Program Coordinator

Marshall; Ottawa; On-site; CAD 75,000 - 95,000; Full time

Job summary

Marshall Canada is looking for a Program Coordinator in Ottawa to plan and coordinate high-profile defense programs. This role emphasizes collaboration, documentation, and effective communication with stakeholders to ensure adherence to schedules and project goals in a fast-paced environment. Candidates should have a relevant degree and extensive experience in program coordination, with a focus on utilizing advanced technology and project management tools to drive project success.

Qualifications

• 5+ years of experience in program or project coordination, ideally in defense.
• Advanced proficiency in Microsoft Office 365 (Excel, Project, Teams, SharePoint).
• Knowledge of project management methodologies (e.g., Agile, Waterfall) is a plus.

Responsibilities

• Coordinate and document change requests, ensuring compliance with standards.
• Track project milestones, proactively identifying potential delays.
• Compile, analyze, and present project metrics using visualization tools.

Skills

Organizational skills

Communication skills

Time-management skills

Proficiency in data visualization tools

Technological proficiency

Education

Bachelor’s Degree in Business Administration or Project Management

Tools

Microsoft Office 365

MS Project

Power BI

Smartsheet

Job description

Marshall Canada is seeking a Program Coordinator to join our team in Ottawa, ON. Reporting to the Program Manager, Planning & Control, this role is responsible to plan and coordinate high-profile defense programs, fostering collaboration among stakeholders, ensuring strict adherence to schedules, and maintaining meticulous documentation and controls in a fast-paced environment.

You're responsibilities in the role:

• Partner with program managers to develop, maintain, and update detailed project schedules and calendars using Microsoft Office 365 tools (e.g., Excel, Project) and other project management software.
• Track project milestones, deliverables, dependencies, and risks, proactively identifying and mitigating potential delays.
• Organize and facilitate program meetings (virtual and onsite), ensuring clear and effective communication and stakeholder engagement.
• Compile, analyze, and present project metrics using data visualization tools (e.g., Power BI, Excel) to drive informed decision-making.
• Prepare detailed project status reports, including schedule performance, resource utilization, and key performance indicators.
• Maintain real-time program dashboards, ensuring accurate data entry and updates in project management tools.
• Coordinate and document change requests, supporting the implementation of a robust change management process.
• Ensure all project documentation is organized, compliant with defense standards, and audit-ready, conducting periodic audits to verify adherence and recommend corrective actions.
• Facilitate clear and concise communication between internal and external stakeholders, providing regular updates on project status, risks, and resolutions.
• Collaborate with IT, Data Analytics, and Operations teams to align project solutions with organizational objectives.
• Leverage Microsoft Office 365 (e.g., Teams, SharePoint, Power Automate) and other technologies to streamline workflows, automate processes, and enhance team productivity.
• Identify and implement innovative tools and technologies to improve project efficiency and decision-making.
• Other duties as assigned by the Program Manager, Planning & Control

Apply if you have most of the following:

• Bachelor’s Degree in Business Administration, Project Management, or a related field (or equivalent experience).
• 5+ years of experience in program or project coordination, ideally within the defense, aerospace, or engineering sectors.
• Advanced proficiency in Microsoft Office 365 (Excel, Project, Teams, SharePoint) is essential.
• Demonstrated experience leveraging technology to optimize project processes and workflows.
• Proficiency in project management tools (e.g., MS Project, Smartsheet) and familiarity with data visualization tools (e.g., Power BI).
• Exceptional organizational and time-management skills, with a keen eye for detail and the ability to thrive in a fast-paced environment.
• Ability to work autonomously and take initiative.
• Strong communication skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.
• Knowledge of project management methodologies (e.g., Agile, Waterfall) is a plus.

Must be eligible to meet the requirements of export control regulations, including the Canadian Controlled Goods Program and Canadian government security requirements.

About Marshall:

Marshall Canada is part of the 110-year-old Marshall Group of Companies; an independent private organization headquartered in Cambridge (UK).

Located in Ottawa and Moncton, Marshall Canada provides military and commercial customers with a range of world-leading applied engineering services and product solutions across Canada and beyond. Marshall seeks to develop and deliver long-term value to its customers, whilst remaining firmly committed to enhancing the communities in which it operates and creating exciting opportunities for its people.

Within Aerospace, we offer world-leading engineering support and solutions to 18 Air Forces across the globe. From maintenance, repair and overhaul to complex modifications, our highly skilled engineers use their expertise to help keep critical platforms in the air.

For decades, our Land Systems team has been providing configurable, modular, highly advanced infrastructure solutions such as laboratories, medical facilities, command and control centres, communication hubs and tactical shelters. From the heat of the desert to sub-zero temperatures we have also provided vehicle systems and platform integrations that enabled us to provide protection for people and equipment operating in the most challenging environments.

We are growing and we would love for you to join our team. This is truly an organization where you can have an enormous impact on the world around you. If you want to make your mark in an organization where people really matter, this could be the opportunity you have been looking for.

Marshall Group is an Equal Opportunity Employer

Marshall Group is an equal opportunity employer and values a diverse and inclusive workplace. All qualified candidates will receive consideration for employment without regard to age, race, colour, religion, genetic information, sex, sexual orientation, gender identity, national origin, disability status, or any other characteristic protected by law. For more information about Equal Opportunity in the Workplace please click here.