Procurement Assistant (Hybrid)

Imagine Communications; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading media software company in Toronto is seeking a Procurement Assistant to support the Global Procurement team. This role focuses on managing supplier relationships, monitoring spend, and ensuring compliance with company policies. The ideal candidate has 2-4 years of experience in procurement and is proficient in Oracle Fusion and MS Office. This position offers a hybrid work schedule after an initial onsite training phase.

Qualifications

• 2 to 4 years' experience in Procurement/Purchasing/Supply Chain.
• Advanced competency in MS Office, especially Excel.
• Experience with ERP systems like Oracle, Salesforce, etc.

Responsibilities

• Assist in monitoring spend/supplier profile data.
• Liaise with suppliers and stakeholders regarding invoices and POs.
• Track and follow up on open purchase orders.

Skills

Indirect Procurement

Supplier relationship management

Communication skills

Problem solving

Data analysis

Education

College diploma or University degree in Business

Certification from SCMAO or APICS

Tools

Oracle Fusion

MS Office

Salesforce

Job description

Overview

Every day, Imagine Communications is delivering billions of media moments all over the world —anywhere, anytime and on any device. Imagine Communications delivers innovative, end-to-end media software and networking solutions to over 3,000 customers in more than 185 countries, including the top broadcast facilities and the most technologically advanced sports and live-event venues.

A Bit About The Role

This is a contract role covering for an employee on a leave of absence, with an anticipated duration of approximately 7 months to one year in length. There is a remote chance the role could become permanent. Training will consist of being onsite 5 days/week until training is complete, at which time the role will transition to a hybrid work schedule.

Focus will be on Indirect Procurement of goods and services for Imagine Communications. Your involvement within Global Procurement will be to assist the department in monitoring spend/supplier profile data, providing timely reports all in effort to meet company procurement objectives; and putting forth suggestions that will further improve overall activities.

• Identify procurement needs and collaborate with internal stakeholders to define requirements to meet Global Procurement objectives.
• Assist preparers in creating requisitions in Oracle Fusion, ensuring accuracy and compliance.
• Register and maintain supplier profiles in Oracle Fusion.
• Liaise with suppliers and internal stakeholders to resolve issues related to invoices, purchase orders (POs), and payments.
• Monitor the relationship and performance of those suppliers assigned, to ensure timely delivery of goods and services, and accuracy of orders and invoices.
• Assist in ensuring contracts in Cobblestone data warehouse are accurate and up to date.
• Review requisitions for completeness and compliance with Global Procurement’s guidelines.
• Track and follow up on open purchase orders with requisitioners and suppliers.
• Run and analyze procurement reports to monitor key performance indicators and objectives.
• Provide and create Oracle Fusion Global Procurement training to new staff and support users with system navigation.
• Collaborate with departments and support other Global Procurement team members and management in achieving operational goals.
• Ensure Global Procurement activities comply with company policy.
• Maintain accurate Procurement records for audit and reporting purposes.
• Monitoring Open Purchase Orders expected delivery dates, following up with Requisitioners and if necessary; with suppliers to ensure information in the system is as up to date.
• Complete recurring purchases; when necessary; by obtaining quotes, preparing requisitions and subsequent follow-up with supplier.
• Working closely with various departments and providing support to other Procurement team members and Management, as required, to successfully implement and report on Global Procurement activities.
• Obtain supplier quotation, review, summarize and present best procurement options to internal stakeholders.
• Complete additional duties and projects, as assigned by Management.

About You

• 2 to 4 years’ experience working in a similar role, in either Procurement/Purchasing/Supply Chain.
• College diploma or University degree in Business/Administration, or Supply Chain
• Certification from SCMAO or APICS, would be an asset
• Advanced competency using MS Office (Excel, Powerpoint, Project)
• Understanding of T&C’s, SOW, Contracts, legal terminology
• Working experience with an ERP system; preferably Oracle/Oracle Fusion, Salesforce, SAP, PeopleSoft etc.
• Excellent communication skills (written and verbal).
• Good English, Math, and problem solving skills.
• Experience working with Accounts Payable and Suppliers.

Celebrating difference, together stronger

At Imagine Communications, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our customers, our employees, our products, and our communities. We are committed to providing an environment of mutual respect. Imagine Communications is proud to be an equal opportunity workplace and is an affirmative action employer.