Production Coordinator, Performing Arts

Kinsley Power Systems; Banff; On-site; CAD 50,000 - 60,000; Full time

Job summary

An established industry player in the arts sector is seeking a Production Coordinator to provide essential support for various performing arts programs. This role involves organizing and coordinating production elements for events, ensuring logistical requirements are met, and facilitating communication among all stakeholders. The ideal candidate will have extensive experience in production coordination, strong organizational skills, and the ability to manage multiple tasks effectively. Join a dynamic team dedicated to inspiring creativity and delivering exceptional arts experiences in a collaborative environment. This is a unique opportunity to contribute to a vibrant community while advancing your career in the performing arts.

Benefits

Transitional staff housing options

Professional development

Employee Assistance Program

Health care spending account

Staff cafeteria and restaurant discounts

Onsite fitness facility at a discounted rate

Qualifications

• 5+ years of production knowledge in music and theatre events.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience in scheduling technical/production projects.

Responsibilities

• Coordinate production elements for various events and programs.
• Manage logistical requirements and resource requests for productions.
• Facilitate communication between participants and production teams.

Skills

Production Coordination

Event Management

Communication Skills

Organizational Skills

Customer Service

Technical Assessment

Education

Diploma/Degree in Performing Arts/Arts Production

Equivalent Professional Experience

Tools

Microsoft Office Suite

Farmerswife

Job description

Production Coordinator, Performing Arts

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity

The Production Coordinator, Performing Arts at Banff Centre provides essential production support for various programs, projects, and events. This role involves organizing and coordinating production elements for multiple productions on an annual and customized basis. Responsibilities include ensuring timely organization of production requirements and meeting operational and logistical expectations of faculty, participants, and production leads. The Production Coordinator supports performing arts events, concerts, theatre presentations, conferences, festivals, and more across Banff Centre and external clients. Reporting to the Production Manager, they are responsible for executing assigned projects and initiatives, contributing to Banff Centre's overall vision and success while upholding its values and strategies.

Roles and Responsibilities

• With direction from the Production Manager, builds projects in Farmerswife to assist with booking equipment, spaces, and producing reports.
• Identify, organize and implement logistical requirements related to production needs, including resource requests, technical assessments, studio assignments, and production spaces.
• Assist in creating, updating and distributing crew and rehearsal schedules, post-mortems, mainstage activities, production rentals, and other events.
• Schedule and coordinate planning meetings for Production teams with internal departments and external partners, arranging and distributing documents in advance of meetings and programs, take and distribute meeting minutes.
• Negotiate and schedule resource support (equipment, facilities, personnel) for all projects with participants and with other Banff Centre departments.
• Reviews resource requests, organises technical assessments for all programs and events.
• Identifies production needs, studio assignments, ordering scripts, scores and general supplies required for productions and production spaces.
• Liaise with clients, participants and production/technical crew during programs as well as during load ins, tech rehearsals, performances and load outs.
• Assist in preparing production contracts and agreements.
• Assist in all areas of Banff Centre Performing Arts administration and coordination which includes maintenance of accurate filing, records management systems, post evaluation processes, tracking expenditures and other various office administration.
• Researches and develops information for production budgets, tracks expenditures, and ensures timely payments of invoices.
• Act as liaison with all participants and faculty.
• Facilitate communication with all Banff Centre departments to ensure smooth delivery of programs and performances.

Qualification and Educational Requirements

• Diploma/Degree in Performing Arts/Arts Production or a related field, or equivalent professional experience.
• 5+ years' experience of production knowledge of music and theatre event activities.
• 5+ years' experience working in a performing arts venue.
• Proficient with Microsoft Office suite of products with advanced Excel and Outlook skills.
• Experience in scheduling arts technical/production-based or similar projects.
• Production coordination, arts administration or stage management experience within a professional performing arts or entertainment venue.
• Reliable and self-motivated with the ability to work under broad direction without close supervision.
• Strong attention to detail with strong administrative and effective communication skills.
• Proven organizational expertise and ability to successfully manage multiple tasks and projects simultaneously.
• Customer-centric approach, which results in exceptional customer service delivery.
• Adept at new technologies, and familiar with scheduling software programs. Farmerswife experience is an asset.

Special Requirements

• Due to the nature of the work, the Production Coordinator will be expected to be available to work occasional evenings and weekends.

Employment Terms & Benefits

• In accordance with CUPE 4318, this is a unionized, salaried support staff position, subject to a 6 month probation period.
• The annual salary for this position is between $50,856 - $59,675, depending on experience, based on working 40 hours per week.
• The successful candidate will have access to a range of benefits through Alberta Blue Cross and will be eligible to participate in our defined benefit pension plan.
• Benefits of working at Banff Centre are:
• Transitional staff housing options (based on availability)
• Professional development
• Employee Assistance Program
• Health care spending account
• Staff cafeteria and restaurant discounts
• Onsite fitness facility at a discounted rate – first month free for new staff!

Application Process

• We are accepting applications for the Production Coordinator, Performing Arts position until a suitable candidate is found.
• Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
• Visa Requirements: Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Candidates must be legally eligible to work in Canada.