Procurement Specialist

Ontario One Call; Guelph; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Ontario One Call seeks a Procurement Specialist to manage and evolve their procurement function. This role involves overseeing the procurement processes, managing contracts, and ensuring compliance with industry standards. The ideal candidate has experience in procurement, is a self-starter, and will work collaboratively with multiple departments in a hybrid work model out of Guelph.

Qualifications

• Seasoned professional eager to oversee the complete procurement lifecycle.
• Experience with legal contract negotiations and vendor compliance expected.
• Ability to develop and implement procurement policies.

Responsibilities

• Oversee procurement lifecycle from planning to contract management.
• Lead strategic sourcing initiatives to reduce costs.
• Ensure alignment with procurement policies and best practices.

Skills

Procurement Management

Contract Negotiation

Vendor Management

Risk Management

Education

Relevant degree or equivalent experience

Job description

Reporting to the Chief Financial Officer or their designate, the Procurement Specialist will serve as a key individual contributor responsible for building, owning, and evolving the procurement function at Ontario One Call.

This role is ideal for seasoned professional who is a self-starter that is eager to take full ownership of procurement processes (from planning and sourcing to contract negotiation and compliance). The successful candidate will work directly with all business lines to lead end-to-end procurement activities, including identifying appropriate procurement channels, managing contract governance with legal support, and ensuring alignment with procurement directives and industry best practices.

This position is located at the Guelph office located at 104 Cooper Drive, Guelph. Ontario One Call has a hybrid work model with staff dividing their workweek between in-office and at-home work per company policy.

Primary Responsibilities :

Procurement Process Management

• Oversee the complete procurement lifecycle, from identifying business line procurement needs to contract awarding while seeking value for money and best interests of the organization.
• Work independently to ensure procurements are conducted within a timely manner, properly authorized and documented, and ensuring adherence to procurement policies and best practices.
• Develop, update, and implement a company wide procurement framework including managing the One Call Procurement Policy and other procurement documents, managing all procurement processes / systems, and managing contract management databases.
• Manage the bid / tendering processes, including document preparation of the tenders, procurement evaluation monitoring, timeline monitoring, and tender publication (e.g., public, invitational, single sourcing, and other).
• Evaluate submissions, facilitate vendor inquiries, and conduct award processes.
• Create and manage all requisitions and all Purchase Orders into One Call’s finance and accounting systems.
• Partner with Finance staff to ensure procurements are properly budgeted, approved and aligned with OOC’s financial controls, accounting timelines and reporting requirements.
• Lead strategic sourcing initiatives to consolidate vendor spend, reduce costs, and improve service delivery.
• Ensure alignment of procurement activities with One Call’s internal control frameworks, including compliance with audit requirements and financial policies.
• Provide expert guidance on procurement actions / steps, and procurement compliance.
• Collaborate with internal and external stakeholders to evolve One Call into an effective procurement framework.
• Identify and address procurement risks, offering alternative solutions and mitigation strategies.
• Advise on financial implications of various procurement approaches

Contract and Vendor Management

• Work with legal counsel on contract negotiations, refinement of templates, non-disclosure agreements and other procurement related vendor documents
• Collaborate with business units to proactively manage vendors’ relationships, ensuring contract deliverables, SLAs, and performance standards are consistently met.
• Oversee change order processes and resolve contractual disputes.
• Conduct vendor performance evaluations in collaboration with business lines.
• Develop and update a comprehensive contract vendor management database with IT’s support.
• Establish vendor onboarding processes and ongoing compliance reviews (e.g. insurance certification confirmation, security screening, privacy requirements)
• Track contract milestones, renewals, expirations, and KPIs

Process Improvement and Innovation

• Develop, update, and implement procurement policies, procedures, and best practices
• Lead the selection and implementation of automated procurement tools, databases, and e-procurement systems
• Drive adoption of low-value procurement automation to reduce manual efforts and focus procurement resources on strategic tasks.
• Design and deliver training programs on procurement for all One Call staff
• Continuously analyze and optimize procurement operations for efficiency and cost-effectiveness and benchmark procurement operations against similar sized entities and recommend efficiency improvements.

Other Duties

• Other duties as assigned by the Chief Financial Officer to support improved procurement, finance, internal controls, project management, stakeholder, vendor management, and tools / systems.

For more information about this position, and to apply, please visit our website :

https : / / ontarioonecall.ca / about-us / careers /

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Other

Job function

Job function

Purchasing and Supply Chain

Public Safety

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