Procurement Specialist

Trillium Guideway Partners; Toronto; Hybrid; CAD 70,000 - 85,000; Full time

Job summary

A multinational infrastructure company is seeking a Procurement Specialist to manage procurement activities for the Ontario Line project in Toronto. The candidate will ensure the alignment of procurement strategies with project goals, negotiate contracts with vendors, and maintain strong vendor relationships. Candidates must have a relevant degree and experience in complex construction projects. This position offers a mix of office and on-site work environments.

Qualifications

• 3 to 5 years of experience in procurement or supply chain management.
• Experience in large and complex construction projects.
• Strong knowledge of procurement best practices and regulations.

Responsibilities

• Responsible for the procurement of goods and services for the project.
• Manage vendor relationships and contract negotiations.
• Ensure procurement activities align with project objectives.

Skills

Negotiation skills

Analytical skills

Problem-solving skills

Time management skills

Education

Bachelor's degree in engineering or related field

Certified Professional Purchaser (C.P.P.)

Tools

SAP

MS Office Suite

Job description

Overview

Who we are? The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).

What is the project? The Ontario Line ("OL") is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel ("NC") project consists of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract ("EGS") and the Pape Tunnel and Underground Station Contract ("PTUS"), with supporting Early Works.

What is the Opportunity? The Procurement Specialist is responsible for providing support to the Procurement team for all phases of vendor recruitment for the Ontario Line Elevated Guideway and Stations project. The chosen candidate has experience working in a construction environment and possesses technical proficiency, commercial acumen and strong knowledge of procurement policies and procedures. The role involves working closely with other project departments and stakeholders to ensure that the performed procurement activities are aligned with business objectives and meet organizational needs. Candidate will have a strong background in analyzing and presenting Best for Project options when awarding successful packages.

Responsibilities

• Responsible for pre-qualification of bidders, preparing the procurement strategy and the corresponding tender packages, and issuance of the tenders through the selected electronic quotation system to support the project objectives.
• Ensuring packages are tendered as per the schedule requirements and feedback is provided in a timely manner.
• Support in identifying cost savings and project wide procurement opportunities. This includes formation of master supply and master services agreements for the project.
• Work collaboratively with key project stakeholders to ensure the relevant requirements are captured in the tender packages and the contract awards meet project requirements, budget constraints and provide the best value for the company.
• Responsible for the commercial evaluation and recommendations of quotations, direct communication with vendors on all procurement related matters and selecting vendors that provide the required goods or services at the best value for the project.
• Relationship management with vendors and internal stakeholders on procurement related matters. This includes overseeing the delivery of goods and services, monitoring vendor performance, and supporting the resolution of any issues that may arise.
• Negotiates contracts with vendors to ensure that the terms and conditions are favorable to the project. This includes negotiating prices, delivery schedules, and payment terms.
• Coordination of expediting with respect to the delivery of vendor equipment and materials delivered to site. Responsible for the complete life cycle of purchase orders.
• Perform procurement activities in accordance with project procurement policies and procedures and legal and regulatory requirements.
• Accountable to satisfy demand placed in the system and the creation of purchase orders in SAP and drive toward a zero exception procure-to-pay process.
• Responsible for kick-off meetings and handover of the executed subcontracts to the Subcontracts Administration team.
• Participates in identifying procurement risks to ensure that the project's interests are protected, including assessing vendor risk, developing risk mitigation strategies, and implementing controls to minimize risk.
• Provide feedback to the Procurement Lead and Deputy Procurement Lead for continuously improving the procurement process.
• Ability to soundly present results and findings related to Procurement activities to Stakeholders including Senior Leadership and the Client.
• Participate collaboratively in Working Groups with other stakeholders including the Client.
• Maintain accurate records of procurement activities and organizes procurement related filing systems.
• Deliver a total cost of ownership solution aligned with the Value for Money principles.
• Other procurement related activities as required.

Work Conditions

• Travel Requirements: Occasional travel may be required for supplier evaluations, contract negotiations, and meetings.
• Work Environment: A mix of office-based and on-site work, depending on project needs.

What You'll Bring to the Team (Knowledge, Skills, Competencies)

• Bachelor's degree in engineering, business administration, supply chain management, or a related field.
• Certified Professional Purchaser (C.P.P.) designation or Certified Supply Chain Management Professional (CSCMP) is considered an asset.
• 3 to 5 years of experience in procurement or supply chain management.
• Experience in working in large and complex construction projects.
• Sound knowledge of MS Office suite, including Word, Excel and PowerPoint.
• Experience with procurement software tools and SAP.
• Strong negotiation skills and experience negotiating contracts with vendors.
• Analytical and problem-solving skills, ability to analyze complex data and distill into a clear, compelling and concise narrative.
• Knowledge of procurement best practices, import regulations, competitive bidding, market conditions, subcontract terms and conditions.
• Understanding of legal and regulatory requirements related to procurement.
• Exceptional time management skills, able to work on multiple projects at the same time and manage and coordinate competing organizational needs.
• Ability to perform in a fast-paced environment and work with internal stakeholders, vendors and Client as required.