Program Leave Management Assistant

Interior Health Authority; Trail; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a leading healthcare organization as a Casual Program Leave Management Assistant. This role involves a variety of administrative tasks including supporting leave management processes, coordinating meetings, and managing records. Offering competitive pay and career growth opportunities, this position is ideal for an experienced clerk in a dynamic environment.

Benefits

Employer-paid training

Employee & Family Assistance Program

Competitive wages

Shift premiums

Qualifications

• 2 years of recent related experience or equivalent combination of education, training, and experience.
• Current typing certificate verifiable from an approved institution.
• Strong understanding of clerical tasks and office procedures.

Responsibilities

• Manage various clerical duties related to employee vacation and leave processing.
• Coordinate meetings and travel arrangements, and maintain office supplies.
• Perform record management duties and update communication platforms.

Skills

Typing

Organization

Communication

Time Management

Education

Typing Certificate (55 wpm)

Job description

We have an exciting opportunity for a Casual Program Leave Management Assistant to join our team at Columbia View Lodge in Trail, B.C. This position works Monday to Friday, days – 08:00 to 16:00.

How will we help you grow?

Join our clerical team as a casual employee, where you’ll enjoy variety, gain valuable experience, and have the chance to grow your career. Work hours range from 0 to 37.5 per week, with shifts available on short notice or pre-scheduled to cover leaves. Many of our team members start in casual roles and transition into permanent positions. Plus, we offer competitive wages, shift premiums, employer-paid training, and an Employee & Family Assistance Program to support you every step of the way.

What Will You Work On?

Duties

This position performs a variety of administrative support functions and clerical duties related to the planning and processing of employee vacation and leave information. Typical duties may include:

• Typing a variety of correspondence including letters, memoranda, reports, forms, presentation material, newsletters from rough draft, general instruction and/or recording devices;
• Coordinating meetings by booking meeting rooms, arranging catering, sending out meeting requests, and typing and circulating agendas and relevant supporting material;
• Coordinating travel arrangements by booking and confirming flights, vehicles, and accommodation as required;
• Receiving invoices and preparing staff expenses, reimbursements, and monthly corporate visa statements;
• Performing patient registration duties and cashier-related duties as required;
• Providing relevant information to the Purchasing Department for consultant contract generation;
• Maintaining office supply inventory by placing orders, receiving supplies, and generating purchase orders;
• Preparing statistical information by gathering data, developing, and formatting charts and graphs using appropriate software;
• Performing record management duties, setting up and maintaining electronic and manual filing systems;
• Updating and maintaining web-based communications and department intranet or SharePoint sites;
• Reviewing and verifying entitlement for vacation, leave of absence, and banked time requests;
• Updating vacation planning calendars, tracking spreadsheets, and tools.

What should your application include?

• A current 5-minute typing certificate of 55 wpm completed within the last 48 months from an approved institution (non-supervised tests are not accepted). Click here for testing details.
• Your resume indicating two years of recent related experience or an equivalent combination of education, training, and experience;
• A cover letter stating your availability to start in a new position.

If you are an experienced clerk seeking a new challenge, join our team and discover why we’re one of Canada’s Top 100 Employers! Explore our extensive benefits, career growth opportunities, and the lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work? Apply today!