Automotive Production Administrative Assistant

Clutch; Halifax; On-site; CAD 49,594,000 - 57,859,000; Full time

Benefits offered by this job

Healthcare benefits

Dental benefits

Vision benefits

Life insurance

Dependent coverage

Job summary

Clutch in Halifax is seeking an Automotive Production Administrative Assistant to support the day-to-day operations of our Production team. You’ll help keep vehicle workflows organized, production information accurate, and automotive operations running smoothly.

The ideal candidate has at least 1 year in automotive roles and 1 year in administrative or coordinating work, is highly organized, detail‑oriented, and comfortable in a fast‑paced environment.

Qualifications

• Education: High school diploma or equivalent.
• Automotive experience: 1+ year in automotive environment.
• Administrative experience: 1+ year in admin/coordination/operations.
• Experience in automotive production or dealership operations preferred.
• Strong attention to detail and organizational skills.
• Able to multitask and prioritize competing demands.
• Comfortable using Google Sheets and technology platforms.
• Strong communication and problem-solving abilities.
• Experience in fast-paced automotive production environment.
• Willing to work between Halifax and OPENLANE locations.

Responsibilities

• Provide day-to-day administrative support to the Automotive Production team.
• Maintain accurate vehicle and production information using Google Sheets and internal systems.
• Track vehicle movement, production status, and vehicle-related operational data.
• Coordinate with Production, Operations, and other internal teams to ensure vehicle information is accurate and up to date.
• Organize and maintain digital and physical vehicle and production documentation.
• Assist with reporting, data entry, tracking of production metrics.
• Identify and follow up on discrepancies or missing vehicle information.
• Support vehicle movement and administrative processes between the Halifax and OPENLANE locations.
• Take on additional administrative tasks and projects as needed to support the Production team.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Problem solving

Education

High school diploma or equivalent

Tools

Google Sheets

Job description

About Clutch

We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game?

About Clutch

We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game?
Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning.
Named five years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50™ and Fast 500™ lists, we’re looking to add curious, hard-working, and driven individuals to our growing team.
Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world‑class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About The Role

We are looking for an Automotive Production Administrative Assistant to support the day‑to‑day operations of our Production team in Halifax. This role will work closely with our Production and Operations teams to keep vehicle workflows organized, production information accurate, and automotive operations running smoothly.
The successful candidate has previous automotive experience, is highly organized, detail‑oriented, and comfortable working in a fast‑paced, hands‑on environment. You’ll be responsible for supporting the administrative side of vehicle production across our Halifax and OPENLANE locations.

What You’ll Do

• Provide day‑to‑day administrative support to the Automotive Production team.
• Maintain accurate vehicle and production information using Google Sheets and internal systems.
• Track vehicle movement, production status, and vehicle‑related operational data.
• Coordinate with Production, Operations, and other internal teams to ensure vehicle information is accurate and up to date.
• Organize and maintain digital and physical vehicle and production documentation.
• Assist with reporting, data entry, and tracking of production metrics.
• Identify and follow up on discrepancies or missing vehicle information.
• Support vehicle movement and administrative processes between the Halifax and OPENLANE locations.
• Take on additional administrative tasks and projects as needed to support the Production team.

What We’re Looking For

• Education: Minimum high school diploma or equivalent.
• Automotive Experience: 1+ years of experience working in an automotive environment is required.
• Administrative Experience: 1+ years of administrative, coordination, or operations experience.
• Previous experience in automotive production, dealership operations, vehicle processing, service, parts, or vehicle logistics is strongly preferred.
• Strong attention to detail and organizational skills.
• Ability to multitask and prioritize competing demands.
• Comfortable working with Google Sheets and other technology platforms.
• Strong communication and problem‑solving skills.
• Comfortable working in a fast‑paced automotive production environment.
• Ability to work between the Halifax and OPENLANE locations as required.

Why You’ll Love It At Clutch

• Autonomy & ownership – opportunity to take ownership of your work and help improve how we operate.
• Help shape the future of car buying and selling in Canada by supporting a critical part of our vehicle production process.
• Work alongside a fast‑paced Automotive Production team during a period of rapid growth.
• We are dedicated to attracting and retaining top talent with competitive compensation packages.
• Above‑market health & dental benefits.

Employment Type

• Backfill, Permanent Full‑Time
• Location: Halifax, Nova Scotia / OPENLANE
• Schedule: Monday–Friday, 9:00 AM–5:00 PM

Compensation & Benefits

• Wage: $18.25 per hour
• Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1.
• Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [e-mail].