Procurement Officer

The University of British Columbia; British Columbia; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Procurement Officer to manage procurement activities for its Bookstore. This role involves ensuring cost-effectiveness while adhering to university standards and regulations. The successful candidate will work closely with various stakeholders, promote sustainable practices, and maintain supplier relationships. If you have a strong background in procurement and excellent communication skills, this is a fantastic opportunity to contribute to a diverse and dynamic environment.

Qualifications

• 2-3 years of related experience in procurement or equivalent.
• Demonstrated commitment to diversity, equity, and inclusion.

Responsibilities

• Manage procurement activities for the Bookstore ensuring cost-effectiveness.
• Ensure compliance with regulations, laws, and university practices.

Skills

Procurement Principles

Negotiation Skills

Customer Service

Relationship Building

Communication Skills

Education

University Degree in Relevant Discipline

Degree in Business or Related Field

Tools

Workday

Optimum Control

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Supply Management, Level A2

Job Title

Procurement Officer

Department

Leadership | Bookstore | Student Housing and Community Services

Compensation Range

$6,251.00 - $8,986.00 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 14, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

• This posting is for two (2) vacancies.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

Under the overall direction of the Senior Procurement Officer - Bookstore, the Procurement Officer is responsible for managing procurement activities for the Bookstore at the Point Grey and Okanagan campus, ensuring cost effectiveness commensurate with quality. All activities shall be in accordance with the University’s standard practices and all municipal, provincial and federal laws. The incumbent will be expected to comply with a code of ethics and focus on sourcing products with a sustainable life-cycle.

Organizational Status

The Procurement Officer provides procurement support for the Bookstore and reports directly to the Senior Procurement Officer - Bookstore. Works closely with all levels of Bookstore management and employees, and establishes and maintains close working relationships with administration, management, staff, UBC community, students and suppliers.

Work Performed

The Procurement Officer works independently and proactively under the general direction of the Senior Procurement Officer - Bookstore. The main areas of responsibility include:

• Procurement of Goods and Services
• Ensuring procurement compliance with regulations, laws, and university practices.
• Promoting sustainable supply chain concepts where appropriate.
• Reviewing and monitoring purchase requests for compliance.
• Using standard tendering document templates for sourcing activities.
• Reviewing tender and award documentation based on evaluation criteria.
• Responsible for contract award with departmental consensus.
• Contributing to category management and contract management activities.
• Providing procurement guidance and assistance to staff and management.
• Coordinating and resolving procurement issues with end users and suppliers.
• Educating departments on procurement processes and maximizing system utilization.
• Maintaining records and documentation for solicitations, purchases, and contracts.
• Assisting in procurement reports and tracking KPIs such as turnaround times and cost savings.
• Developing and maintaining supplier relationships, conducting interviews, and measuring supplier performance.
• Analyzing procurement activities for efficiency improvements.

Consequence of Error/Judgement

As an ancillary, self-funded service, the Procurement Officer's decisions impact the efficiency of procurement systems, costs, legal compliance, and the reputation of the Bookstore and UBC. Poor analysis or inaction can lead to increased costs, legal issues, and reputational damage.

Supervision Received

Reports to the Senior Procurement Officer - Bookstore and works closely with management and staff. Works independently within established policies, with work reviewed for judgment and contract management.

Supervision Given

May oversee temporary or support staff.

Minimum Qualifications

University degree in a relevant discipline plus 2-3 years of related experience, or equivalent combination. Demonstrates commitment to diversity, equity, and inclusion.

Preferred Qualifications

Degree in business or related field, procurement experience, SCMP or related certifications, effective communication skills, proficiency with software, and ability to manage multiple priorities. Experience with Workday or Optimum Control is an asset.

People & Relationship Management Skills

Strong relationship-building, negotiation, and customer service skills. Ability to motivate, influence, and work collaboratively.

Procurement Skills

Knowledge of procurement principles, university policies, and public procurement experience is preferred. Experience in retail, food, or maintenance procurement is an asset.