Program Coordinator-Temporary-12 months

Royal College of Physicians and Surgeons of Canada; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A national medical organization in Ottawa is seeking a Program Coordinator for a 12-month temporary position. Key responsibilities include operational support for the Physical Security Program, policy development, and training delivery. The ideal candidate will have a diploma in a relevant field and at least three years of experience. This role supports a hybrid work model, combining onsite and remote work.

Benefits

Diversity and inclusion encouraged

Hybrid work environment

Accommodations available for applicants with disabilities

Qualifications

• Minimum 3 years of relevant experience.
• Security Certification is required.
• Security Guard license and First Aid Training are considered assets.

Responsibilities

• Provide administrative and operational support to the Physical Security Program.
• Manage access cards, including issuing, activating, and deactivating.
• Train staff and contractors on security principles.

Skills

Security software proficiency (EBI, DVM)

Policy development

Vendor management

Operational support

Training delivery

Education

College diploma in Business Administration, Security, Criminology, or related field

Tools

EBI

DVM

Job description

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Program Coordinator, Physical Security

Corporate Services & Facilities Management (CSFM)

Temporary, 12 months

The Royal College has over 55,000 members. Its vision is to advance learning for specialist physicians to deliver the best healthcare. The organization leads the evolution of medical education and standards, supports continuous improvement, and advocates for excellence in specialty medicine, focusing on innovation, well-being, equity, and person-centered care. Established in 1929 by an Act of Parliament, it oversees medical education of specialists in Canada.

Reporting to the Team Lead of Corporate Services and Facilities Management, the Program Coordinator provides administrative and operational support to the Physical Security Program. Responsibilities include policy and procedures development, committee meeting facilitation, training delivery, activity planning, vendor management, operational duties, and program development support. The role requires a minimum of three days on-site (Monday-Friday, core hours), with potential work outside regular hours during emergencies or to backfill evening shifts, and support to the Crisis Management Team, including on-call duties.

Typical day-to-day activities include:

• Using security software (EBI and DVM) at a superuser level to configure and manage system requirements.
• Managing access cards, including issuing, activating, and deactivating.
• Collaborating with the Facilities team to identify and mitigate site risks.
• Researching, acquiring, and installing security components like card readers and cameras.
• Training staff and contractors on security principles and raising security awareness through communication.
• Managing resources to ensure program goals are met.
• Monitoring compliance with protocols and standards.
• Serving as a superuser and advisor on security technology components.
• Reporting on physical security incident investigations.

Ideal candidate profile:

• College diploma or equivalent in Business Administration, Security, Criminology, or related field.
• At least 3 years of relevant experience.
• Security Certification.
• Security Guard license (asset).
• First Aid Training (asset).
• Experience with EBI / DVM software (asset).

Application process:

Please apply via the UKG platform with your résumé, cover letter, and salary expectations by August 4, 2025.

The Royal College values diversity and encourages applications from underrepresented groups. Only shortlisted candidates will be contacted. An eligibility list may be created for similar roles and retained for 18 months.

The organization supports a hybrid work environment, combining onsite work in Ottawa and remote work. Accommodations are available for applicants with disabilities. Contact [e-mail] for assistance.

This job posting will be removed once the position is filled.

Salary range: $30.14 to $37.71 per hour