Procurement Coordinator

CDA-AMC; Ottawa; Hybrid; CAD 51,000 - 65,000; Full time

Job summary

An established health organization is seeking a Procurement Coordinator to enhance its procurement processes and support contract management. This role involves administrative responsibilities, including tracking contracts, collaborating with vendors, and ensuring compliance with procurement policies. The ideal candidate will possess strong communication skills and a keen attention to detail, enabling them to thrive in a dynamic environment. Join a forward-thinking team that values diversity and inclusion while making a positive impact on Canada's health landscape. This position offers a competitive compensation package and opportunities for personal and professional growth.

Benefits

Healthcare of Ontario Pension Plan (HOOPP)

Comprehensive Benefits Package

Paid Time Off (4 weeks vacation)

Professional Development Opportunities

Community Engagement Support

Qualifications

• 3+ years of experience in procurement or contract management.
• Knowledge of procurement policies and contract law principles.

Responsibilities

• Provide administrative support for corporate contracts and purchase requests.
• Coordinate procurement processes and ensure compliance with policies.

Skills

Contract Law

Procurement Processes

Communication Skills

Attention to Detail

Data Analysis

Problem Solving

Team Collaboration

Education

Postsecondary Education in Business Administration or Commerce

Tools

DocuSign

Adobe Sign

SAP Concur

Sage 300

MS Word

Excel

Job description

154 University Ave, Toronto, ON M5H 3Y9, Canada ● 865 Carling Ave, Ottawa, ON K1S 5S8, Canada Req #174

Thursday, April 17, 2025

Status: Full time, indefinite

Salary range: $51,000 to $64,260 per year

Canada’s Drug Agency is a pan-Canadian health organization. We are an independent, not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. Created and funded by Canada’s federal, provincial, and territorial governments, we drive better coordination, alignment, and public value within Canada’s drug and health technology landscape. We provide Canada’s health system leaders with independent evidence and advice so they can make informed drug, health technology, and health system decisions, and we collaborate with national and international partners to enhance our collective impact.

We are proud to be a 2025 National Capital Region Top Employer. This recognition celebrates our dedication to fostering a work environment that nurtures growth; innovation; and inclusion, diversity, equity, and accessibility (IDEA). It reaffirms our ongoing efforts to create an outstanding workplace where our employees thrive and feel valued.

Most of our employees participate in a hybrid workspace arrangement that allows for flexibility and enhanced work-life balance. We believe in the positive impact of in-person collaboration and the importance of team building. Added consideration is given to qualified candidates who live near our offices and can participate in a hybrid arrangement. Those applying must be located in Ontario, except in rare circumstances where the employment position is remote.

Primary Focus

The Procurement Coordinator is responsible for providing administrative support in the development and tracking of corporate goods and technical and professional services contracts (excluding employment) and Canada’s Drug Agency purchase requests.

What do the daily responsibilities look like?

On any given day, the Procurement Coordinator will:

• identify, interpret, transpose, and track key contract information, including vendors, dates, milestones, notice periods, and end dates within internal systems
• ensure that the appropriate supporting documents and fully executed contracts are filed and retained per current policies and practices
• create and execute professional service contracts that are routine in nature from standardized templates
• assist with populating details into contract agreements and standing offer agreements that are more complex in nature
• review conflict-of-interest forms for accuracy and completeness
• coordinate requests flowing into the contracts inbox and update tracking documents as needed
• coordinate with other internal teams to ensure smooth procurement processes
• process purchase requests to vendors in accordance with our policies and practices
• respond to requests from vendors and bidders regarding contractual agreements, quotes, and requests for proposals with support from the contracting team
• provide assistance to support the request for proposals and request for quotation process
• support the finance team in investigating issues ensuring information is processed in a timely manner and is accurate
• communicate with vendors, address inquiries, and resolve issues related to orders and deliveries
• support management of contracts and ensure compliance
• assist employees in using procurement tools and in processing purchasing requests.

Is this the right role for you?

The Procurement Coordinator will likely have:

• a postsecondary education in a relevant area such as business administration or commerce and no less than 3 years of experience working in a similar role; an equivalent combination of education and relevant experience may be considered
• knowledge of principles and practices of contract law, indemnity, insurance, liability, waivers, and contract management
• knowledge of procurement processes, including principles, policies, and procedures
• experience using electronic signature systems, such as DocuSign or Adobe Sign
• demonstrated experience engaging and collaborating with internal partners and external vendors
• excellent oral and written communication skills
• a strong attention to detail to ensure accuracy in procurement documentation and processes
• the ability to analyze data, identify trends, and make informed decisions
• the ability to identify and resolve issues related to procurement
• experience working collaboratively and prioritizing and balancing multiple competing tasks effectively in a fast-paced and dynamic environment
• a respectful, approachable, and team-oriented working style while building strong working relationships and a positive work environment
• understanding of information databases and business financial systems and intermediate to advanced proficiency using MS Word, templates, and large Excel files.

What will set you apart?

The following are considered asset qualifications:

• Certified Purchasing Purchaser (CPP), Certified Supply Chain Professional (CSCP), and/or Project Management Professional (PMP) certification
• experience with SAP Concur and Sage 300 as well as other procurement systems and tools
• fluency in French.

What’s in it for you?

At Canada’s Drug Agency, you will find:

• a team-focused, supportive, and inclusive work environment
• a competitive compensation package, including participation in the Healthcare of Ontario Pension Plan (HOOPP) — 1 of Canada’s largest and most successful defined benefit pension plans
• a comprehensive benefits package for employees and dependents, including health, dental, life, and travel insurance; a health spending account; and an employee assistance program
• paid time off (including a minimum of 4 weeks of vacation leave as well as sick leave and life leave, a December holiday closure, and other leave options)
• opportunities to work with and learn from highly specialized professionals
• personal growth through professional development opportunities, corporate training, and support for continuing education
• a friendly culture that supports community engagement
• the opportunity to make a difference for people living in Canada and effect positive change.

To apply for this position, visit the Careers section of our website. Your résumé must clearly identify how your skills and experience relate to the requirements of this role. Applications for this opportunity may be used for future staffing vacancies. We thank you for your interest; however, only those candidates selected for further consideration will be contacted. Please visit our website regularly for new opportunities.

At Canada’s Drug Agency, we actively celebrate, support, and flourish through our differences. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for building the future of health care. We demonstrate a commitment to IDEA through continuous training, modelling inclusive behaviours, and proactively managing biases. We highly encourage all qualified applicants to apply, including people of all places of origin and religions, people with disabilities, people who are neurodivergent, people who are Black or racialized, Indigenous people, women, and people from the 2SLGBTQ+ community. We also provide accommodations during all phases of the recruitment process. If you require any accommodations during the recruitment process, please let the Talent Acquisition team know when they contact you. We will work with you to meet your needs.

Please note that, as a condition of employment, successful candidates will be required to complete a confidential pre-employment background check, including criminal, employment, and educational verifications.

Candidates must be legally eligible to work in Canada. We regret that we are unable to sponsor employment visas at this time.