Program Coordinator, Demand Side Management (Non-Union)

Alectra Inc.; Vaughan; On-site; CAD 78,000 - 97,000; Full time

Job summary

Alectra Inc. in Vaughan, ON, is hiring a Program Coordinator for Demand Side Management on a temporary contract through December 2027. This hybrid role focuses on financial tracking, governance support, and stakeholder engagement to support DSM initiatives.

You will partner with the program management team to prepare materials, manage invoices and budgets, track expenditures, and ensure timely reporting and governance commitments are met.

Qualifications

• Post-secondary degree or diploma in Business Administration, Finance, Project Management, or equivalent
• Strong financial administration skills: PO, invoices, expenditures, records; coordinate with AP/Finance
• Proficiency with Microsoft 365 and collaboration platforms (SharePoint/Loop) and governance support

Responsibilities

• Coordinate program management and governance activities, including agendas, minutes and tracking items
• Maintain financial tracking tools, budgets, and forecasting; support invoicing and PO processes
• Prepare materials, dashboards, and reports for stakeholders and funders
• Support research and stakeholder communications and maintain documentation

Skills

Financial administration

Meeting coordination

Stakeholder engagement

MS 365

Education

Business Administration

Finance

Project Management

Tools

JDE

TAP

SharePoint

Loop

Job description

Program Coordinator, Demand Side Management (Non-Union)

161 Cityview Blvd, Vaughan, ON L4H 0A9, Canada

Job Description

Posted Thursday, August 13, 2026 at 4:00 AM | Expires Thursday, September 3, 2026 at 3:59 AM

Program Coordinator, Demand Side Management (Non-Union)

(Temporary contract until the end of December 2027)

Full-time, 35 hours/ week

Location: Vaughan (Cityview), Hybrid

Status: This position is to fill a current vacancy

Salary Grade: 13 ($77,828 - $97,285 annually)

Please note that this posting may be removed prior to the closing date if a high number of qualified applications are received.

At Alectra, we energize a brighter future by empowering our workforce through the talent of tomorrow's bright minds. We promote a culture that encourages collaboration, celebrates innovation and supports lifelong learning. We are committed to creating a safe and inclusive workplace where everyone succeeds and has the opportunity to make a meaningful difference.

Are you a highly organized and detail-oriented program coordination professional with strong financial administration, reporting, and governance support experience?

The Program Coordinator is responsible for providing administrative and coordination support to demand-side management initiatives, with a focus on financial tracking and reporting, governance and funder updates, process improvement, research coordination, and stakeholder engagement. Reporting to the Manager, Grid Edge Solutions, you will support the program management team by preparing materials, analyzing data, maintaining tracking tools, coordinating follow-ups, and helping ensure program objectives, reporting requirements, and governance commitments are achieved.

What you’ll do

Program Coordination & Administration

• Partner closely with the program management team and eDSM group to support the development and delivery of demand-side management programs.
• Track program information, including administrative, financial, and reporting inputs, while maintaining accurate and organized records.
• Coordinate Steering Committee and working-level meetings, including scheduling, logistics, agendas, materials, and meeting minutes.
• Track action items, timelines, and deliverables, and follow up with stakeholders to support successful execution.
• Prepare and organize presentations, reports, briefing notes, and other program materials.
• Maintain digital workspaces, shared folders, and collaboration platforms to ensure information remains current, accessible, and well organized.
• Download, refresh, and distribute shared IESO content and related updates to internal stakeholders.
• Maintain invoice, purchase order, and financial tracking tools to support program operations.
• Monitor expenditures, track budget performance, and support forecasting activities.
• Lead financial reporting activities for program management, governance committees, and external funders.
• Create and submit purchase orders using JDE, TAP, or other applicable financial systems.
• Coordinate invoice submissions and follow-up activities with Accounts Payable and Finance.
• Track payment status and proactively identify and elevate discrepancies, delays, or issues.

Performance Monitoring & Process Improvement

• Monitor progress against key performance indicators and identify opportunities to improve program effectiveness.
• Develop and maintain dashboards, tracking tools, and process documentation.
• Analyze program information and reporting data to support informed decision-making and continuous improvement initiatives.
• Support the adoption and use of AI and Microsoft Copilot tools to enhance administrative, research, and reporting activities.

Research & Stakeholder Support

• Support assigned research initiatives in collaboration with the Specialist, Grid Edge Solutions.
• Compile, summarize, and organize research findings for reports, presentations, and stakeholder communications.
• Maintain research logs, supporting documentation, and records.
• Assist with stakeholder communications and reporting activities as required.

Corporate Values and Conduct:

• Demonstrate professional conduct and align with Alectra’s core values of safety, teamwork, and customer focus.

Other Duties:

• Perform additional tasks as assigned to support operational objectives

Who you are

Education & Technical Knowledge

• Post-secondary degree or diploma in Business Administration, Finance, , Project Management, or a recognized equivalent combination of education and experience
• Strong financial administration skills, including experience creating and managing purchase orders, tracking invoices and expenditures, maintaining accurate financial records, and coordinating effectively with Accounts Payable and Finance; experience using financial systems such as JDE, TAP, or similar platforms is strongly preferred
• Strong research and documentation skills, including compiling, summarizing, and organizing information for reports, dashboards, and presentations
• Demonstrated ability to organize meetings and governance activities, including agendas, minutes, action-item tracking, and follow-up
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and comfort working in shared collaboration spaces (e.g., SharePoint/Loop)
• Knowledge of (or ability to quickly learn) utility program environments, including basic program tracking, document control, and stakeholder communications; familiarity with