Program Assistant - Casual

Rutgers University; New Brunswick; Hybrid; CAD 30,000 - 60,000; Part time

Job summary

Rutgers University is seeking a Program Assistant for its Professional Science Master’s Program in Canada. This casual position involves providing administrative support, data management, and creating materials for events. Ideal candidates will have relevant administrative experience, a bachelor’s degree, and familiarity with various software tools.

Benefits

Medical coverage

Paid vacation

Paid holidays

Employee educational benefits

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Minimum 2 years of administrative experience.
• Good communication and interpersonal skills.

Responsibilities

• Provides administrative support to faculty and staff.
• Collects data and updates using Excel and Google Drive.
• Creates promotional materials for events.

Skills

Communication

Organizational skills

Detail-oriented

Computer literacy

Education

Bachelor’s degree in a related field

Tools

Microsoft Office

Canva

Qualtrics

Google Suite

Job description

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Assistant – Casual for the Professional Science Master’s Program.

Among the key duties of the position are the following:

• Provides administrative and confidential support to the Master of Business Science’s program faculty and staff.
• Collects data and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
• Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development workshops, networking events, alumni events, etc.
• Designs surveys using Qualtrics, analyzing the results and presenting in various formats.
• Revises/designs presentation materials using MS PPT , and videos using Zoom or PowToon.
• Co-facilitates/co-manages alumni relations.
• Co-manages Graduway Platform in support of the PSM team.
• Co-strategizes the Alumni marketing.
• Performs other duties as assigned.

FLSA

FLSA Nonexempt

Salary Details

Salary Details $17.00 - $25.00/hourly

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Payroll Designation

Payroll Designation PeopleSoft

Terms of Appointment

Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

•Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
•Two (2) years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Comfortability with working with and learning new technology (Graduway, Salesforce, Navigate, Qooper, etc.).
• Ability to work independently and as a team player.
• Organizational skills, professionalism, and detail-oriented.
• Strong communication skills both verbally and written.

Preferred Qualifications

• Familiarity with Zoom, Qualtrics, Google Suite, Microsoft Suite.

Physical Demands and Work Environment

• Expected to report to campus for meetings and special events, but there is also flexibility for remote work.

Special Conditions

• Comfortability with working remotely with occasional campus visits for meetings and events.
• Candidate must sign a Statement of Confidentiality.

Posting Open Date

Posting Open Date 06/12/2025

Posting Close Date

Posting Close Date 07/12/2025

Open Until Filled No

Special Instructions to Applicants

Regional Campus

Home Location Campus

City

City Piscataway

State

State NJ

Position Information Recruitment/Posting Title Program Assistant - Casual Posting Number 25TM0241 Department Prof Sci Masters Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey is seeking a Program Assistant – Casual for the Professional Science Master’s Program.

Among the key duties of the position are the following:

• Provides administrative and confidential support to the Master of Business Science’s program faculty and staff.
• Collects data and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
• Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development workshops, networking events, alumni events, etc.
• Designs surveys using Qualtrics, analyzing the results and presenting in various formats.
• Revises/designs presentation materials using MS PPT , and videos using Zoom or PowToon.
• Co-facilitates/co-manages alumni relations.
• Co-manages Graduway Platform in support of the PSM team.
• Co-strategizes the Alumni marketing.
• Handles confidential documents.
• Performs other duties as assigned.

FLSA Nonexempt Salary Details $17.00 - $25.00/hourly Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview . Position Status Part Time Working Hours (per week) up to 19.5 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly Qualifications Minimum Education and Experience •Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
•Two (2) years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy. Certifications/Licenses Required Knowledge, Skills, and Abilities

• Knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
• Comfortability with working with and learning new technology (Graduway, Salesforce, Navigate, Qooper, etc.).
• Ability to work independently and as a team player.
• Organizational skills, professionalism, and detail-oriented.
• Strong communication skills both verbally and written.

Preferred Qualifications

• Familiarity with Zoom, Qualtrics, Google Suite, Microsoft Suite.

Equipment Utilized Physical Demands and Work Environment

• Expected to report to campus for meetings and special events, but there is also flexibility for remote work.

Special Conditions

• Comfortability with working remotely with occasional campus visits for meetings and events.
• Candidate must sign a Statement of Confidentiality.

Posting Details Posting Open Date 06/12/2025 Posting Close Date 07/12/2025 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a minimum of a bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
  • Yes
  • No
• * Do you have a minimum of two (2) years relevant experience in an administrative function?
  • Yes
  • No

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application

List of Professional References (contact Info)

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .

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