Procurement Specialist (Buyer)

Kaizen Lab Inc.; Calgary; On-site; CAD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Support for health and well-being

Job summary

Kaizen Lab Inc. is seeking a Procurement Specialist (Buyer) in Calgary, Alberta, with at least 5 years of experience in supply chain management. The role involves ensuring compliance with procurement processes, collaborating with engineering teams, and managing supplier relationships.

The ideal candidate should have a degree in supply chain management, strong critical thinking skills, and a proactive attitude. We offer competitive benefits and a dynamic work environment that fosters innovation and growth.

Qualifications

• 5 years’ experience in procurement, warehousing and supply chain management preferred.
• Experience managing procurement of piping, equipment, structural assemblies, instruments, controls and electrical equipment.
• Exceptional organizational skills required.

Responsibilities

• Ensure compliance with organization’s existing procurement process.
• Collaborate with the engineering team for purchasing requirements.
• Negotiate contracts and pricing to secure favorable terms.

Skills

Critical thinking

Communication skills

Vendor relationship management

Cost analysis

Education

Degree in supply chain management

Tools

Procurement software

Job description

Meet Exergy!

At Exergy Solutions, we accelerate industrial innovation through specialized Advisory and Engineering services. Our agile team partners with clients to deliver practical, fast-paced solutions that support operational excellence, advance clean technology, and drive progress toward a low-carbon future. From strategic consultation to hands-on manufacturing, we work across the project lifecycle and redefine what’s possible by leveraging an operational mindset and a commitment to results.

Advisory: Our experts lead clients through decarbonization strategies, technology integration, and process optimization. We provide the research, analysis, and guidance needed for organizations to make confident decisions in carbon capture, clean fuels, emissions abatement, and energy efficiency.

Engineering: Exergy delivers full-cycle engineering from early-stage studies to detailed design, procurement, and construction management. We support every phase of a project, including commissioning, optimization, and ongoing operations to ensure long-term reliability and performance.

Our unique blend of skills, coupled with our focus on innovation, not only saves time and costs but also delivers tangible results. This integrated approach ensures that our clients remain at the forefront of technological advancements and sustainable practices in the energy sector.

About the Role

Reports to: Director of Operations

Exergy is seeking a Procurement Specialist (Buyer) in Calgary, Alberta with 5 years of practical experience in direct supply chain management. The ideal candidate will bring practical knowledge of a project support procurement process in a highly technical industry and its application to an agile growth company. This is a full-time employment opportunity, with the option for a contractor-based position if preferred.

Key Responsibilities

At Exergy, our work is often challenging yet fulfilling. We pride ourselves in thinking outside the box, offering unique problem solving and sound technical expertise, while exhibiting agility in project execution. The key responsibilities are as follows:

Compliance and Documentation

• Ensure compliance with the organization’s existing procurement process and provide actionable recommendations for improvement if deemed necessary.
• Employ lean and effective procurement systems.
• Maintain accurate records of purchases, contracts and supplier communications.

Planning

• Collaborate with the engineering team to understand purchasing requirements for active projects.
• Central point of contact for project material needs. Forecast demand for materials and create effective procurement plans.
• Monitor project materials inventory levels to prevent overstocking or shortages.

Supplier Management

• Research and identify reliable suppliers to meet the project materials needs.
• Evaluate supplier performance based on quality, cost, and delivery reliability.
• Negotiate contracts and pricing to secure favorable terms.
• Maintain accurate database of suppliers.

Cost Control and Analysis

• Coordinate with engineering team to lead the bid process and organize bid evaluations.
• Analyze market trends to identify cost-savings opportunities.Compare quotes from multiple suppliers to ensure competitive pricing.
• Optimize purchasing budgets to align with project budget and schedule.

Order and Delivery Management

• Issue purchase orders and track the progress of deliveries.
• Support account management coordinating invoices, payments and expense capture in project systems.
• Ensure materials are received in the correct quantity and quality and distribute to the associated project (project location and dedicated shelves.)
• Resolve issues such as delays, defective products, incorrect shipments or returns.
• Organize and track all outgoing shipping coordinating with clients and logistics coordination teams.

Qualifications

At Exergy, critical thinking and a passion for new technologies is part of our DNA. We are driven by a desire to help our clients advance their innovation initiatives and objectives. In this role, it is required to be proactive, detail oriented with a positive attitude and effective communication skills. Candidates for this position will possess the qualifications outlined below:

Requirements:

• A degree in supply chain management is an asset.
• 5 years’ experience in procurement, warehousing and supply chain management preferred.
• Experience managing procurement of piping, equipment, structural assemblies, instruments, controls and electrical equipment.
• Experience in an industrial facility considered an asset.
• Ability to take initiative and drive actions to completion.
• Ability to establish and maintain positive vendor and project team relationships.
• Ability to perform effectively in a fast-paced work environment with multiple priorities and deadlines.
• Ability and initiative to develop procurement policies and procedures that support the needs of a growing organization.
• Exceptional organizational skills required.
• Strong interpersonal communication skills, both verbal and written.

Benefits

We offer a competitive and comprehensive benefits package designed to support the health and well-being of our employees.

Physical Demand & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This successful candidate must have position is a combination office / workshop environment located in Calgary, Alberta. Any additional site-specific training and certifications required will be provided.