Production Administrative Assistant

Clutch Technologies Inc.; Halifax; On-site; CAD 25,000 - 29,000; Full time

Benefits offered by this job

Autonomy & ownership

Competitive compensation

Health & dental benefits from day 1

Job summary

Clutch Technologies Inc. is seeking a Production Administrator in Halifax to support daily production operations. You will maintain vehicle data, support reporting, and coordinate with internal teams to ensure accurate information across Halifax and OPENLANE locations.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. This is a permanent full-time position based in Halifax, NS with standard daytime hours.

Qualifications

• Education: minimum high school diploma or equivalent.
• Experience: 1+ years of administrative or operations experience.
• Proficient with Google Sheets and workplace tech.
• Excellent attention to detail and organizational skills.
• Ability to multitask and prioritize competing demands.
• Willing to work between Halifax and OPENLANE locations.

Responsibilities

• Provide day-to-day administrative support to the Production team.
• Maintain accurate vehicle and production information using Google Sheets and internal systems.
• Track vehicle movement, production status, and other operational data.
• Coordinate with Production, Operations, and other internal teams to ensure information is accurate and up to date.
• Organize and maintain digital and physical documentation.
• Assist with reporting, data entry, and tracking of production metrics.
• Identify and follow up on discrepancies or missing information.
• Support vehicle movement and administrative processes between the Halifax and OPENLANE locations.
• Take on additional administrative tasks and projects as needed to support the Production team.

Skills

Attention to detail

Organizational skills

Multitasking

Communication

Problem-solving

Fast-paced environment

Cross-location coordination

Education

High school diploma or equivalent

Tools

Google Sheets

Job description

About Clutch:

We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game?

Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning.

Named five years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50™ and Fast 500™ lists, we’re looking to add curious, hard-working, and driven individuals to our growing team.

Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the role:

We are looking for a Production Administrator to support the day-to-day operations of our Production team in Halifax. This role will work closely with our Production and Operations teams to keep vehicle workflows organized, ensure accurate information is maintained, and support the team with a variety of administrative tasks.

The successful candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment. You’ll be responsible for helping keep production operations running smoothly across our Halifax and OPENLANE locations.

What you’ll do:

• Provide day-to-day administrative support to the Production team.
• Maintain accurate vehicle and production information using Google Sheets and internal systems.
• Track vehicle movement, production status, and other operational data.
• Coordinate with Production, Operations, and other internal teams to ensure information is accurate and up to date.
• Organize and maintain digital and physical documentation.
• Assist with reporting, data entry, and tracking of production metrics.
• Identify and follow up on discrepancies or missing information.
• Support vehicle movement and administrative processes between the Halifax and OPENLANE locations.
• Take on additional administrative tasks and projects as needed to support the Production team.

What we’re looking for:

• Education: Minimum high school diploma or equivalent.
• Experience: 1+ years of administrative or operations experience.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize competing demands.
• Comfortable working with Google Sheets and other technology platforms.
• Strong communication and problem-solving skills.
• Comfortable working in a fast-paced, hands-on environment.
• Ability to work between the Halifax and OPENLANE locations as required.
• Previous automotive or production experience is an asset.

Why you’ll love it at Clutch:

• Autonomy & ownership – opportunity to take ownership of your work and help improve how we operate.
• Help shape the future of car buying and selling in Canada by supporting a critical part of our vehicle production process.
• Work alongside a fast-paced Production team during a period of rapid growth.
• We are dedicated to attracting and retaining top talent with competitive compensation packages.
• Above-market health & dental benefits.

Employment Type:

• Backfill, Permanent Full-Time
• Location: Halifax, Nova Scotia / OPENLANE
• Schedule: Monday–Friday, 9:00 AM–5:00 PM

Compensation & Benefits:

• Wage: $18.25 per hour
• Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1.
• Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [e-mail].