Program Assistant, Creating, Knowing and Sharing

canadacouncil.ca; Ottawa; On-site; CAD 45,000 - 55,000; Full time

Job summary

A national arts organization located in Ottawa is seeking a Program Assistant to provide administrative support for grant processes. Ideal candidates will possess strong organizational skills, be proficient in both official languages, and have at least two years of experience in administrative roles. This role promotes diversity and inclusion in the workforce, particularly for candidates from Indigenous communities.

Benefits

Inclusive and accessible workplace

Support for language training

Qualifications

• 2 years of experience in administrative or secretarial roles.
• Bilingual in English and French, with intermediate reading and oral skills.

Responsibilities

• Perform administrative support functions for grant processes.
• Assist with organizing and documenting assessment processes.
• Coordinate logistics for webinars and meetings.

Skills

Proficiency with modern office technology

Ability to work under multiple strict deadlines

Strong initiative and organizational skills

Attention to detail

Excellent time management

Education

Secondary school diploma

Job description

Program Assistant, Creating, Knowing and Sharing

Join us to apply for the Program Assistant, Creating, Knowing and Sharing role at the Canada Council for the Arts | Conseil des arts du Canada.

This competition is intended for candidates who belong to First Nations, Inuit, or Métis communities in the lands now known as Canada. Candidates from these groups who wish to be considered must self-identify. This initiative supports the Council’s goals of reconciliation, employment equity, and diversity.

About The Role

Under the supervision of the program manager, the program assistant:

• Performs administrative support functions, including document, report, and financial data preparation to support grant processes.
• Assists with organizing, executing, and documenting assessment processes according to policies.
• Coordinates logistics for webinars, committees, and meetings.
• Responds to inquiries or redirects as appropriate.
• Performs other related duties as assigned.

Education

Secondary school diploma and/or specialized training related to the position's responsibilities.

Experience

Two (2) years of experience in administrative or secretarial roles.

Skills & Competencies

• Proficiency with modern office technology, equipment, and software.
• Ability to work under multiple strict deadlines.
• Strong initiative, judgment, prioritization, and organizational skills.
• Attention to detail and high accuracy.
• Excellent time management and administrative skills.

Bilingual Requirements

This position requires proficiency in both official languages. The requirements are:

• Intermediate reading comprehension (B)
• Basic writing skills (A)
• Intermediate oral skills (B)

The Council may consider Indigenous applicants who do not meet the second language requirements if they commit to language training to reach proficiency levels. Proficiency in an Indigenous language may be an asset.

Please submit your resume and cover letter demonstrating how you meet the qualifications. Selection is based solely on this information.

We are committed to an inclusive and accessible workplace. Please contact us for accommodations during the recruitment process.

The Canada Council for the Arts is dedicated to building a diverse workforce reflecting the communities we serve, including Indigenous peoples, Black people, racialized individuals, Deaf and disabled persons, women, and 2SLGBTQI+ and gender-diverse communities. We encourage you to include how you identify in the voluntary self-identification section of your application.

For support during the application process, contact the Council.

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