Procurement Specialist – Health & Personal Care

Quadra Group; Burlington; Hybrid; CAD 52,000 - 79,000; Full time

Benefits offered by this job

Permanent, full-time position

Competitive salary and incentive plan

Flexible hybrid schedule

Excellent benefits package

Pension plan with match

Training and development

Job summary

Quadra Group is seeking a Procurement Specialist for Health & Personal Care. The role involves end-to-end procurement, replenishment, and collaboration with suppliers and Product Managers to optimize inventory and reduce risks. A hybrid work model with two days per week in-office is offered.

The ideal candidate has 3+ years in procurement, strong Excel/Salesforce/JD Edwards skills, and bilingual English/French capability to engage with Canadian and international suppliers.

Qualifications

• Bachelor's degree in Business, Commerce, Supply Chain or related field is preferred.
• Minimum 3 years of procurement/replenishment/inventory control experience.
• Experience in pharmaceutical/health/personal care industries is a strong asset.
• Advanced computer skills including Excel, PowerPoint and Salesforce; JD Edwards or ERP experience is a plus.

Responsibilities

• Manage end-to-end procurement and replenishment, issue POs, track confirmations and deliveries, maintain inventory levels.
• Minimize aging and excess inventory while balancing service, costs and risks.
• Monitor demand, forecasts, lead times and constraints; adjust plans as needed.
• Collaborate with Product Managers and cross-functional teams; communicate with suppliers.
• Monitor supplier performance and resolve delivery issues; maintain supplier relationships.
• Keep procurement records, data and quality documentation; ensure regulatory compliance.
• Validate COAs, SDSs and other documents for incoming materials.

Skills

Procurement

Inventory management

Supplier relations

Cross-functional collaboration

Data entry

Attention to detail

Education

Bachelor's degree in Business or related field

Tools

JD Edwards

Salesforce

Excel

Job description

Position: Procurement Specialist - Health & Personal Care

Location: Vaudreuil-Dorion, QC or Burlington, ON

Status: Full-time, permanent (1)

Workplace Flexibility: We have a policy that allows for hybrid work, with a minimum presence of 2 days per week at the office.

Do you pride yourself on your initiative and attention to detail? Are you recognized as an exceptional team player who can manage multiple priorities and navigate changing situations? Do you enjoy working with suppliers and cross-functional partners? If so, seize this opportunity to contribute to the success and growth of Quadra's Health & Personal Care Group!

Quadra Chemicals is currently seeking a Procurement Specialist for our Health & Personal Care Group. This individual will be responsible for placing replenishment orders with existing suppliers to ensure business continuity and enhance the customer experience, while optimizing inventory levels, minimizing aging inventory and managing supply-related risks.

The ideal candidate should thrive in an advanced digital technology environment and have solid experience or foundational knowledge in procurement, inventory control or supply chain. This does not need to be a senior profile. We value strong fundamentals, initiative, attention to detail, learning agility and the potential to grow in the role.

At Quadra, we put people first so that together, we can reimagine the possibilities.

When you join Quadra, you’ll be part of an established 50 years old organization, family-owned organization with employees located in Canada and the United States. We offer an engaging and collaborative culture, a family-oriented environment, autonomy and flexibility. In addition, Quadra is proud to be recognized as one of the Best Managed Companies and certified as a Great Place to Work.

What would be your main responsibilities as a Procurement Specialist?

• Manage the end-to-end procurement and replenishment process, including issuing purchase orders, tracking supplier confirmations and deliveries, and maintaining appropriate inventory levels.
• Proactively implement measures to minimize aging and excess inventory while balancing customer service, carrying costs and supply risks.
• Closely monitor customer demand, forecasts, sales trends, lead times and supply constraints, and adjust procurement plans as required.
• Foster strong and seamless communication between the commercial team and dedicated Product Managers while collaborating with cross-functional teams.
• Monitor supplier performance and follow up on availability, lead times, order accuracy, packaging requirements and delivery issues.
• Build and maintain strong relationships with Canadian and international suppliers and internal stakeholders.
• Maintain accurate procurement records, product data and quality documentation, ensuring compliance with company policies and applicable regulatory guidelines.
• Coordinate and validate required documentation for incoming materials, including Certificates of Analysis (COAs), Safety Data Sheets (SDSs) and other product-specific documents.
• In collaboration with Product Managers, keep up to date with industry trends, market conditions, product demand, sales trends and procurement best practices.
• Review and take action on inventory, product-position, profitability and exception reports; collaborate on cost-saving and process-improvement initiatives.
• Handle data entry across multiple platforms, including JD Edwards, Salesforce and Excel.
• Support projects and continuous-improvement initiatives that strengthen visibility, efficiency, compliance and customer service.

What are the qualifications needed to have success in this position?

• University degree or post-secondary education in Business, Commerce, Supply Chain or a related field would be an asset.
• Minimum 3 years experience working in procurement, replenishment, inventory control.
• Experience purchasing ingredients or products related to the pharmaceutical, health, personal care, cosmetic or food industries would be a strong asset.
• Advanced computer skills, particularly in Excel, PowerPoint and Salesforce; experience with JD Edwards or another ERP system would be considered a strong asset.
• Strong communication and interpersonal skills to collaborate effectively, understand requirements and influence decisions.
• Strong organizational skills, attention to detail and the ability to manage multiple priorities and time-sensitive activities.
• A growth mindset, self-motivation, curiosity and a solutions-oriented attitude.
• Comfort working in a fast-paced, collaborative and high-performance environment.
• Bilingualism in English and French, both oral and written, to communicate with internal teams and suppliers across Canada and internationally.

At Quadra, we provide an engaging and supportive culture that fosters collaboration, a family-oriented atmosphere, and a high degree of autonomy and flexibility. You’ll have the chance to be part of a professional, innovative and fun team within a growing, people-centric organization certified as a Great Place to Work. Why should you choose us?

Here are some of the benefits you will gain:

• Permanent, full-time position: Join us for a stable, long-term career.
• Competitive salary and generous performance incentive program: Your hard work is rewarded with attractive compensation.
• Flexible hybrid schedule: Enjoy the flexibility to work both from home and at the office.
• Excellent Benefits Package: Medical, Dental, HSA, Employee Assistance Program (EAP), telemedicine/virtual healthcare and more.
• Generous Time Off: Flexible personal days, sick days and vacation time to recharge.
• Wellness Programs: Initiatives supporting physical and mental wellbeing.
• Pension plan with match: Plan your future with our matched pension plan program.
• Tailored training: Personalized training to support your development and growth.
• Family-owned and supportive environment: Be part of a private, family-owned company with a strong infrastructure and core values.
• Award-Winning Workplace: Work in a certified Great Place to Work and Best Managed Company.
• Inclusive Culture: We celebrate diversity, and caring for each other and having fun are part of our core values.
• Career Growth: Unlock opportunities for development in a fast-growing company.
• Fun Social Activities: Get involved in company events, volunteering programs and more.
• Referral & Recognition Programs: Earn monetary rewards through your referral and employee recognition programs.
• And Much More!

Compensation information:The annual base pay range for this position is reasonably expected to be $52,300 to $78,515. Please note that the base pay shownis a guideline, and individual total compensation will vary based on factors such asjob-related knowledge, skills, education, and experience.

Base salary is only a part of the total rewards package - this role will also be eligible for a generous incentive program and benefits. Quadra's salary ranges are benchmarked and are determined by role and level. Please note that the base pay shown qualifications, skill level, competencies, and work location.

#quadra1

#LI-Hybrid