Production Planning Coordinator

Ontario Northland; North Bay; On-site; CAD 84,000 - 98,000; Full time

Benefits offered by this job

Defined benefit pension

Paid vacation

Personal leave days

Discounted transportation

Job summary

Ontario Northland is seeking a Production Planning Coordinator in North Bay to support the Master Production Schedule across Remanufacturing and Repair Centre. You will coordinate restoration, parts movement, and inspections, ensuring on-time delivery and ISO 9001 compliance.

Ideal candidates have a college diploma in a related field, 1–2 years planning experience, and proficiency with ERP/AS400 systems. Rail knowledge is a plus; a valid G license is an asset.

Qualifications

• College Diploma in a related field.
• Lean Six Sigma Green Belt/Black Belt and/or CSCP/CPIM certifications are assets.
• 1 year of experience in production, manufacturing, supply chain, or logistics.
• 1–2 years planning or scheduling experience in manufacturing preferred.
• Rail industry knowledge is an asset.
• ISO 9001 knowledge preferred.
• Proficiency with MS Office, Excel focus.
• Experience with databases and business systems (AS400, ERP, EAM, Oracle, SAP).
• SharePoint/Intelex experience is an asset.
• Strong organizational, planning, time-management, and stakeholder skills.
• Ability to adapt to changing priorities and work under pressure.

Responsibilities

• Coordinate restoration, refurbishment, and parts movement across Remanufacturing/Repair Centre to support MPS.
• Monitor availability of reconditioned parts and coordinate repair/refurbishment work.
• Liaise with Production, Procurement, Stores, Fabrication, Paint, and Material Handling to ensure timely part delivery.
• Track parts status, follow deliveries, address shortages and production risks.
• Coordinate sub-assemblies and ensure parts availability per production requirements.
• Collaborate with stakeholders to ensure parts meet specs and delivery timelines.
• Provide admin support for rework tracking in ONRL MEF and related reports.
• Audit data in RRP including production, labour, quality, and inventory transactions.
• Support ISO 9001 compliance, stock return governance, and production reporting.

Skills

Organizational skills

Planning

Time management

Communication

Stakeholder management

Problem solving

Continuous improvement

Adaptability

Rail industry knowledge

ISO 9001 knowledge

Lean Six Sigma (asset)

Education

College Diploma in Business Administration, Project Management, Supply Chain, Operations Management, or related field

Tools

AS400

ERP

EAM

Oracle

SAP

SharePoint

Intelex

Job description

POSITION:

Production Planning Coordinator

REPORTS TO:

Manager, Production Planning

DEPARTMENT:

Business Process

LOCATION:

North Bay

REFERENCE:

390-128-27

SALARY:

$83,538 - $98,280

WHO WE ARE:

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1200 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT:

The Production Planning Coordinator supports the Master Production Schedule (MPS) by coordinating restoration activities, parts movement, quality inspections, and production priorities across multiple shop areas. Working closely with Production, Procurement, Stores, Quality Assurance, Material Handling teams, and the Client, this role helps ensure materials and work progress efficiently to meet production deadlines. The position also provides administrative support for internal rework tracking through the Ontario Northland Liability Material Exception Form (ONRL MEF) process and assists the Production Planning Manager with planning and reporting activities.

MAJOR DUTIES/ RESPONSIBILITIES:

• Coordinate restoration, refurbishment, and parts movement activities across the Remanufacturing and Repair Centre to support the Master Production Schedule (MPS).
• Monitor availability of reconditioned and replacement parts and coordinate required repair, paint, or refurbishment work.
• Liaise with Production, Procurement, Stores, Fabrication, Paint, and Material Handling teams to ensure timely part delivery.
• Track parts status, follow up on deliveries, expedite shortages, and elevate production risks or delays.
• Coordinate sub-assemblies and ensure parts are available according to production requirements.
• Collaborate with internal stakeholders to ensure parts are completed to specifications and delivered on schedule.
• Provide administrative and system support to Production Supervisors, including parts ordering, returns processing, and task management in the RRP system.
• Audit and maintain data integrity within RRP, including production, labour, quality, and inventory transactions.
• Support Inspection Test Plan (ITP) compliance, stock return governance, and production reporting activities.
• Assist with internal rework tracking through the Ontario Northland Liability Material Exception Form (ONRL MEF) process.
• Support continuous improvement, ERP/EAM initiatives, and process enhancement projects across the Remanufacturing and Repair Centre.
• Ensure planning activities, documentation, and reporting comply with ISO 9001 requirements.

REQUIREMENTS:

• College Diploma in Business Administration, Project Management, Supply Chain, Operations Management, or a related field
• Lean Six Sigma Green Belt/Black Belt, Certified Supply Chain Professional (CSCP), and/or Certified in Production and Inventory Management (CPIM) certifications are considered assets
• Minimum 1 year of related experience in a production, manufacturing, supply chain, or logistics environment, including data entry, data management, and report generation
• 1-2 years of planning or production scheduling experience in a manufacturing environment is preferred
• Rail industry knowledge is considered an asset
• Knowledge of ISO 9001 standards and quality management systems is preferred
• Proficiency with Microsoft Office applications, particularly Excel
• Solid understanding of databases and business systems such as AS400, ERP, EAM, Oracle, and SAP
• Experience using SharePoint, Intelex, or similar information management systems is an asset
• Strong organizational, planning, and time management skills with the ability to manage multiple priorities in a fast‑paced environment
• Excellent communication, collaboration, and stakeholder management skills with the ability to build effective working relationships
• Demonstrated problem-solving, continuous improvement, and process optimization abilities
• Ability to adapt to changing priorities, work effectively under pressure, and contribute positively within a team
• Valid Class G driver's license is considered an asset

CLOSING DATE:

September 13, 2026, no later than 11:59 p.m.

At Ontario Northland, we are committed to employment equity. We value the unique skills and experience each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier‑free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require accommodation, please contact Human Resources.

ONTC does not use artificial intelligence (AI) to make or inform hiring decisions. We do use an external applicant tracking system (ATS) to help manage applications efficiently. While the ATS may apply basic automated filters or sorting functions, all applications are reviewed and evaluated by human recruiters.

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