Program Assistant, SEME

University of Toronto; Toronto; On-site; CAD 62,000 - 81,000; Full time

Job summary

A leading academic institution is seeking a SEME Program Assistant. In this role, you will provide critical administrative support to the Supplemental Emergency Medicine Experience Program, ensuring effective communication and coordination of logistics. Your background in educational program administration and exceptional organizational skills will contribute to the program's success. This is a term position with potential for extension, offering a competitive salary and the opportunity to work in a dynamic environment focused on healthcare education.

Qualifications

• Minimum two years of related administrative support experience in healthcare or post-secondary education.
• Proficiency in MS Office, particularly in database and spreadsheet applications.
• Experience coordinating logistics for events and providing committee support.

Responsibilities

• Act as first point of contact for inquiries and coordinate program activities.
• Prepare and distribute course materials and maintain student information.
• Handle confidential information and manage multiple priorities.

Skills

Organizational Skills

Communication Skills

Analytical Skills

Time Management Skills

Interpersonal Skills

Education

Advanced College Diploma (3 years)

Tools

MS Office

Web Conferencing Platforms

Job description

Date Posted: 06/25/2025
Req ID: 43803
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus:St. George (Downtown Toronto)
Position Number: 00057767

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. Our faculty are clinical and academic leaders who are breaking new ground on issues ranging from inner city health, addiction medicine, global health, palliative care, immigrant and indigenous health, and far more.

The DFCM is home to the Supplemental Emergency Medicine Experience (SEME) Program, a three-month clinical and academic immersion that enhances emergency medicine skills for family physicians in Ontario’s rural and smaller communities. It is focused on practical, hands-on learning, builds confidence in managing acute resuscitations, high-risk procedures, and complex cases.

As Supplemental Emergency Medicine Experience (SEME) Program Assistant, you will act as the first point of contact for physician students, faculty, and support the day-to day administration of the program. You will coordinate a range of activities, including coordinating the distribution of program and course materials, generating reports, taking meeting minutes, and determining logistics for events. Your exceptional organizational and communications skills will contribute to the ongoing success of this program.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Coordinating the preparation and distribution of program and course materials, including circulating course evaluations and preparing/disseminating exam timetables
• Maintaining course information on student information systems and generating reports
• Keeping well-informed on changes to program requirements, policies and procedures
• Writing routine documents and correspondence and coordinating meeting schedules, agendas, taking minutes, materials, action and follow-up items
• Handling sensitive and/or confidential information
• Determining logistical details and activities for events and/or programming

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two (2) years of related administrative support to academic/educational programs in a healthcare or post-secondary environment.
• Demonstrated experience coordinating logistics for events, workshops and/or seminars
• Experience providing committee support (including scheduling meetings, minute taking, coordinating agendas, materials and follow up items)
• Demonstratedability to develop and maintain web-based information and applications
• Demonstrated ability coordinating and organizing schedules
• Demonstrated experience in managing multiple priorities with conflicting deadlines while maintaining a high degree of accuracy
• Demonstrated experience independently writing routine documents and correspondence such as newsletters, brochures, handbooks
• Advanced proficiency in MS Office, with particular proficiency in database and spreadsheet applications, web conferencing platforms (Teams, Zoom), internet and email applications
• Excellent interpersonal, communication (verbal and written), judgement, organizational and analytical skills
• Superior organizational and time management skills
• Ability to exercise initiative, tact, discretion, problem solving skills and to work under pressure to meet deadlines
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Ability to work professionally with confidential information; work professionally with confidential information

Assets (Nonessential):

• Experience supporting medical education programs

To be successful in this role you will be:

• Communicator
• Efficient
• Meticulous
• Multi-tasker
• Organized
• Team player

This is a term position until March 2026, with the possibility of extension.

Closing Date: 07/07/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule:
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.