Production Administrator

Startec Compression & Process and Startec Service; Calgary; On-site; CAD 42,000 - 55,000; Full time

Benefits offered by this job

Competitive wages

Training

Dynamic work environment

On-site role at Shepard Shop Office

Job summary

Startec Compression & Process is seeking a Production Administrator to bridge shop floor operations with corporate support at our Shepard Shop Office in Calgary. You will help with scheduling, estimating, onboarding, payroll support, and overall administrative duties to keep daily operations on track.

The role involves coordination with Production, Operations, HR, Payroll, and Supply Chain in a fast-paced industrial setting. Strong organizing skills and attention to detail are essential.

Qualifications

• Post-secondary education in Business Administration or Office Administration preferred.
• 2–5 years of administrative experience in manufacturing or industrial settings.
• Strong organizational and multitasking abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Visio).
• Experience with an ERP system (Navision or Microsoft Dynamics) is a plus.
• Background in production scheduling and estimating is an asset.

Responsibilities

• Act as main contact between shop floor and corporate support teams.
• Produce and distribute daily/weekly production reports.
• Coordinate meeting requests and manage shop vacation calendars.
• Organize catering and logistics for team meetings or events.
• Provide general administrative support to Operations and Production teams.
• Manage and maintain office supply inventory.
• Maintain office equipment and related supplies.
• Process employee expense reports in a timely and accurate manner.
• Support scheduling, estimating, and onboarding across departments.
• Assist with production planning and coordination with procurement.

Skills

Strong organizational skills

Multitasking

Communication

Attention to detail

Education

Post-secondary education in Business Administration

Tools

Microsoft Office Suite

ERP/Navision or Microsoft Dynamics

Job description

About Us

Startec Compression & Process provides innovative solutions to meet our client’s unique challenges and opportunities. We are an integrated project and engineering equipment fabricator specializing in the modularized design and packaging of process, refrigeration, and rotating equipment solutions. Most of our solutions are related to Energy Transition and carbon reduction industries.

Position Overview

Startec Compression and Process is currently recruiting a Production Administrator to work at our Shepard Shop Office location (9423 Shepard Road SE, Calgary, AB). The Production Administrator serves as the primary contact between our shop floor and corporate support teams, ensuring effective communication, coordination, and administrative support across operations.

As the Production Administrator, you will work with Production, Operations, HR, Payroll, and Supply Chain to support scheduling, estimating, and onboarding, helping keep daily operations on track. If you thrive in a fast‑paced environment and have strong organizational skills, we would love to hear from you.

Key Performance Indicators

PRODUCTION ADMINISTRATION (Weighting 40%)

• Act as the main point of contact between shop floor personnel and corporate support team
• Produce and distribute daily/weekly production reports
• Coordinate meeting requests and maintain shop vacation calendars
• Organize catering and logistics for team meetings or events
• Provide general administrative support to Operations and Production teams
• Manage and maintain office supply inventory
• Maintain office equipment including printers, copiers, and related supplies
• Process employee expense reports in a timely and accurate manner
• Maintain accurate and organized records in accordance with company requirements

PAYROLL & HR SUPPORT (Weighting 30%)

• Provide backup support for timesheet data entry, payroll reporting, and tracking employee hours
• Support employees with payroll inquiries when needed

• HR Onboarding Support
• Assist with onboarding activities including:
  • Processing new hire documentation and sending to HR/Payroll team
  • Entering employees into the TotalPass600 system
  • Assigning employee timecards
• Support HR administration with employee record maintenance
• Assist with maintaining confidential personnel and payroll documentation

PRODUCTION PLANNING & ESTIMATING SUPPORT (Weighting 30%)

• Estimating Support
  • Assist with preparing simple labor and material cost estimates
  • Maintain material pricing and estimating spreadsheets
  • Gather production data and historical costing to support estimating activities
  • Provide administrative estimating support to operations and production as needed
• Production Planning
  • Support the Production Scheduler with daily scheduling priorities and workflow coordination
  • Assist with resource planning and scheduling updates as needed
  • Coordinate with procurement to align material delivery with production schedules
  • Tracking production milestones and deadlines

Qualifications

• Post‑secondary education in Business Administration, Office Administration, or a related field is preferred
• 2–5 years of experience in an administrative role, ideally within a manufacturing, fabrication, or industrial environment
• Strong organizational skills with the ability to multitask and adapt as priorities change
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Visio)
• Experience with an ERP system, Navision or Microsoft Dynamics, is an asset
• Background in production scheduling and estimating considered an asset

This Role Is a Great Fit If You

• Have a solid administrative background and a knack for keeping things organized
• Are comfortable working in an industrial shop environment
• Enjoy supporting a team and take pride in accurate, detail‑oriented work
• Thrive when managing multiple priorities in a fast‑paced environment

This Role Is Not The Right Fit If You

• Are seeking a position in engineering, supply chain or project management
• Prefer a structured, predictable workday with minimal interruptions
• Are looking for remote or hybrid work arrangements

Benefits

We offer competitive wages, training, flexible, dynamic, and exciting work environment.