Program Coordinator - Honours & Awards

Royal Architectural Institute of Canada; Ottawa; Hybrid; CAD 45,000 - 75,000; Full time

Job summary

Join a passionate team at a forward-thinking organization dedicated to celebrating excellence in Canadian architecture. As a Program Coordinator, you'll play a vital role in managing national awards programs and coordinating significant events that honor outstanding contributions to the field. This dynamic position offers the opportunity to work collaboratively while promoting award recipients and enhancing the RAIC's mission. With flexible remote work options and a commitment to work-life balance, this role is perfect for someone who thrives in a creative environment and is eager to make a meaningful impact.

Benefits

Flexible Remote Work Options

Wellness Programs

Supportive Team Environment

Qualifications

• 3-5 years of program coordination or administrative experience in nonprofit organizations.
• Bilingual proficiency in English and French is required.

Responsibilities

• Coordinate national awards programs and support event planning for major RAIC events.
• Administer College of Fellows activities and provide administrative support.

Skills

Program Coordination

Bilingual (French & English)

Organizational Skills

Time Management

Attention to Detail

Interpersonal Skills

Education

Diploma or Degree in Business Administration

Tools

Award Force

Microsoft Office Suite

Job description

The Royal Architectural Institute of Canada

Job Description:

The Royal Architectural Institute of Canada (RAIC) is seeking a bilingual (French & English) highly organized Program Coordinator, inHonours and Awards to support the delivery of its national awards programs and related initiatives. Reporting to the Vice President, Member Engagement, the Program Coordinator plays a key role in administering and coordinating activities across the RAIC’s Honours and Awards portfolio, including:

• National awards programs
• The College of Fellows
• RAIC Foundation activities
• Major recognition events such as the President’s Dinner and Awards Gala

This is an exciting opportunity for a skilled professional who thrives in a dynamic environment and is passionate about celebrating excellence in Canadian architecture.
Key Responsibilities

• Coordinate national awards programs, including calls for submissions, jury processes, and platform management (Award Force).
• Support event planning and logistics for major RAIC events such as the President’s Dinner, Awards Gala, and College of Fellows Convocation.
• Administer College of Fellows activities, student awards, and RAIC Foundation scholarships.
• Collaborate with Communications to promote award recipients and program highlights.
• Provide administrative support, including meeting scheduling, correspondence, and invoice processing.
• Assist with cross-departmental initiatives and occasional events outside regular hours.

Qualifications, Skills, and Competencies

• Diploma or degree in business administration or related field (or equivalent experience).
• 3–5 years of program coordination or administrative experience, preferably in nonprofit or membership-based organizations.
• Bilingual proficiency in English and French (written and spoken) is required.
• Experience with awards management platforms such as Award Force is an asset.
• Strong organizational and time-management skills with the ability to juggle multiple deadlines.
• Proficiency in Microsoft Office Suite and database tools.
• Exceptional attention to detail and problem-solving skills.
• Strong interpersonal skills, discretion, and the ability to work both independently and collaboratively.
• Knowledge of budgeting and program reporting is a plus.

Why Join the RAIC?
At the RAIC, you’ll be part of a passionate team committed to advancing architecture in Canada. We celebrate collaboration, creativity, and shared achievements. We understand the importance of work-life balance; we offer flexible remote work options, wellness programs, and a supportive team to help you thrive both personally and professionally. Join us for the opportunity to contribute to meaningful national initiatives that celebrate excellence, innovation, and leadership in the profession.

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