Program Administrative Assistant

DIVERSEcity Community Resources Society; Surrey; On-site; CAD 30,000 - 60,000; Full time

Job summary

DIVERSEcity Community Resources Society is seeking a full-time Program Administrative Assistant for their LINC team in Surrey, BC. This temporary position involves handling a variety of administrative tasks aimed at supporting approximately 250 students. Ideal candidates will have post-secondary training in Office Administration, excellent communication skills, and the ability to collaborate in a dynamic environment. Candidates must be legally entitled to work in Canada.

Qualifications

• Minimum 2-years experience in an office environment.
• Experience working in funded programs and non-profit preferred.
• Second language an asset.

Responsibilities

• Answering clients enquiries in person, by phone and via email.
• Updating and maintaining client wait lists.
• Administrative tasks including preparation of student letters and attendance sheets.

Skills

Exceptional written and oral English language communication skills

Computer and internet skills

Ability to work independently and collaboratively

Education

Post-secondary training in Office Administration

Tools

Microsoft Office Suite

iCare

Job description

Job Title: Program Administrative Assistant

Status:Temporary, Full-Time (Union position)

Vacancies:3positions

Wage:$25.95/hr - $29.76/hr (starting $25.95/hr)

Grid:10

Hours: 35

Schedule: PAA 1:Monday to Friday, 8:30 AM – 4:00 PM

PAA 2 & PAA 3:Monday to Thursday: 1:30 PM – 9:00 PM and Friday: 8:30 AM – 4:00 PM

Start Date:April 1, 2025

End Date: March 31, 2026

Date Posted:March 13, 2025

Closing Date:Open Until Filled

Please note that internal applicants must apply byMarch 21, 2025. Internal applications received after this date will not be considered as internal and seniority will not apply. Position will remain open until filled.

The Opportunity:

We are currently recruiting for the role of Program Administrative Assistant to join our LINC team in Surrey, BC. This is a Casual - On Call duty. The Administrative Assistant is responsible for the LINC program which has a student body of approximately 250 students.

The key areas of responsibility are:

• Answering clients enquiries in person, by phone and via email;
• Updating and maintaining client wait lists;
• Ensuring all documentation is processed for student registration, following up where needed;
• Ensuring files are up to date including record keeping in iCare;
• Liaising with LINC instructors and daycare staff;
• Administrative tasks including the preparation of student letters, class lists and attendance sheets;
• Processing client referrals;
• Opening and closing procedures;
• Program supplies inventories and performing all administrative duties.

Qualified candidates will possess:

• Post-secondary training in Office Administration;
• Minimum 2-years experience in an office environment;
• Exceptional written and oral English language communication skills;
• Computer and internet skills, including entire Microsoft Office Suite (Word, Excel, MS Teams), iCare and other databases;
• Minimum 50 WPM, typing speed;
• Experience working in funded programs and non-profit, preferred;
• Second language an asset;
• Ability to work independently and collaboratively in a dynamic group environment.

A Criminal Record Check is a requirement of employment.

APPLICATION REQUIREMENTS:

To apply, please upload your resume and cover letter as separate attachments. As part of the application process, you will be prompted to complete a short questionnaire. Please ensure all questions are answered.

This position is not available for sponsorship, only candidates legally entitled to work in Canada can be considered.

To view all opportunities at DIVERSEcity visitwww.dcrs.ca/work-with-us/.

ADDITIONAL INFORMATION:

This position is based in our Surrey office and is "in-person" services. DIVERSEcity has implemented new safety procedures for in-office and in-person work, to view our safety plan, please visithttps://www.dcrs.ca/news/diversecity-re-opening-plan/.Successful candidates will be provided with the training and equipment to safely carry out their duties, ensuring the best protection for our staff and clients.

A comprehensive job description will be provided to all candidates shortlisted for interviews.

DIVERSEcity is committed to employment equity and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples and visible minorities. Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact our HR department at ([e-mail]). Any personal information provided will be maintained in confidence.

About DIVERSEcity

DIVERSEcity Community Resources Society is a registered charity devoted to helping newcomers. For 40 years we have focused on providing specialized services newcomers to find employment, learn English, find housing, deal with family challenges, work through mental health issues and access medical care. DIVERSEcity is a client-centred organization committed to quality and accountability. We value growth, respect, integrity and compassion. To learn more about DIVERSEcity visit us at https://www.dcrs.ca/.

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.