Program Clerk (Clerk 3)

The Government of Nova Scotia; Town of Middleton; On-site; CAD 1,000 - 2,000; Full time

Job summary

The Government of Nova Scotia is seeking a Program Clerk for the Department of Growth & Development. This role entails delivering administrative support and ensuring effective program delivery for Housing Nova Scotia. Ideal candidates will have experience in bookkeeping and administrative duties, with a focus on providing excellent client service in a dynamic work environment.

Benefits

Defined Benefit Pension Plan

Health and Dental Insurance

Employee and Family Assistance Programs

Career Development Opportunities

Qualifications

• 4 years of related experience.
• Knowledge of bookkeeping and accounting procedures.
• Experience with word processing and data entry.

Responsibilities

• Process payments for all invoices while adhering to policies.
• Process client applications and perform data entry.
• Provide general program information to clients.

Skills

Communication

Client Service

Organizational Skills

Education

2-year diploma in a related field

Job description

Department : Growth & Development (Housing)

Location : MIDDLETON

Type of Employment : Permanent

Union Status : NSGEU - NSPG

Closing Date : 24-Jun-25 (Applications are accepted until 11 : 59 PM Atlantic Time)

About Us

The Department of Growth & Development drives economic growth and productivity by creating the conditions for communities, businesses and households to thrive. The Department works with key partners to foster a dynamic environment that supports housing innovation and sector development, providing the necessary solutions to grow our population and economy.

The Department is also responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challenges.

About Our Opportunity

Under the general supervision of the Program Manager, the Program Clerk contributes to the efficient delivery of confidential programs offered by Housing Nova Scotia by providing a range of administrative, clerical and financial support services.

Primary Accountabilities

A few of your key responsibilities will include :

• accurate processing of payments for all invoices for the regions while adhering to established policies and procedures
• processing client applications, performing data entry, and maintaining files and systems
• providing assistance and general program information to clients and the general public
• working in partnership with departmental employees in the effective delivery of services

You willalso provide general office reception and back-up to other clerical staff within the District Office.

Qualifications and Experience

You bring with you four (4) years of related experience.

You have a working knowledge of bookkeeping, general accounting procedures as well as accurate word processing, typing, filing and data entry skills. You also have a working knowledge of word processing software and systems, spreadsheets, and databases. You should have a good working knowledge of the policies, procedures, practices, and services offered by Housing Nova Scotia.

You must possess excellent communication and client service skills and have a proven ability to effectively deal with people both in person and by phone. Strong organizational skills and your ability to work independently as well as be an effective team player is essential to your success in this role.

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

We recognize equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies include, but are not limited to :

• A completed related 2-year diploma and two (2) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here : Benefits for government employees .

Working Conditions

Your typical work week is 35 hours with 7 hour days. Work is performed in an office environment. Occasionally, you may need to move or lift objects such as boxes or files. You will have daily contact with the public, staff, various Government Departments, as well as other local Agencies and Institutions.

What We Offer

• Career Development, where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.

Pay Grade : CL 18

Salary Range : $1,684.00- $1,884.17Bi-Weekly

Employment Equity Statement :

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement :

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [emailprotected] .

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link :

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE : Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed to [emailprotected] .