Processing Archivist: Sacramental Records

Collage; Hamilton; On-site; CAD 36,000 - 42,000; Part time

Job summary

The Diocese of Hamilton is seeking a Processing Archivist for Sacramental Records to support a province-wide digitization project. This role focuses on preserving historic baptismal, marriage, and death records and increasing accessibility for genealogy and citizenship processes.

Responsibilities include reviewing registers, creating descriptive records, coordinating with parish staff and the digitization firm, and preparing materials for shipment.

Qualifications

• Post-secondary education preferred.
• Degree or coursework in library science, archival science, or related field.
• Experience handling historic documents and creating condition reports.
• Strong communication and organizational skills.
• Proficient data entry and use of archival content management systems.

Responsibilities

• Review sacramental registers and create condition reports.
• Update sacramental registers as needed.
• Create archival accession and descriptive records.
• Develop tracking protocols and liaise with parish staff and digitization firm.
• Prepare sacramental registers for shipping.
• Review digital records for accuracy.
• Research and respond to genealogy inquiries.

Skills

Communication

Organization

Data entry

Education

Post-secondary education

Library/archival coursework

Tools

Archival software

Accessioning

Job description

Processing Archivist: Sacramental Records

Job Title: PROCESSING ARCHIVIST: SACRAMENTAL RECORDS

Location: Chancery Office | Bishop Farrell Library & Archives (698 King Street W, Hamilton)

Hours: 32 hours per week, Monday to Friday

Contract Type: 4-month term (January to April)

Pay Rate: $23.00 per hour

Position Summary

The Processing Archivist: Sacramental Records will contribute to the preservation of historic records through the administration of the Sacramental Records Digitization Project. The project will see the creation of digital copies of sacramental registers containing historic baptismal, marriage, and death records for parishes throughout the province of Ontario. These records track the spiritual growth of the Diocese of Hamilton, and in addition are useful sources for genealogy and civil processes such as Canadian citizenship applications. The Processing Archivist will provide integral support in preserving and increasing access to these vital records.

Primary Responsibilities:

• Review sacramental registers and create condition reports.
• Update sacramental registers as needed.
• Create archival accession and descriptive records.
• Develop tracking protocols and liaise with parish staff and the digitization firm regarding the progress of the project.
• Prepare sacramental registers for shipping.
• Review digital records for accuracy.
• Research and respond to genealogy inquiries.

Qualifications:

• Post-secondary education preferred.
• A degree or course work in library science, archival science, or another relevant field.
• Experience with handling historic documents and preparing condition reports.
• Strong communication and organizational skills.
• Proficient computer and data entry skills, including experience with archival content management systems, accessioning, and creating descriptive records.
• Ability to work both independently and collaboratively in a small-team environment.

We thank all candidates for their interest, however, only those selected for an interview will be contacted.

The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager.