Program Coordinator, Workforce Development (Bilingual)

Clean Foundation; Dartmouth; On-site; CAD 52,000 - 63,000; Full time

Benefits offered by this job

Health and dental insurance

RRSP employer matching

Paid vacation and wellness days

Birthday off

Halifax public transit subsidy

Job summary

Clean Foundation seeks a Bilingual Program Coordinator to join the Workforce Development Team in Dartmouth, Nova Scotia. In this role, you will support the delivery of wage subsidy programs, helping both employers and job seekers navigate the process.

The ideal candidate is organized, dependable, and thrives in a dynamic environment. This position requires strong communication skills in both French and English, along with the ability to manage multiple tasks efficiently.

Qualifications

• 0-2 years of experience in program coordination, project support, or administrative roles.
• Strong organizational and time management skills are essential.
• Experience maintaining data systems and documentation is preferred.

Responsibilities

• Manage program inbox and respond to inquiries from participants.
• Coordinate recruitment, onboarding, and placement activities.
• Maintain accurate program records and documentation.

Skills

Experience in program coordination

Organizational skills

Bilingual communication

Proficiency in Microsoft Office

Education

Post-secondary education in relevant field

Job description

Clean Foundation helps communities prepare for the realities of a changing climate, protecting local environments and building more resilient places to live and work. Based in Nova Scotia in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq, Clean delivers practical solutions to address complex environmental challenges. As a trusted partner to governments, non-profits and community organizations, we take climate priorities and help turn them into practical programs that deliver meaningful results. Our work responds to local needs, ensuring solutions are inclusive, resilient to climate change and support stronger economies regionally and across Canada.

Learn more at www.cleanfoundation.ca

What you’ll be doing

We’re looking for a Bilingual Program Coordinator to join our Workforce Development Team to support the day-to-day delivery of our workforce wage subsidy programs.

The Workforce Development Team works with employers, job seekers, government, and community partners to delivery programs that create employment opportunities through wage subsidies, bursaries, and training opportunities. The team works closely with federal and provincial funders to administer programs that help individuals gain meaningful work experience and skills.

The Program Coordinator is a key part of keeping these programs moving. The role combines day-to-day program coordination with direct support for employers and participants across Canada, including coordinating documentation and communications, tracking timelines and requirements, and helping resolve questions or issues as they arise. Working closely with the Program Lead, the Coordinator helps ensure programs are delivered accurately, consistently, and in accordance with established requirements.

The role is well suited to someone who is organized, dependable and comfortable managing multiple moving pieces. Strong communication and follow-through in both French and English are important, as is the ability to work independently while knowing when to seek guidance or elevate an issue.

Job requirements

We are looking for someone who is organized, dependable and service-oriented with strong follow-through and a focus on providing responsive support to participants and employers. While this position operates primarily in English, the ability to communicate in French is preferred when interacting with select organizations.

You are a great fit if you have:

• 0-2 years of experience in program coordination, project support, or administrative roles.
• Post-secondary education in a relevant field or equivalent combination of education and experience.
• Strong organizational and time management skills.
• Experience maintaining data systems and documentation.
• Excellent written and verbal communication skills.
• Proficiency in standard office software (e.g., "Microsoft Office Suite").
• Ability to travel as required for program delivery activities.
• Experience working with youth, employers, or equity-seeking communities is an asset.
• Valid driver’s license and ability to pass required background checks and vulnerable sector checks.
• Strong preference given to candidates who are bilingual (French/English)

Job responsibilities

In this role you will be the key point of contact for wage subsidy program participants and employers, providing responsive and helpful support throughout the program lifecycle and ensuring program activities are delivered accurately, on time, and in accordance with program requirements.

Primary responsibilities:

• Manage the program inbox and respond to inquiries from participants, providing information, clarification, following up on outstanding items, and escalating questions or issues when needed.
• Coordinate workforce program recruitment, onboarding, and placement activities for programs.
• Support program applicants, participants, and employer partners throughout the program lifecycle.
• Maintain accurate program records, databases, and documentation to ensure data integrity and compliance.
• Collect and review required program documentation including contracts, payroll documentation, agreements, and compliance forms.
• Monitor and support the funding eligibility process and reporting requirements.
• Assist with program administration and implementation of established processes and procedures.
• Support engagement activities such as events, site visits, webinars and meetings, including scheduling, communication, materials and follow-up.
• Collaborate with internal teams and external partners to ensure effective program delivery.

Other duties as assigned

$57,550

A successful candidate’s starting salary will be determined based on various factors such as skills, experience, training, and credentials, as well as other business purposes or needs.

Perks and benefits

• Fully covered health and dental insurance plan and 24/7 access to our Employee Assistance Program
• RRSP employer matching
• Paid vacation and wellness days
• You get your birthday off
• Halifax public transit subsidy

Employment Equity

Clean is committed to Employment Equity, and our goal is to have a diverse workforce that is representative at all job levels. Qualified self-identifying First Nations, Metis and Inuit, Visible Minority Groups, Persons with Disabilities and LGBTQ2+ applicants will be strongly considered for this position. If you are a member of one of the equity groups, you are encouraged to self-identify on your application.

All self-identification data is confidential and stored privately .