Program Coordinator, Multicultural Society

Whistler Personnel Solutions; Whistler Village; Hybrid; CAD 36,000 - 39,000; Full time

Benefits offered by this job

Vacation pay (4%)

Paid statutory holidays

Wellness benefit

Job summary

Whistler Multicultural Society is seeking a Program Coordinator to advance equity, diversity and inclusion in Sea to Sky communities. The role offers full-time hours with a flexible schedule and the option to work from home, with a wage of $26 to $28 per hour depending on experience.

The position focuses on delivering community programs, collaborating with volunteers and partners, and ensuring data collection and reporting meet funder requirements.

Qualifications

• Fluency in written and spoken English is required.
• Strong administrative, organizational, and database management skills.
• Excellent communication and interpersonal skills.
• Multilingual capabilities are highly valued.
• Willingness to travel occasionally across the Squamish-Whistler-Pemberton corridor.
• Clear Criminal Record Check for vulnerable populations (WMS reimburses).

Responsibilities

• Deliver high-impact, low-barrier programs to newcomers and immigrants in Whistler.
• Plan and facilitate social events, workshops, and trainings including leadership and mentorship.
• Coordinate with library partner to promote orientations and use spaces.
• Manage Community Kitchen logistics including sourcing and coordination.
• Enter participant and volunteer data, ensure OMF framework compliance, and produce reports.

Skills

English fluency

Strong communication

Administrative skills

Digital literacy

Travel willingness

Conflict resolution

Tools

Database management

Job description

Reporting to Executive Director of the Whistler Multicultural Society (WMS), the Program Coordinator actively works to build greater equity, diversity and inclusion in Sea to Sky communities. Offers full time hours, a flexible schedule with option to work from home and wage in the range of $26 to $28 per hour depending on experience.

For more information about the Whistler Multicultural Society, visit: https://welcomewhistler.ca/

SCHEDULE

• Roughly 30 hours per week, permanent-equivalent full-time schedule.
• Flexible working hours with opportunities to work from home.
• Term: September 2026 to September 2027 (Approx. 12-month maternity leave coverage with potential for extension)

WAGE & BENEFITS

• $26 to $28 per hour depending on qualifications and experience.
• Vacation pay (4%) and paid statutory holidays
• Wellness benefit available.

THE PERFECT CANDIDATE

• While prior experience coordinating community programs is valued, we encourage anyone with a strong drive to build a more welcoming, equitable Whistler to apply.
• 1 to 3 years of experience in program coordination, volunteer management, or social services within a non-profit environment is beneficial.
• Understanding of the unique barriers faced by Temporary Foreign Workers, working holiday visa holders, and international students in resort economies (e.g., housing precarity, transit limitations, and workplace rights).
• Strong administrative, organizational, and database management skills.
• High digital literacy, including experience moderating messaging networks (like WhatsApp) and managing social media or shared drives.
• Excellent communication and interpersonal skills, with a proven ability to build trust and resolve conflicts within diverse, multicultural communities.
• Fluency in written and spoken English is required; multilingual capabilities (especially in Spanish, Tagalog, French, or Japanese) are highly valued based on our newcomer demographic assessments.
• Must be willing and able to travel occasionally across the Squamish-Whistler-Pemberton corridor (access to a reliable vehicle is an asset).
• A clear Criminal Record Check for vulnerable populations is a mandatory condition of employment (WMS will reimburse the processing cost).

RESPONSIBILITIES

• Focus on delivering high-impact, low-barrier programs to Whistlers newcomer and immigrant community.
• Plan and facilitate social events, group activities, workshops etc. to provide leadership, cultural,
  and mentorship training as well as volunteer opportunities.
• Community Orientations & Library Partnership Support: Schedule, promote, and document
  WMS’s monthly “Welcome to Whistler” survival orientations.
• Coordinate with our public library partner to utilize library spaces.
  
• Multicultural Community Kitchen (MCK) Logistics: Manage the planning, food sourcing, and
  coordination for the monthly MCK dinners.
• Collaborate with volunteers and local venues to ensure these events function smoothly.
• OMF Compliance, Data Collection & Database Entry: Collect, organize, and enter participant
  feedback forms, volunteer timesheets, and partnership data.
• Ensure strict adherence to the Social Support Outcomes Measurement Framework (OMF), monitoring key performance metrics to produce audit-ready reports for major institutional funders.
• Workflow Alignment & Operational Support: Maintain proactive, daily internal communication
  with WMS staff to align program decisions.
• Assist the Program Manager with administrative and promotional tasks.

ABOUT THE EMPLOYER

Whistler Multicultural Society (WMS) encourages applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit, Black, a person of colour, racialized, a person with a disability, women and/or 2SLGBTQ who are interested in working within community development, social services, or a non-profit environment.