Procurement and Contracts Specialist

Medical Council of Canada; Ottawa; Hybrid; CAD 86,000 - 97,000; Full time

Benefits offered by this job

Complete benefits package

Three weeks' vacation

Holiday closure in December

Compressed work schedule

Free onsite parking

Wellness classes

Job summary

The Medical Council of Canada (MCC) is seeking a Procurement and Contracts Specialist in Ottawa, Ontario. This full-time permanent role is hybrid, reporting to the Senior Manager, Finance, and includes end-to-end procurement, contracting, and policy support.

You’ll lead vendor solicitations, develop statements of work, negotiate contracts, and ensure compliance with regulatory requirements while collaborating with internal clients and legal counsel.

Qualifications

• 5-7 years of progressive procurement and contract management experience.
• Strong knowledge of procurement documentation, SOWs, and vendor evaluation.
• Excellent written and verbal communication; able to coordinate with legal counsel.

Responsibilities

• Work with internal clients to understand procurement needs and requirements.
• Plan and implement procurement strategies for goods and services.
• Translate requirements into RFPs, RFQs, and RFIs.
• Manage competitive bidding processes and vendor proposals.
• Prepare statements of work and evaluation criteria.
• Negotiate and administer purchase orders and contracts.
• Collaborate with legal to maintain contract templates.
• Track contract expiries and coordinate renewals and amendments.

Skills

Procurement strategy

Vendor negotiation

Contract administration

Stakeholder management

Education

Post-secondary diploma in Purchasing or Business Administration

Degree in Purchasing or Business Administration

Tools

Microsoft Office

SharePoint

ERP Software

Job description

FINANCE AND CORPORATE SERVICES Full-time Permanent Salary Ottawa, ON, CA

2 days ago Requisition ID: 1102

Salary Range: $86,000.00 To $97,000.00 Annually

Consider an opportunity to join our talented team

The Medical Council of Canada (MCC) was recognized as a National Capital Region Top Employer for ten consecutive years!

Want to contribute to the health and wellbeing of Canadians?
At the MCC, you’ll be part of a dynamic team that ensures physicians have the competencies to support safe, accessible health care in Canada.

You’ll be immersed in a collaborative and inclusive work environment that fosters professional development and work-life balance.

Procurement and Contracts Specialist

Full Time Permanent

Hybrid role

1 vacancy

Bring strategy and expertise to how MCC sources, negotiates, and delivers.

As Procurement and Contracts Specialist, you’ll provide expertise and leadership in procurement, sourcing, and contract administration across MCC. Reporting to the Senior Manager, Finance, you’ll coordinate and manage procurement and contracting activities, from developing procurement documentation and statements of work to leading vendor solicitation processes, negotiating contracts, and engaging internal clients, vendors, and legal counsel.

You’ll serve as a trusted advisor to internal clients throughout the procurement lifecycle, ensuring every strategy and purchasing decision aligns with organizational needs, regulatory requirements, and best practices.

From initial planning and sourcing through contract execution and purchase order administration, you’ll own the process end to end, maintaining accurate procurement records and supporting ongoing contract management and compliance.

What you’ll do

• Work closely with internal clients to understand procurement needs and business requirements.
• Plan, recommend, and implement procurement strategies for the sourcing of goods and services in support of organizational objectives and operational needs.
• Partner with internal clients to understand and translate requirements into solicitation documents including Requests for Proposal (RFPs), Requests for Quotations (RFQs), and Requests for Information (RFIs).
• Research and analyze specialized purchasing requests to determine the most appropriate sourcing approach and procurement method.
• Develop, coordinate and manage all aspects of the competitive bidding process and sourcing activities.
• Review and assess procurement requirements, including sole-source justifications, statements of work, evaluation criteria, and vendor proposals or quotations.
• Prepare, review and finalize statements of work, evaluation criteria, selection methodologies and evaluation schedules.
• Negotiation and purchase order administration
• Partner with internal clients to develop and finalize procurement and contractual documents, including Service Agreements (SAs), Memoranda of Understanding (MOUs), and other agreements, coordinating review with legal counsel as required.
• Collaborate with legal counsel to review and maintain contract templates, ensuring compliance with applicable legislation and alignment with organizational goals.
• Track contract expiry dates and coordinate renewals, extensions, amendments, and terminations in a timely manner.
• Assist in the development, implementation, and enhancement of procurement policies, procedures, and practices based on industry best practices.
• Provide policy interpretation, guidance, and support to internal clients on procurement and contracting matters.

What you need to succeed

Experience

• 5-7 years of progressive experience in procurement of goods and services, strategic contract management; preferably in a small-medium sized organization

Technical Skills

• Sound knowledge of contract development, evaluation and administration
• Strong skills working in Microsoft Office, SharePoint and ERP Software
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Strong organizational skills, with the ability to coordinate multiple projects and meet deadlines.
• Excellent verbal and written communication skills.
• Exceptional interpersonal, negotiation, and influencing skills, with the ability to build effective relationships with internal and external clients.
• Demonstrated critical thinking, problem-solving, judgment, and decision-making abilities.
• Strong attention to detail and accuracy.
• Flexibility, adaptability, and resilience in a changing environment.

Education

• Post-secondary diploma in Purchasing or Business Administration
• Asset: Degree in Purchasing or Business Administration

Language

• Advanced oral and written skills in English are required, with oral and written skills in French considered an asset

The perks

• A complete benefit package your first day on the job.
• Three weeks' vacation right off the bat.
• A company paid holiday closure in December - our gift to you!
• Compressed schedule program
• Free onsite parking - any day, any time.
• Free Yoga, Zumba, Mobility and Strength & Conditioning classes

The MCC is an equal opportunity employer, committed to diversity and inclusion in the workplace at all levels of its organization. Our team fosters belonging by welcoming and valuing people with diverse backgrounds and incorporating their experiences and perspectives into our work.

AI-based tools from third-party platforms may be used to support application screening and candidate matching. Human recruiters review all applications and make final hiring decisions.

Accommodations can be provided at all stages of the hiring process; we ask applicants to make their needs known in advance.

Please note that only those invited for an interview will be contacted.