Procurement Specialist (Non-IT) - Intermediate (Onsite) JP900

Pathlion; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Job summary

Pathlion is seeking an Intermediate Procurement Specialist (Non-IT) onsite in Edmonton to translate business and technical requirements into RFX documents and help plan project delivery.

You will prepare RFXs, evaluate vendor bids, and support post-award activities, including contract finalization and vendor performance reviews, while maintaining compliant records in Ariba and SharePoint.

Qualifications

• Experience developing RFXs and evaluating bids.
• Ability to translate business and technical requirements into procurement documents.
• Familiarity with Ariba and SharePoint procurement platforms.

Responsibilities

• Prepare RFXs and draft associated review documents.
• Identify subprojects that may require separate RFXs for vendor services.
• Assist in interpreting RFXs for vendors and drafting formal responses to inquiries.
• Assist in finalizing contracts with selected vendors.
• Maintain accurate procurement and contract records.

Skills

RFX development

Vendor evaluation

Contract support

Tools

Ariba

SharePoint

1GX

Job description

Procurement Specialist (Non-IT) - Intermediate (Onsite) JP900

Job Openings Procurement Specialist (Non-IT) - Intermediate (Onsite) JP900

About the job Procurement Specialist (Non-IT) - Intermediate (Onsite) JP900

The candidate will analyze and refine both business and technical requirements, translating them into detailed RFX solicitation documents as needed. They may also contribute to the initial planning stages to determine how projects will be delivered.

Solicitation Document Preparation

• Support the development of procurement strategies aligned with project objectives and criteria.
• Research and refine business and technical requirements.
• Prepare RFXs and draft associated review documents.
• Identify potential subprojects that may require separate RFXs for specific vendor services.
• Assist the Department by interpreting RFXs for vendors and drafting formal responses to inquiries.

Evaluation & Debrief

• Prepare selection methodologies, evaluation plans, mandatory criteria, evaluation schedules, and final award recommendations for RFXs.
• Review vendor bids/proposals for completeness, accuracy, and compliance with required standards.
• Create supporting documentation in accordance with the Government of Alberta procurement policy.
• Assist in organizing bidder conferences and vendor presentations, including developing agendas.
• Support the debriefing process for unsuccessful vendors.

Post-RFX Activities

• Assist the Department in finalizing contracts with selected vendors.
• Conduct post-procurement reviews and compile vendor performance evaluations and lessons learned.
• Prepare formal evaluation reports and procurement recommendations for departmental final reviews and approval.
• Maintain accurate and properly filed procurement and contract records.

System and Administrative Support:

• Ability to create and update contract workspace, purchase requisition, and product catalog on 1GX/Ariba.
• Maintain audit-compliant records on Corporate Purchasing applications/SharePoint site.
• Ensure real-time update of procurement files and upload email correspondence into the SharePoint site.