environment. It will accommodate applicants' needs under the Accessibility for Manitobans Act (AMA) at all stages of the recruitment and selection process.

We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.

Note

Employment is conditional upon verification of eligibility to work in Canada for an employer other than the current employer.

If you would like to discuss accommodation or have difficulty submitting your application via the portal, please email [e-mail] for support.