Program Assistant {NU MA-26-054}

North Bay Regional Health Centre; North Bay; On-site; CAD 48,000 - 62,000; Full time

Job summary

North Bay Regional Health Centre is seeking a Program Assistant in Medical Affairs to support physician recruitment and retention activities. You will coordinate interviews, travel arrangements, site visits, and recruitment events, while maintaining recruitment databases and the annual HR plan.

Reporting to the Manager of Medical Affairs, you will provide administrative support across committees, assist with onboarding of new professional staff, and help implement new departmental initiatives in

Qualifications

• Successful completion of a College Diploma in office/medical administration, business administration, human resources or a related field
• Minimum two (2) to three (3) years recent office administration or human resources experienced, preferably in a medical/hospital setting required
• Experience working with physicians preferred
• High level of computer proficiency (Microsoft Word, Power Point, Excel)
• Computer literacy
• Valid G driver's license

Responsibilities

• Preparing and maintaining professional staff job postings
• Maintaining the updating Hospital’s physician recruitment website
• Coordinating interviews, site visits, meetings, and recruitment events
• Coordinating travel arrangements and itineraries for physician candidates
• Maintaining accurate physician recruitment databases, spreadsheets, and electronic files
• Assisting with the preparation of the annual Professional Staff Human Resources Plan
• Processing physician payments in accordance with established processes and procedures
• Scheduling meetings and maintaining calendars
• Assisting Medical Affairs with onboarding of new professional staff, including orientation activities
• Providing administrative support to hospital committees as assigned
• Collaborating with the Medical Affairs team to support ongoing initiatives and the implementation of new departmental initiatives
• Performing general clerical and administrative duties and other related tasks as assigned

Skills

Office administration

HR coordination

Interpersonal communication

Bilingual English/French

Education

College Diploma in office administration

Tools

Microsoft Word

Excel

PowerPoint

Job description

Department: Medical Affairs

Initial competition is now closed. We are continuing to accept applications until a candidate is selected.

Reporting to the Manager of Medical Affairs, the Program Assistant will join the Medical Affairs team and provide a wide range of administrative and coordination services, with a particular focus on supporting the Hospital’s physician recruitment & retention activities. Key responsibilities include, but are not limited to:

• Preparing and maintaining professional staff job postings
• Maintaining the updating Hospital’s physician recruitment website
• Coordinating interviews, site visits, meetings, and recruitment events.
• Coordinating travel arrangements and itineraries for physician candidates.
• Maintaining accurate physician recruitment databases, spreadsheets, and electronic files.
• Supporting the preparation of the annual Professional Staff Human Resources Plan
• Processing physician payments in accordance with established processes and procedures
• Scheduling meetings and maintaining calendars
• Assisting Medical Affairs team with the onboarding of new professional staff, including orientation activities
• Providing administrative support to hospital committees as assigned
• Collaborating with the Medical Affairs team to support ongoing initiatives and the implementation of new departmental initiatives
• Performing general clerical and administrative duties and other related tasks as assigned

QUALIFICATIONS

Certification/Experience/Knowledge

• Successful completion of a College Diploma in office/medical administration, business administration, human resources or a related field
• Minimum two (2) to three (3) years recent office administration or human resources experienced, preferably in a medical/hospital setting required
• Experience working with physicians preferred
• High level of computer proficiency (Microsoft Word, Power Point, Excel)
• Computer literacy
• Valid G driver's license

Skills/Abilities

• Highly organized, reliable, and collegial, with the ability to work independently and with minimal supervision
• Demonstrated initiative, sound organizational skills, and the ability to effectively manage projects and workload
• Strong verbal, written, and interpersonal communication skills, with the ability to handle confidential and sensitive information in a professional and discreet manner
• Excellent time management skills, with the ability to be flexible, responsive, and adaptable in a fast-paced environment
• Ability to manage multiple tasks, meet tight deadlines, and effectively prioritize competing demands
• Demonstrated good attendance and work record
• Commitment to supporting and contributing to a culture of safety and the prevention of adverse health events within the organization
• Bilingualism (Advanced level English/French) is an asset

North Bay Regional Health Centre is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation for disability during any stage of the recruitment process, please indicate this in your application.

All new hires are required to complete a Criminal Record Check (CRC) or a Vulnerable Sector Check (VSC), as applicable to the position. A satisfactory result, in accordance with organizational requirements, is a condition of employment.

NORTH BAY REGIONAL HEALTH CENTRE IS AN EQUAL OPPORTUNITY EMPLOYER