Procurement and Logistics Assistant

The HALO Trust; Vaughan; On-site; CAD 53,000; Full time

Job summary

A global NGO focused on conflict resolution is seeking a Procurement and Logistics Assistant to support their international programmes. The successful candidate will manage procurement requests, issue quotations, and support logistics operations. Excellent communication skills and the ability to work in a team are essential. Salary is competitive at approximately £28,500 annually, with additional benefits including annual leave and pension contributions.

Benefits

Annual Leave: 25 days plus 8 statutory holidays

Non-contributory life assurance

Pension contributions matched by HALO up to 5%

Emergency medical insurance when travelling overseas

Flexible working policy

Qualifications

• Experience of working in procurement and/or logistics is a plus.
• Knowledge of Freight Forwarding workings and terms.

Responsibilities

• Liaise with HALO programmes globally to manage international procurement requests.
• Support the Purchasing team with issuing Request for Quotes (RFQ).
• Raise POs on the ERP System.
• Resolve financial issues with our Finance team.
• Support expediting plans to ensure goods are delivered on time.
• Maintain purchase order files and supplier register.
• Assist Logistics team with shipping requests.

Skills

Excellent communication, verbal and written skills

Experience of working effectively as part of a team

Ability to manage workload with competing priorities

Competent in using Microsoft Office

Ability to summarise and present information

Willingness to undertake further training

Job description

Contract: Permanent, Full Time

Location: Carronfoot, Thornhill, Scotland

Salary: £28.5k, dependent upon experience

About HALO:

HALO is the leading global NGO addressing the impact and drivers of conflict in 28 countries andterritories, with over 12,000 staff. Most of our staff are local employees, including a growing number ofwomen. Our primary duty is to serve people affected by conflict, clearing landmines and the explosiveremnants of war that threaten lives and livelihoods long after fighting has finished. We make land safewhere war has ended, while also assisting those affected by active conflict and endemic violence, creatingmore durable solutions to support stability. HALO addresses human suffering caused by armed violence insome of the world’s most fragile places, securing weapons and ammunition, and working with both stateand community actors to reduce the prevalence of armed violence. In recent years, HALO has experienced significant growth. With our financial strength and strong partnerships with corporations, governments and private donors, HALO is uniquely positioned to help build more resilient and prosperous communities, better equipped to respond to the interconnected global challenges of war, climate change, disease, and political and economic instability. As a result, the nature of our programming is diversifying to increase the impact we can have.

About the role:

The Procurement and Logistics Assistant will be a member of the HQ-based Global Procurement and Logistics team that provides support and guidance to HALO’s overseas programmes. They will be responsible for working with the Procurement and Logistics team in line with HALO’s procurement policy and procedures. This role will support the team daily as directed and will be responsible for, but not limited to, managing departmental files and supporting global requirements. This role also presents an opportunity for the individual to receive training in all areas of the Procurement, Logistics and warehousing function, enabling potential future development within HALO.

They will form part of a small HQ-based team and will be expected to work autonomously at times. There may be a requirement to visit programmes on an irregular basis as part of the role. The Head of the Department will determine this in consultation with the programmes.

Responsibilities

• Liaise with HALO programmes globally to manage international procurement requests and international freight movements in line with HALO’s standard operating procedures
• Supporting the Purchasing team with issuing Request for Quotes (RFQ)
• Raising POs on the ERP System
• Work with the Procurement & Logistics Team to resolve financial issues, including invoice queries with our Finance team
• Support the Procurement & Logistics Team with their expediting plans to ensure that goods and services are delivered on time and in full
• Ensure the purchase order files are kept up to date and inform relevant Team members if information is missing
• Ensure the supplier register is up to date
• Support the Logistics team with shipping requests and maintenance of the import and export
• documentation standards
• Use IT systems to ensure purchase orders are efficiently processed and tracked
• Build and maintain a positive relationship with suppliers to ensure goods and services are provided in a timely and efficient manner
• Work closely with fellow UK-based employees to provide comprehensive support on any logistics or procurement needs they may have related to office support, events, and other matters.

All HALO staff are expected to undertake the following general duties:

• Work within the framework of HALO’s core values, promoting its ethos and mission statement.
• Work towards achieving programme and/or group business plan objectives.
• Ensure familiarity with and adhere to all HALO policies and procedures and keep informed of HALO activities.
• Travel overseas as and when or if required.
• To discharge duties and responsibilities under HALO’s Health and Safety Procedures which may include Risk and COSHH Assessments and participation in evacuation procedures as necessary.

• Excellent communication, verbal and written skills
• Experience of working effectively as part of a team
• Ability to manage workload with competing priorities
• Competent in using Microsoft Office
• Ability to summarise and present information
• Willingness to undertake further training as required for professional development

Desirable

• Experience of working in procurement and/or logistics
• Knowledge of Freight Forwarding workings and terms

• Salary in the region of £28,500 dependent upon experience
• Annual Leave: 25 days plus 8 statutory holidays

• Non-contributory life assurance
• Pension contributions matched by HALO up to 5%
• Emergency medical insurance when travelling overseas
• Flexible working policy

To apply for this role, please submit your CV and supporting statement (no more than 2 pages)detailing why you are suitable for this role, before the closing date for applications which is Monday 25th August 2025 . If there is a sufficient calibre of applicants, we reserve the right to close the role earlier than the date noted.

The HALO Trust is an Equal Opportunity Employer and does not discriminate against any applicant for employment because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation. The HALO Trust is committed to a culture that is both diverse and inclusive and we seek to recruit, develop, and retain the most talented people form a diverse candidate pool.