Procurement Analyst

Solace Corporation; Ottawa; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Hybrid-first work model

Onsite in Kanata 2 days/week (Tue &Wed

Competitive salary and benefits

Job summary

Solace Corporation is hiring a Procurement Analyst to build the procurement function from the ground up. You will own policy, vendor selection standards, and spend validation while partnering with multiple departments on purchasing, software subscriptions, and IT infrastructure.

You will negotiate pricing and terms, drive cost savings, and ensure legal review of contracts. The role requires on-site work in Kanata two days per week (Tuesday and Wednesday) in a fast-paced, growth environment.

Qualifications

• 3 years of experience in procurement, purchasing, vendor management, or related finance role.
• Proven ability to research market pricing and discount levels to validate market pricing.
• Successful negotiation of vendor pricing/terms with measurable savings.

Responsibilities

• Own and maintain Solace procurement policy, thresholds, approvals, and vendor standards.
• Build and maintain purchase requisition/approval workflows in NetSuite.
• Collaborate with departments on cloud infra, software, marketing, IT equipment, and facilities.
• Validate spend against budget/forecast with requisitioners.
• Negotiate terms including pricing, discounts, renewals, and payment terms.
• Coordinate with Legal for contract review and renewals.
• Identify grants, tax credits, and funding programs to offset costs.
• Identify unused licenses to drive cost savings and consolidation.
• Track spend, savings, and policy compliance; report to Finance leadership.
• Train requisitioners on purchasing processes; maintain guides.

Skills

Procurement

Vendor management

Advanced Excel

Negotiation

Cross-functional collaboration

Education

Post-secondary degree in business/finance/supply chain

Tools

NetSuite

AI productivity tools (Claude)

Job description

Enterprise AI is moving from pilots to production, and the constraint is no longer the model -it's the data. Agents are only as good as what they can sense, trust, and act on in the moment, and real-time, event-driven data is becoming the foundation every serious AI system runs on.

Solace is the leading platform for the enterprise AI era. Established enterprises worldwide - including RBC Capital Markets, Bosch, Heineken, PSA Singapore, United Airlines, Schwarz Group, and hundreds more - have built their business around Solace to enable intelligent, real-time experiences, modernize their application and integration landscape, and create seamless digital journeys for their customers, partners, and employees.

So, the next time you drive a car, order furniture online, fly in a plane, check your bank balance on your phone, your positive experience could be a direct result of our technology- and your hard work!

Overview

This position is for a Procurement Analyst, a new role at Solace, with the opportunity to build the function from the ground up and have an immediate impact on the overall operations of the Company. A key member of the Finance Team, you will work cross-functionally to drive procurement policy, approval workflows, and make sure every dollar we spend is validated, budgeted, and well negotiated. We are a high-growth company that encourages creative thinking. If you are looking to continue your career in the technology industry, are full of energy, like working in a fluid and fast-paced environment and have excellent attention to detail, then we should speak.

In This Role, You Will

• Own, document, and maintain Solace’s procurement policy, including purchasing thresholds, approval requirements, and vendor selection standards;
• Build and maintain purchase requisition and approval workflows in NetSuite;
• Partner with all departments on purchasing, including cloud infrastructure, software subscriptions and renewals, marketing programs, professional fees, training, IT equipment and facilities;
• Work with requisitioners to validate spend requirements and assess each request against budget and forecast;
• Negotiate vendor terms, including pricing and discounts, renewals, term length, payment terms, billing frequency, and annual increases;
• Work closely with the Legal team and our contract management tool to keep existing contracts, renewals, and amendments current, and ensure Legal review before signing;
• Research, identify, and track government grants, tax credits, and other funding programs that could offset eligible costs, and work with Finance and requestors to support applications and documentation;
• Identify unused, duplicate, and shadow-IT software licenses to drive cost savings and consolidation;
• Track and report on spend, savings achieved, spend under management, and policy compliance to Finance leadership;
• Train requisitioners on the purchasing process and maintain simple guides and procedures;
• Special projects as assigned

What You’ll Bring to the Role

• 3 years of experience in procurement, purchasing, vendor management, or a related finance role is a must;
• Proven track record of researching market pricing and standard discount levels for each type of purchase (goods or services) to validate the buyer is paying at or below market standard;
• Demonstrated success negotiating vendor pricing and terms, with measurable savings achieved (e.g., reductions at renewal, discounts secured, or terms improved);
• Advanced Microsoft Excel experience is a must;
• NetSuite purchasing and approval workflow experience is preferred;
• Experience purchasing software/SaaS, IT equipment, marketing programs, and professional services is preferred;
• Post-secondary degree in business, finance, or supply chain;
• Experience using AI-enabled productivity and analytical tools (e.g., Claude) to enhance spend analysis, contract review, reporting, and process automation is a plus;
• Experience with multi-national vendors and cross-border taxes is a plus;
• High attention to accuracy and detail in working processes and reports;
• Excellent written and oral communication skills;
• You must be able to work onsite in Kanata two days per week, Tuesday & Wednesday

Why You’ll Love Working at Solace

At Solace, we’re all about smart people, meaningful work, and good vibes.

• Work with brilliance- Our team is packed with some of the sharpest minds in the industry.
• Balance matters- We believe work should fit into your life, not the other way around.
• Hybrid-first- Flexibility is built into how we work, so everyone feels included and empowered.
• Values-driven- We live and breathe our core values: craftsmanship, trust, courage, freedom, momentum, humility, and human experience.
• Growth mindset- Our training programs are designed to help you level up, fast.
• Customer Obsessed- We're proud of our world-class customer lineup (we're not shy about it).
• Keep it fun- We're social, we keep things simple, and we know how to have a good time.
• Creative culture- We've got a great sense of humour and we make cool videos on topics like MITT and this (check them out!).

Role Status: NEW

Expected Salary Range:

Expected salary range for this role is from $65,000-$75,000. The final offer within this range will reflect the successful candidate’s skills and experience.

At Solace, we are committed to a fair, inclusive, and transparent recruitment process.
To help identify candidates whose qualifications best align with the role, we use artificial intelligence (AI) tools during the initial stage of resume screening. These tools compare submitted resumes to the job description, focusing on education, experience, and skills.

Importantly, all decisions beyond this initial screening—including interviews and final hiring-are made by our human recruitment team. AI is never used to make final hiring decisions.

Need accommodations during the hiring process? Just let us know - we're here to support you.

At Solace, we believe that diversity and inclusion drive innovation and growth, both in business and in life. We strive to create an enriching and safe workplace where you can be who you are. If you want to do the best work of your career and feel supported every step of the way, we encourage you to join us!