Program Coordinator

City of Vaughan; Vaughan; On-site; CAD 70,000 - 95,000; Full time

Job summary

The City of Vaughan is seeking a driven and experienced Program Coordinator to oversee park and open space projects. This permanent full-time position includes responsibilities for project management, contract oversight, and collaboration with community groups. Join a dynamic team committed to service excellence and diversity in one of Canada's fastest-growing municipalities.

Benefits

Excellent benefits

Learning and growth opportunities

Qualifications

• Minimum of five years' progressive landscape construction and project management experience.
• Good interpersonal and communication skills.
• Valid Class G Driver's License and reliable vehicle required.

Responsibilities

• Coordinates park construction projects, ensuring compliance with regulations.
• Prepares contracts, conducts inspections and monitors contractor work.
• Assists with winter operations and maintenance.

Skills

Project Management

Communication

Problem Solving

Team Building

Multi-tasking

Education

Landscape Architectural Technician (LAT/OALA) designation

Project Management Certificate

Tools

Excel

Microsoft Word

Job description

CITIZENS FIRST THROUGH SERVICE EXCELLENCE

We have an exciting Permanent Full-Time, Non-Unionized opportunity in the Parks, Forestry, and Horticulture Operations Department for an experienced and motivated individual.

Program Coordinator

J0625-0878

Vaughan is a city on the move. With a downtown core rising from the ground – the Vaughan Metropolitan Centre, a state-of-the-art hospital opening its doors in 2021 – the Cortellucci Vaughan Hospital, and a bustling subway, exciting projects are transforming the community. Be a part of something amazing and build your career at the City of Vaughan.

The City of Vaughan is an equal opportunity employer serving one of the fastest-growing municipalities in Canada, we are an organization committed to diversity and inclusivity, providing a thriving work environment, excellent benefits, learning and growth opportunities and a place where collaboration and teamwork are fostered. As one of the Greater Toronto’s Top Employers for 2021, we continuously employ workplace best-practices – and they’re getting noticed! Excellence demands brilliant personalities, visionary thinking and a passion for public service. Vaughan is your place to grow.

Position Overview

Responsible for the coordination, quality assurance inspections and completion of park, open space, streetscape construction, renovation projects and maintenance contract oversight and management. Prepares contracts and tenders specifications, conducts job site meetings, contract administration services and reports on project status. Responsible for retaining and coordinating contracted services including professional services, maintains work schedules/plans, and preparation and monitoring of budgets and report preparation. Participates with snow removal operations for sidewalks, facility walkways and parking lots .Required to act as Department representative with community groups, organizations and to serve on various committees. Review and comment on development submission and plans.

Please note this position requires the successful candidate to work on-site 5 days' a week at the Joint Operations Centre (2800 Rutherford Road).

Responsibilities

• In consultation with the Manager and Supervisor of Parks Operations assesses staffing needs and provides input concerning selection of staff.

• Researches, develops, and provides project management services for the renovations of existing parks open spaces and streetscapes, ensuring compliance with Federal, Provincial, and Local regulations.

• Makes recommendations on the hiring of contractors and monitors work to ensure contracted services are conducted in the appropriate and safe manner.

• Prepares and organizes costing reports to ensure adherence to approved capital and operating budgets.

• Establishes project priorities for contractors, engineers, architects and consultants; reviews project phases ensuring expedition of work and achievement of scheduling objectives.

• Monitors corporate capital projects and service contracts to completion including the hiring of contractors and consultants, monitoring work in progress, ensuring contracted services meet predetermined requirements, and work is being conducted in an appropriate and safe manner.

• Conducts site visits, performs visual inspections of work in progress, ensures projects are on schedule, corporate concerns are attended to, and provides responses to contractors' concerns. • Prepares status reports on same and payment processing

• Participates / liaises with the project Landscape Architect respecting design, construction document and details preparation and contract administration of capital parks and open space projects, preparation of park construction budget estimates; administers the allotted budget within the approved corporate system.

• Liaises with the Parks Development staff, other City of Vaughan departments, contractors, external sources, and product suppliers etc. with regard to construction projects.

• Attends staff, departmental, community, Council/Committee and other meetings as required.

• Monitors, reviews and coordinates guarantee and warranty deficiencies of park construction, open space and streetscape projects, and initiates inspection of same with Contractor.

• Assists with the coordination and planning of Winter Operations and maintenance of snow clear of sidewalk, facility walkways and parking lots

• Assists in the preparation of annual operating budget estimates, submissions and reports and administers the allotted budget within the approved corporate system.

• Prepares and updates unit price costs for park construction related materials and labour to assist with capital construction budget estimates.

• Reviews and updates City of Vaughan standard park construction details and specifications to ensure compatibility with current construction industry practices.

• Prepares contract documents and tender specifications for services , supplies and administers analysis/contract award.

• Prepares reports and maintains records pertaining to parks, playgrounds, sports fields, equipment, and park furniture

• Responds to inquiries and resolve complaints from the general public, contractors and internal staff relating to the parks section and liases with the same as required.

Qualifications and Experience

• Landscape Architectural Technician (LAT/OALA) designation or suitable equivalent landscape construction/ project management experience.

• Minimum of five (5) years' progressive landscape construction / project management and contract experience

• Landscape Architectural (LAT/OALA) - Certified E

• Good interpersonal, customer service, communication, problem solving, team building, multi- tasking and leadership skills.

• Working knowledge of Excel, Microsoft Word, and Project Management software.

• Excellent organizational, verbal and written communications skills.

• Valid Class G Driver's License, in good standing and a reliable vehicle to use on corporate business.

Preferred qualifications:

• Project Management Certificate

Working Conditions

• Available to work flexible hours including afternoon and evening shifts and weekends, and share “on call” responsibilities on a rotating basis with other Parks Management staff.

If you are an energetic person who is interested in bringing your knowledge and passion to the City of Vaughan, please visit our website to apply online by July 11, 2025.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please be advised, the City of Vaughan uses email to communicate with applicants for open job competitions.

The City of Vaughan is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The City of Vaughan is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.