Program Lead, Water/Wastewater Condition Assessment and Analytics

City of Greater Sudbury; Greater Sudbury; Hybrid; CAD 186,000 - 219,000; Full time

Job summary

City of Greater Sudbury is seeking a contract-position professional to coordinate and guide the Water/Wastewater Capital Planning program within the Infrastructure division. The role aligns with strategic master plans and asset management initiatives, reporting to the Director of ICP.

The successful candidate will oversee project teams, manage schedules, and liaise with stakeholders to ensure regulatory compliance and timely project delivery, including I/I reduction and asset condition programs.

Qualifications

• Minimum of three (3) years of directly related and responsible experience with water/wastewater infrastructure projects.
• Experience coordinating project delivery teams.
• Municipal and public sector experience in a unionized environment an asset.

Responsibilities

• Coordinate and provide guidance for operational programs and capital projects in support of master plans.
• Prepare, coordinate, and oversee RFPs/Tenders for consultants and contractors.
• Track, document, and report project information to stakeholders.
• Develop and implement condition assessment programs for water/wastewater assets.
• Ensure quality control and liaison with Legal/Risk as required.

Skills

Project management

Stakeholder coordination

Budgeting

Reporting

Risk management

Education

University degree in related discipline

College diploma in related discipline

PMP certification is an asset

Tools

MS Project

Scheduling tools

Job description

Job Description

Division: Engineering Services

Department

Community Infrastructure

Initial Reporting Location

Frobisher Depot

Job Status

Contract Position

Estimated Probable Duration

Up to Eighteen (18) Months

Number of Vacancies

1

Union Affiliation

Non union

Hours of Work

70 hours bi-weekly

Shift Work Required

No

Range of Pay

Group 13 - $4,085.90 to $4,809.70 bi-weekly (subject to review*)

This position is eligible for hybrid work . Hybrid work arrangements are operational and incumbent based. The successful candidate will be required to work on-site at a City of Greater Sudbury location a minimum of three days per week and must be able to report to a City of Greater Sudbury work location within two hours when required.

Main Function

This position is responsible to the Director of Infrastructure Capital Planning (ICP) to coordinate and provide guidance for operational programs and capital projects in support of both the Water/Wastewater Master Plan and the Water/Wastewater Asset Management Plan.

Characteristic

Under the general supervision of the Director of Infrastructure Capital Planning.

Duties

• Develop, coordinate, implement, and administer an effective business plan for the Water Wastewater Condition Assessment and Analytics Program using management tools such as the project charter, project schedule, and work breakdown structure. Communicate risk, quality, commissioning, and transition plans to stakeholders.
• Provide regular financial, schedule, and project status reports to the Director of ICP and other key stakeholders through all phases of the asset management project to ensure compliance with the appropriate Provincial Asset Management Planning Regulation (O. Reg. 588/17).
• Responsible for the development and implementation of projects and programs to identify and reduce Inflow and Infiltration (I/I) in the municipal sanitary sewer collection systems and leakage in the municipal water distribution systems.
• Develop and implement condition assessment programs/information workflows for all Water/Wastewater assets.
• Define scope of work and resource requirements (including staffing) and develop cost estimates for the projects/programs defined by the Water/Wastewater Master Plan and Water/Wastewater Asset Management Plan.
• Assist in the preparation, coordination, and oversight of RFP’s/Tenders to procure consultants and contractors as required by the program.
• Track, document, and report on pertinent project information as defined by the project charter.
• Collaborate with operational and capital planning staff across divisions within the Growth and Infrastructure Department to ensure projects and programs are completed effectively and objectives and outcomes are clearly communicated.
• Assist with the completion of the updated Water/Wastewater Asset Management Plan and Water/Wastewater Master Plan.
• Supervise program team members. Hire, develop, train, conduct performance appraisals, and issue discipline as required.
• Act as management’s representative in the grievance process as required.
• Ensure data integration through liaison with departmental staff.
• Conduct site visits to ensure work is consistent with project objectives, regulations, and policies.
• Coordinate, schedule, prepare agendas, produce minutes, and chair condition assessment and analytics project meetings.
• Identify, investigate, evaluate, and take actions necessary to mitigate project risks.
• Approve progress payments. Process contemplated changes in project requirements (e.g., scope, schedule, quality, cost, specifications, contract terms, etc.). Manage consultant and contractor requests and inquiries in accordance with relevant City of Greater Sudbury (CGS) policies and present project issues objectively for consideration by applicable stakeholder.
• Ensure quality control/quality assurance testing is conducted and records are maintained as part of project documentation.
• Develop presentation materials, coordinate, and attend public consultation sessions. Liaise with affected stakeholders to discuss and resolve concerns. Mediate disputes between project participants.
• Act as CGS’s representative for project-related litigation matters. Liaise with Legal Services, Risk Management, CGS’s insurance adjuster, and other stakeholders on matters relating to claims and other project disputes.
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable provincial legislation listed therein, ensuring due diligence is maintained.
• Perform other duties as assigned.

Note: The above duties are representative of a typical position and are not to be construed as all inclusive.

Qualifications

Education and Training

• University degree in a related discipline from a recognized university with Canadian accreditation.
• Additional education initiatives to update and expand competencies.
• Project Management Professional (PMP) certification is an asset.

Experience

• Minimum of three (3) years of directly related and responsible experience with water/wastewater infrastructure projects.
• Must have experience coordinating project delivery teams.
• Municipal and public sector experience in a unionized environment an asset.

Or

Education And Training

• College diploma in a related discipline from a recognized community college with Canadian accreditation.
• Additional education initiatives to update and expand competencies.
• Project Management Professional (PMP) certification is an asset.

Experience

• Minimum of five (5) years of directly related and responsible experience with water/wastewater infrastructure projects.
• Must have experience coordinating project delivery teams.
• Municipal and public sector experience in a unionized environment an asset.

Knowledge Of

• Project delivery and standardized project management methods.
• Related general civil design principles and practices on multi-discipline projects.
• Applicable legislation and regulations, as well as CGS policies and procedures.
• Best practices within areas of responsibility, including water/wastewater and asset management.
• Proven ability to work with computer software systems including project management, scheduling, word processing, spreadsheet, and database software.
• Quality control, quality assurance, project commissioning, and closeout related to projects.

Abilities To

• Understand and meet the needs of stakeholders.
• Establish effective working relationships with stakeholders including staff, CGS council, contractors, consultants, external agencies, and members of the public.
• Write reports, correspondence, briefing notes, and develop presentation materials.
• Coordinate and manage the financial, human, and physical resources in an efficient and sustainable manner.
• Prepare contract documents and have an understanding of contract law.
• Manage conflict, mediate disputes, negotiate change orders, and assist in reaching consensus.
• Adjust to shifting priorities and deadlines. Balance conflicting demands from stakeholders.
• Create enthusiasm and motivation for project delivery teams to pursue CGS’s service level targets.
• Identify and mitigate risks.
• Lead and participate with change management.
• Advocate, promote, and implement best practices.

Personal Suitability

• Mental and physical fitness to perform essential job functions.
• Strong interpersonal skills.
• Personal commitment to address demands from internal and external stakeholders.

Language

• Excellent use of English; verbally and in writing.

Other Requirements

• Will require the use of a personal vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s license, have an acceptable driving record, and personal insurance coverage.

Competencies

Competency Library - Level 2 Proficiency (Supervisory)

Subject to review: The group level and salary range are preliminary and will be confirmed following completion of the formal job evaluation review, in accordance with the City’s salary administration procedures.

Live outside Canada or new to Canada?

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

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