Procurement Assistant

Trillium Guideway Partners; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

Trillium Guideway Partners is seeking a Procurement Assistant in Toronto to provide vital support to the procurement and logistics team in infrastructure construction. This role involves vendor coordination, record maintenance, and ensuring compliance with procurement policies. Candidates should demonstrate strong organizational skills and relevant experience in a fast-paced environment.

Qualifications

• 1-3 years of experience in procurement or supply chain management.
• Basic knowledge of procurement principles and contract administration.
• Certified Professional Purchaser (C.P.P.) or Certified Supply Chain Management Professional (CSCMP) is an asset.

Responsibilities

• Assist in vendor identification and documentation preparation.
• Maintain accurate procurement and logistics records.
• Coordinate with suppliers to confirm order details and track deliveries.

Skills

Organizational Skills

Attention to Detail

Communication

Interpersonal Skills

Multitasking

Education

Diploma or bachelor’s degree in business administration

Supply Chain Management degree

Tools

Microsoft Office Suite

Procurement Software (SAP)

Job description

Who we are?

The Primary Construction Team consists of ACCIONA Infrastructure Canada Inc. (ACCIONA) and Amico Major Projects Inc. (Amico), as Trillium Guideway Partners (TGP).

What is the project?

The Ontario Line (“OL”) is a fully integrated, stand-alone, rapid transit system that connects Ontario Science Centre to the Exhibition and Ontario Place grounds. The Northern Civil, Stations and Tunnel (“NC”) project consists of approximately 7 kms of underground subway and elevated guideway, with stations along the segment providing connections to surface bus and streetcar routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground Station Contract (“PTUS”), with supporting Early Works.

What is the Opportunity?

The Procurement Assistant provides administrative and operational support to the procurement and logistics team in the infrastructure construction industry. Responsibilities include assisting with sourcing materials and services, maintaining records, and coordinating with suppliers to ensure timely and cost-effective procurement. Strong administrative skills, attention to detail, and the ability to work in a fast-paced environment are essential for this role.

Responsibilities

• Assist in vendor identification, pre-qualification and documentation preparation.
• Maintain accurate procurement and logistics records, including contracts, purchase orders, and supplier communications.
• Assist in the creation and monitoring of reports and KPIs
• Assist in formulating correspondence with Stakeholders including the Client
• Support the issuance of requests for quotations (RFQs), purchase orders (POs), and tender packages.
• Coordinate with suppliers to confirm order details, track deliveries, and resolve discrepancies.
• Monitor supplier performance and support the resolution of any issues that arise.
• Liaison with the Accounting Department to help assist procurement related invoicing issues, matching them against purchase orders for accuracy.
• Liaison with the Cost Control Department to help ensure costing is accurately captured and coded according to project requirements
• Ensure compliance with procurement policies, industry regulations, and company standards.
• Provide general administrative support to the procurement and logistics team, including filing, data entry, and reporting.
• Participate in Working Group Meetings as needed.
• Aid in recording of Meeting minutes
• Other related activities as required

Work Conditions:

• Work Location: Queen St East / Don Mills Area, North York Next to Science Centre.
• A mix of office-based and on-site work, depending on project needs

What You’ll bring to the Team (Knowledge, Skills, Competencies)

• Diploma or bachelor’s degree in business administration, Supply Chain Management, or a related field.
• 1-3 years of experience in procurement or supply chain management, preferably in the construction industry.
• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with procurement software or ERP systems (e.g., SAP) is an asset.
• Excellent communication and interpersonal skills for effective collaboration with suppliers and internal teams.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Basic knowledge of procurement principles, contract administration, and supplier management.
• Certified Professional Purchaser (C.P.P.) or Certified Supply Chain Management Professional (CSCMP) is an asset.
• Experience with procurement software, such as SAP, is preferred.

Please note that only candidates that meet requirements will be contacted.

We do not accept unsolicited agency resumes.