Procurement Associate

City-of-Penticton; Penticton; In loco; CAD 97.205.000 - 108.012.000; Tempo pieno

Vantaggi offerti da questo lavoro

Extended health, dental, and vision

Relocation assistance

3 weeks of vacation starting on dayone

2 weeks paid sick leave

Fitness rebates

Recreation pass

Professional development support

Free on-site parking

Descrizione del lavoro

City of Penticton is seeking a permanent full-time Procurement Associate based in Penticton, B.C. Reporting to the Procurement and Inventory Services Manager, this role supports and administers a broad range of procurement activities for the City, from sourcing goods and coordinating competitive processes to executing purchase orders and contracts.

The successful candidate will partner with City departments to identify requirements, provide guidance on procurement policies, ensure best-value

Competenze

• Diploma or Degree in Business Administration, Supply Chain Management, Commerce, or a related discipline.
• Professional procurement designation is considered an asset.
• Minimum three years of experience in purchasing, sourcing, procurement, or contract administration.
• Valid Class 5 British Columbia Driver's Licence.
• Forklift certification or ability to obtain certification is an asset.
• Experience with Bonfire and Unit4 is preferred.
• Experience administering competitive procurement processes and preparing solicitation documents.

Mansioni

• Provides procurement guidance and support across the procurement lifecycle.
• Plans and administers competitive procurement processes (RFQ, RFP, NOI, EOI, etc.).
• Ensures compliance with policies, legislation, and trade agreements.
• Leads pre-bid site meetings and issues Q&As/Addenda.
• Performs analyses, evaluates bids, and prepares procurement recommendations.
• Negotiates terms and documents, and manages purchase orders and contracts.
• Maintains contracts, records, and renewal dates; supports supplier performance.
• Coordinates contract execution and required documentation, including insurance and licenses.

Conoscenze

Public sector procurement

Trade agreements

Contract administration

Commercial negotiations

ERP systems

Microsoft 365

Forklift operation

Formazione

Business Administration Diploma/Degree

Supply Chain Management

Related discipline

Strumenti

Unit4 Business World

Bonfire

Descrizione del lavoro

Penticton is a vibrant, innovative waterfront city known for its commitment to sustainability, community well-being, and economic opportunity. With a strong focus on good governance, collaboration, and service excellence, the City is dedicated to enhancing the quality of life for residents, businesses, and visitors alike.As one of the most active development regions in British Columbia, Penticton features a diverse mix of large-scale and complex construction projects.

Penticton has been recognized as one of Canada’s most livable cities, according to latest rankings by The Globe and Mail, ranked as the eighth most livable medium-sized city in Canada. Nationally, Penticton earned high marks for access to amenities (11th in Canada), #11 for midlife transitions and #11 for retirement, as well as #13 for young professionals. Penticton also placed within the top 20 in the categories of raising kids (#19), contributing to an overall ranking of 35th across Canada. Rooted in agriculture and surrounded by natural beauty, Penticton is known for its orchards, wineries, and craft breweries—making it one of Canada’s top wine destinations. More than 100 years since its incorporation, Penticton continues to grow as a place to live, work, and play.

The City of Penticton is looking for a permanent full-time Procurement Associate based in Penticton, B.C.

Reporting to the Procurement and Inventory Services Manager, the Procurement Associate supports and administers a broad range of procurement activities for the City. The position is responsible for sourcing goods and services, coordinating competitive procurement processes, preparing solicitation and contract documents, conducting commercial evaluations, leading contract negotiations, and executing purchase orders and contracts.

The Procurement Associate partners with City departments to identify procurement requirements, provide guidance on procurement policies and procedures, and helps ensure the acquisition of goods and services delivers best value for the City while maintaining compliance with applicable legislation, trade agreements, and City policies.

The Procurement Associate position exercises independent judgment within established policies, procedures, and delegated authorities, and works collaboratively with internal stakeholders, suppliers, consultants, and contractors.

Key Responsibilities:

Procurement Advisory and Sourcing Services

• Provides procurement guidance and support to City departments throughout the procurement lifecycle, including the development of procurement strategies, scopes of work, specifications, evaluation criteria, and procurement schedules.
• Plans, coordinates, and administers competitive procurement processes including Requests for Quotations (RFQ), Requests for Proposals (RFP), Request for Pre-Qualification (RFPQ), Notice of Intent (NOI, Expression of Interest (EOI) and other solicitation methods.
• Ensures procurement activities comply with City policies, applicable legislation, and trade agreement obligations.
• Organizes and leads pre-bid site meetings including City staff, consultants, and contractors; and records questions asked; compiles responses from staff and consultant(s), writes and issues Questions & Answers and Addenda.
• Performs price, cost, commercial, and value analyses; evaluates bids and proposals; facilitates evaluation committees; and prepares procurement recommendations.
• Negotiates commercial terms and conditions within assigned authority levels and prepares associated procurement and contract documentation, including purchase orders, agreements, amendments, and correspondence.
• Conducts bidder debriefings, responds to vendor inquiries, and fosters professional relationships with suppliers and internal stakeholders.
• Manages multiple procurement projects and priorities concurrently while maintaining complete procurement records and documentation.
• Contributes to the continuous improvement of procurement templates, procedures, tools, and business practices.
• Coordinates contract execution and collects required documentation including insurance certificates, business licences, WorkSafeBC clearance letters, security documents, and other contractual requirements.
• Maintains contract records, and monitors contract terms, renewal dates, and amendments.

Additional responsibilities include:

• Creates and administers purchase orders and related procurement transactions, while supporting supplier performance monitoring and resolution of delivery, invoicing, and service issues.
• Supports supplier onboarding, vendor communications, and maintenance of supplier information records.
• Provides backup support for the City’s inventory warehouse as required, including participating in annual inventory count activities.
• The position is required to obtain and maintain forklift certification and safely operate material handling equipment on an as‑needed basis to support receiving, warehousing, and movement of goods.

Required Knowledge, Abilities & Skills:

• Working knowledge of public sector procurement principles, practices, and legislation.
• Working knowledge of applicable trade agreements and procurement compliance requirements.
• Knowledge of contract administration principles and standard contractual terms and conditions.
• Ability to interpret legal agreements, and procurement documents.
• Strong analytical and problem‑solving skills with the ability to assess risk, evaluate alternatives, and identify best‑value solutions.
• Ability to conduct commercial negotiations and prepare contractual documentation.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Strong interpersonal, customer service, and communication skills.
• Ability to build and maintain effective working relationships with internal and external stakeholders.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Proficiency with the Microsoft 365 suite and experience using enterprise resource planning (ERP) systems, preferably Unit4 Business World, electronic bidding platforms such as Bonfire, and other procurement‑related technologies.

Required Education, Training & Experience:

• Diploma or Degree in Business Administration, Supply Chain Management, Commerce, or a related discipline.
• Professional procurement designation (SCMP, CPPB, NIGP‑CPP, CPSM, PMAC, or equivalent) is considered an asset.
• Minimum three (3) years of progressively responsible experience in purchasing, sourcing, procurement, or contract administration, preferably in a public sector environment.
• Valid Class 5 British Columbia Driver's Licence
• Forklift certification or the ability to obtain certification is considered an asset
• Experience administering competitive procurement processes and preparing solicitation documents.
• Experience using electronic bidding platforms such as Bonfire or similar systems.
• Experience using ERP and financial management systems, preferably Unit4 Business World.
• An equivalent combination of education, training, and experience may be considered.

About the Benefits

Compensation based on skills and experience is an hourly rate of $38.77 - $43.08 (Pay Grade 10, 35 hours per week, CUPE), along with a host of excellent benefits including:

• Extended health, dental, and vision coverage
• Relocation assistance
• 3 weeks of vacation starting on day one
• 2 weeks of paid sick leave annually
• Up to $200 in annual fitness rebates
• Free community recreation pass (swimming, fitness, etc.)
• Support for professional development, including yearly conference budget
• Free on‑site parking
• Draws for tickets to local concerts, hockey games, and employee appreciation events
• Wellness initiatives and team‑building activities
• A picturesque waterfront location with access to world‑class outdoor recreation and a progressive, community‑oriented work culture

At the City of Penticton, we recognize that great talent and great ideas come from a variety of backgrounds. Tapping into the diversity of our community makes us all stronger and allows us to serve Penticton even better.

That’s why we welcome all applicants to consider joining our team. We encourage Indigenous persons, people of colour, all genders and expressions, 2SLGBT2QIA+, persons living with disabilities, and others who reflect our ever‑changing workplace to apply. If you require any accommodations during the recruitment process, please let us know, we'd be happy to support you!

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

This position is only open to those legally entitled to work in Canada.

Life in Penticton

Nestled between two lakes, Penticton enjoys long, hot summers, dry winters and more than 2,000 hours of sunshine each year. We’re located in the southern Okanagan Valley of British Columbia, which is easily accessed by major highways and airports.

We're known for our beaches, wine and orchards, not to mention a wide range of outdoor recreational activities. Hop on your bike to discover award‑winning wineries and trails with stellar views. Shop at the bustling outdoor market, peruse art galleries or go skating at the modern Community Centre. Ski champagne powder slopes or take in a hockey game or concert at the South Okanagan Events Centre.

Penticton is located on the ancestral and unceded territory of the Syilx/Okanagan people. Its name, from the Interior Salish word snpintktn, is commonly translated as "a place to stay forever," or more accurately, “a place where people live year‑round.” It’s the kind of place where people come to visit for the holidays – and never want to leave.