Procurement Specialist

Niagara Regional Police Service (NRPS); Niagara Falls; On-site; CAD 70,000 - 95,000; Full time

Job summary

Niagara Regional Police Service (NRPS) is seeking a Procurement Specialist to manage the supply and delivery of goods and services, including RFQ/RFP processes, contract management, and stakeholder advisory. The role reports to the Materials Management Coordinator and supports internal operations across NRPS locations in the Niagara Region.

Requirements include a 2-year diploma in Purchasing/Logistics/SCM and 3 years of experience, plus CPPB certification or in progress.

Qualifications

• Minimum 2-year post-secondary diploma in Purchasing, Logistics, SCM or related field; plus 3 years of relevant experience.
• CPPB designation or equivalent procurement certification (completed or in progress) is required.
• Demonstrated proficiency with procurement and financial systems (e.g., PeopleSoft) for requisitioning, contract administration, and reporting.

Responsibilities

• Support development and implementation of formal procurement activities for NRPS.
• Evaluate procurement requirements and determine appropriate methods per policies and thresholds.
• Review and edit procurement documents and specs to ensure clarity and compliance.
• Provide guidance on procurement requirements and best practices to NRPS stakeholders.

Skills

Analytical thinking

Communication

Time management

Project coordination

Education

Diploma in Purchasing/Logistics/SCM

CPPB designation (completed or in progress)

Tools

PeopleSoft

Job description

Position Title: E10 2026 Procurement Specialist

Job Opening Id: 45866

# Required: 1

Anticipated Start Date: Immediately

Post Date: 2026-07-28

Close Date: 2026-08-23

About Us

With over 700 uniformed officers and over 320 civilian professional staff, the Niagara Regional Police Service is one of Ontario’s 10 largest police services. We strive to provide the best police service possible to our communities, and we are always looking for strong and passionate candidates to serve and protect the citizens and visitors of one of the most beautiful regions in Canada.

The Niagara Regional Police Service provides a quality work environment with careers in all police disciplines and civilian positions. A career in policing is exciting, rewarding, and challenging. The NRPS takes pride in providing opportunities for personal career development and advancement to our members.

The Niagara Regional Police Service is dedicated to serving and protecting residents and visitors within the Regional Municipality of Niagara. In partnership with the community, we shall provide quality policing services, with integrity, diligence and sensitivity.

POSITION SUMMARY

Reporting to the Materials Management Coordinator, the Procurement Specialist is responsible for the processes involved in the supply and delivery of goods and services including strategic procurement planning, development of specifications and deliverables related formal procurement (RFQ, RFT, RFP etc.), contract management, and advising internal departments on the procurement process. This role supports the Materials Management Coordinator with internal Materials Management operations and liaises with internal and external stakeholders to identify requirements, opportunities, and best practices related to formal procurement.

MAJOR RESPONSIBILITIES

• Supports development and implementation of formal procurement activities for the NRPS.
• Evaluates procurement requirements and determines appropriate procurement methods based on applicable policies, agreements, and thresholds.
• Reviews and edits procurement documents and technical specifications to ensure clarity, completeness, and compliance with applicable by-laws, policies, and trade agreements.
• Provides guidance to stakeholders across NRPS on procurement requirements, processes, and best practices to support effective and consistent procurement practices.
• Provides clear communication between the Niagara Region’s procurement department and NRPS stakeholders throughout the procurement process.
• Prepares emails and supporting documents for requisition and contract creation/renewal in PeopleSoft.
• Assists the Materials Management Coordinator in identifying equipment needs, including sourcing, trialing, and purchasing.
• Provides accurate and timely reports on procurement and contracts to the Materials Management Coordinator and Materials Manager.
• Identifies opportunities to leverage existing cooperative agreements through public procurement groups (e.g. PCPG, NPPC, OPS etc.)
• Develops and maintains a procurement registry detailing stages of ongoing procurements and contracts.
• Assists the Materials Management Coordinator and the Materials Manager with Asset Management functions.
• Coordinates annual procurement planning sessions with budget managers and department leaders to support procurement planning.
• Assists to Quartermaster Stores staff with the issuance and receipt of uniforms and equipment, as required.
• Other duties as required.
• Minimum two (2) year post‑secondary diploma in Purchasing, Logistics, Supply Chain Management, or related field, plus three (3) years relevant experience, or an equivalent combination of education and experience.
• Certified Professional Public Buyer (CPPB) designation or equivalent professional procurement certification (completed or in progress) is required.
• Demonstrated proficiency with procurement and financial systems (e.g., PeopleSoft) for requisitioning, contract administration, and reporting.
• Strong analytical and problem‑solving skills with attention to detail.
• Strong communication skills to engage with internal and external stakeholders on technical specifications and procurement/contract matters.
• Demonstrated time management, planning, and organizational skills
• Previous project management experience an asset.

PHYSICAL/MENTAL DEMANDS

• Periods of sustained keyboarding.
• Sustained periods of moderate mental concentration and/or occasional periods of high mental concentration.

WORKING CONDITIONS

• Exposure to members of the public or individuals who may have emotionally sensitive concerns.
• Workspace lacks privacy in a confidential environment.
• Work is subject to interruptions.
• Work is subject to multiple and/or simultaneous deadlines and urgent requests.
• Minimal travel within the Niagara Region as needed.

SUPERVISORY ACCOUNTABILITY

• N/A

To be successful, candidates must be able to meet the following requirements:

• Must be flexible to support a 24/7 operation and work in a variety of units at all NRPS locations across the Niagara Region
• Minimum 18 years of age
• Successful completion of a Criminal Records Check including police checks with local, provincial and out‑of‑country law enforcement agencies
• Valid class “G” driver’s license and acceptable 5-year driver’s abstrac
• Satisfactory professional references

Please note that the Niagara Regional Police Service does not use artificial intelligence of automated decision‑making tools in our recruitment processes. All applications are reviewed directly by our Talent Acquisition Team.

We thank all applicants in advance for their interest. Only those candidates selected to proceed in the process will be contacted.

Closing Statement

The NRPS acknowledges the importance of the authority entrusted to its members by the community and the critical role of preserving public trust in policing. Our goal is to provide high-quality policing services characterized by integrity, diligence, and sensitivity to the community we are entrusted to serve. We are dedicated to reflecting the community we serve as it undergoes evolution and diversification.

The Niagara Regional Police Service will provide accommodations for a disability in employment activities in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act. Please contact us at [phone] Ext. 102-5131 or [e-mail] should you require an accommodation to participate fully and equally during the recruitment and selection process.