Program Administrator, Strategic Initiatives (TERM)

University of Toronto; Toronto; On-site; CAD 90,000 - 115,000; Full time

Job summary

University of Toronto invites applications for the role of Program Administrator, Strategic Initiatives (Term) in the Henry N.R. Jackman Faculty of Law.

The successful candidate will oversee project delivery across multiple strategic priorities, coordinate planning through implementation, and build strong internal and external partnerships to ensure on-schedule execution. Reporting to the Head of Strategy and Transformation & Senior Advisor to the Dean, you will craft communications, support

Qualifications

• Bachelor's degree or acceptable combination of equivalent experience.
• Minimum five years of relevant experience in program administration, project coordination, or strategic initiatives, preferably within a higher education or similarly complex organization.
• Demonstrated experience coordinating multiple projects or initiatives, including establishing work plans, managing timelines and deliverables, coordinating stakeholders, and identifying and resolving issues.
• Experience supporting the development, implementation and administration of programs, services or strategic initiatives.
• Demonstrated experience interpreting and applying policies, procedures and guidelines and exercise sound judgment in determining appropriate courses of action.
• Experience researching and analyzing information, processes or programs and developing recommendations for improvement.
• Experience providing executive support to a senior leader, including managing meeting schedules, agendas, materials, deadlines, action and follow-up items, and arranging travel.
• Experience developing effective working relationships with a wide range of internal and external stakeholders.
• Experience planning and coordinating events involving multiple stakeholders.
• Demonstrated experience drafting, editing and proofreading high-quality communications, reports, correspondence and other materials for internal and external audiences.
• Experience coordinating promotional, outreach or communications activities across print and/or digital channels.
• Experience gathering and analyzing data and preparing reports and other information to support planning and decision-making.
• Experience supporting funding applications, including researching opportunities, gathering information, preparing application materials and monitoring deadlines.
• Experience with project or program financial administration, including monitoring budgets/accounts, processing expenses and ensuring appropriate approvals.
• Demonstrated ability to manage competing priorities and deadlines while maintaining a high degree of accuracy and attention to detail.
• Excellent organizational, project management and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and demonstrated ability to work collaboratively and effectively with colleagues and stakeholders at different levels of an organization.
• Demonstrated discretion and judgment in handling confidential, complex and sensitive information.
• Strong computer skills and demonstrated ability to learn and use relevant administrative, communications and data-management systems.

Responsibilities

• Planning and implementing project phases for programs and strategic initiatives.
• Coordinating meeting schedules, agendas, materials, deadlines, action and follow-up items for the Head of Strategy and Transformation & Senior Advisor to the Dean.
• Implementing plans and process improvements for Faculty program activities and initiatives.
• Fostering cooperative working relationships with a wide variety of internal and external contacts, such as faculty, staff, students, and partners.
• Drafting internal and external communications in support of strategic priorities and initiatives.
• Conceptualizing, organizing and executing event and programming activities.
• Supporting funding opportunities by drafting funding applications.
• Monitoring accounts for a project and/or program.

Skills

Bachelor's degree

Five years experience

Project coordination

Program administration

Stakeholder management

Executive support

Communication skills

Event planning

Budgeting

Data analysis

Policy interpretation

Education

Bachelor's degree

Equivalent experience

Job description

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Program Administrator, Strategic Initiatives (TERM)

Date Posted: 10/16/2026
Req ID: 50597
Faculty/Division: Henry N.R. Jackman Faculty of Law
Department: Henry N.R. Jackman Faculty of Law
Campus:St. George (Downtown Toronto)
Position Number: 00059634
Existing Vacancy: Yes

Description:

About us

The Henry N.R. Jackman Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its many legal clinics and public interest programs. Jackman Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity

Jackman Law is undertaking a range of strategic initiatives designed to advance the Faculty's priorities and strengthen its academic programs, student experience and broader engagement. This is an exciting opportunity to join a collaborative team and contribute to the development and implementation of high-impact initiatives across the Faculty.

Under the general direction of the Head of Strategy and Transformation & Senior Advisor to the Dean, the Program Administrator, Strategic Initiatives will provide project, program and administrative leadership for a diverse portfolio of strategic priorities. The incumbent will coordinate projects from planning through implementation, support the development and delivery of new and evolving programs, build strong relationships with internal and external partners, and help ensure initiatives are delivered effectively, thoughtfully and on schedule.

Your responsibilities will include

• Planning and implementing project phases for programs and strategic initiatives.
• Coordinating meeting schedules, agendas, materials, deadlines, action and follow-up items for the Head of Strategy and Transformation & Senior Advisor to the Dean.
• Implementing plans and process improvements for Faculty program activities and initiatives.
• Fostering cooperative working relationships with a wide variety of internal and external contacts, such as faculty, staff, students, and partners.
• Drafting internal and external communications in support of strategic priorities and initiatives.
• Conceptualizing, organizing and executing event and programming activities.
• Supporting funding opportunities by drafting funding applications.
• Monitoring accounts for a project and/or program.

Essential Qualifications

• Bachelor's degree or acceptable combination of equivalent experience.
• Minimum five years of relevant experience in program administration, project coordination, or strategic initiatives, preferably within a higher education or similarly complex organization
• Demonstrated experience coordinating multiple projects or initiatives, including establishing work plans, managing timelines and deliverables, coordinating stakeholders, and identifying and resolving issues.
• Experience supporting the development, implementation and administration of programs, services or strategic initiatives.
• Demonstrated experience interpreting and applying policies, procedures and guidelines and exercise sound judgment in determining appropriate courses of action.
• Experience researching and analyzing information, processes or programs and developing recommendations for improvement.
• Experience providing executive support to a senior leader, including managing meeting schedules, agendas, materials, deadlines, action and follow-up items, and arranging travel.
• Experience developing effective working relationships with a wide range of internal and external stakeholders.
• Experience planning and coordinating events involving multiple stakeholders.
• Demonstrated experience drafting, editing and proofreading high-quality communications, reports, correspondence and other materials for internal and external audiences.
• Experience coordinating promotional, outreach or communications activities across print and/or digital channels.
• Experience gathering and analyzing data and preparing reports and other information to support planning and decision-making.
• Experience supporting funding applications, including researching opportunities, gathering information, preparing application materials and monitoring deadlines.
• Experience with project or program financial administration, including monitoring budgets/accounts, processing expenses and ensuring appropriate approvals.
• Demonstrated ability to manage competing priorities and deadlines while maintaining a high degree of accuracy and attention to detail.
• Excellent organizational, project management and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and demonstrated ability to work collaboratively and effectively with colleagues and stakeholders at different levels of an organization.
• Demonstrated discretion and judgment in handling confidential, complex and sensitive information.
• Strong computer skills and demonstrated ability to learn and use relevant administrative, communications and data-management systems.

Assets (Nonessential)

• Experience working in a university, professional school or other complex academic environment.
• Knowledge and understanding of the legal community and profession.

To be successful in this role you will be

• Achievement oriented
• Adaptable
• Diplomatic
• Discerning
• Organized
• Proactive
• Resourceful

Closing Date: 10/27/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $89,794 with an annual step progression to a maximum of $114,832. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Divisional HR Office Email: [e-mail]

NOTE: This posting is for a one year term opportunity with the possibility of an extension

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .